{"id":3403259,"url":"https://alion.io/job/labella-associates-administrative-assistant","title":"Administrative Assistant","company":{"id":3630,"name":"LaBella Associates","domain":"labellapc.com","url":"https://alion.io/company/labella-associates","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":81,"open_postings":208,"ghost_share":0.236,"stale_share":0,"repost_share":0.005,"time_to_fill_p50_days":126,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glens Falls, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":19,"max":22,"currency":"USD","period":"hour","gross":null,"usd_annual":44000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T15:20:10Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-09T12:44:46Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":11},"description":"The Administrative Assistant is responsible for performing a wide range of clerical/administrative assignments and work independently without close supervision. The ideal candidate must be able to interact with people on all levels including managers, staff, and clients.\nA successful candidate will be self-motivated with the willingness to learn and innately possess an attention to detail. The candidate will be trustworthy and punctual and have a positive attitude.\nDuties\nAdministering municipal review assignments, including keeping track of assignments as they are received, assigning review components to appropriate internal staff, compiling review snippets into a coherent letter, and making sure final review letter is returned to client on time.\nAdministering construction projects through the bidding process. This includes coordinating advertisements in the local paper, acting as point person for prospective bidder questions, and completing contract documentation requirements.\nSupporting grant administration for engineering, planning, and construction projects, including reviewing and tracking payments, maintaining invoice and pay app databases, coordinating with LaBella’s accounting team, and MWBE database filtering, outreach, and tracking.\nSupporting grant applications, including drafting and circulating letters of support and entering applications into the online grant portals.\nOrder office supplies as inventoried.\nProvide broad administrative support to staff including data entry, scanning, archiving, printing, and delivering files.\nMaintain conference rooms, copy machines and printers/plotters.\nMonitor visitor sign-in sheets.\nCoordinate with the building management for new hire setups and maintenance needs.\nPrepare and reconcile monthly credit card reports.\nOther general office duties as required.\nSalary Range: $19.00 - $22.00 per hour\nThe specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.\nRequirements\nAssociate degree in secretarial science of business management or equivalent experience preferred but not mandatory.\n1 to 3 years' experience in professional office with above average skills in Microsoft Word, Excel, PowerPoint, and Outlook (including mail merging, labels, tables, charting, and calendar management).\nThe ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.\nStrong interpersonal, organization, and communication skills, including writing and digital file management skills.\nAttention to detail, proof reading, and accuracy is essential.\nPosition is fully in the office 20 hours / week with the opportunity to increase hours in the future.\nMust be responsible and dependable.\nExperience in the architectural/ engineering industry is preferred.\nPublic notary a plus, but not required.","description_format":"text","description_chars":2915,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Environmental Science","Architecture","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-28T15:20:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":11,"expected_fill_days":126,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-09T06:03:00Z"},"pay":{"stated_usd_annual":44000,"is_top_pay":false},"html_url":"https://alion.io/job/labella-associates-administrative-assistant","json_url":"https://alion.io/job/labella-associates-administrative-assistant.json","meta":{"generated_at":"2026-11-09T13:06:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16929,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3630},"rest":"https://alion.io/mcp/rest/get_company?id=3630"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flabella-associates-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flabella-associates-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flabella-associates-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/labella-associates-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flabella-associates-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3403259}},{"tool":"search_jobs","arguments":{"company":"labellapc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3403259},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}