{"id":1415875,"url":"https://alion.io/job/laborup-hr-administrative-assistant","title":"HR Administrative Assistant","company":{"id":6512,"name":"Laborup","domain":"laborup.com","url":"https://alion.io/company/laborup","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":88,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mascot, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":75000,"period":"year","method":"role_country_seniority_unknown","sample_n":9949},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-28T20:40:11Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-10-17T20:38:04Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Overview\nTo promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. This would be a lot of entering a new hires, creating badges, setting up orientations, creating orientation binders, etc. This is a part time role (22-28 hours per week) for 3 months (October - December).\nResponsibilities\nFollow all safety rules and regulations.\nEnsure that standard procedures are followed in all aspects of work.\nAssist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.\nAble to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.\nPrepare materials and conduct portions of new hire orientation.\nAnswers or assists with payroll and benefits questions as well as policy interpretation.\nMonitors associate timecards and submits contingent time to staffing agencies on a weekly basis.\nResponsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.\nParticipates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.\nGives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.\nConducts training for selected topics at NA Rail sites.\nTakes a leading role in the oversite of hourly cross-training programs.\nAssists with annual open enrollment.\nHelps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.\nRequirements\nQualifications\nHigh School Diploma or GED\nCollege degree preferred\nMust have excellent interpersonal skills\nAbility to operate with a high amount of confidentiality and professionalism\nKnowledge of HR related areas including compensation, benefits, employment law, and training\nStrong computer skills including MS Word, Excel, PowerPoint, Outlook\nCandidates must have good written and verbal communication skills including the ability to present in front of large groups.\nAble to act independently and manage various projects from initiation to completion\nStrong problem solving and critical thinking skills","description_format":"text","description_chars":2460,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-28T20:40:11Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":1,"green_card_filings_12m":0,"median_offered_wage_usd":152500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":38,"band":"fade","label":"Fading","p_open":1,"p_active":0.418,"p_room":0.9,"age_days":18,"expected_fill_days":31,"reasons":["conf:0","agency","win:mid","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/laborup-hr-administrative-assistant","json_url":"https://alion.io/job/laborup-hr-administrative-assistant.json","meta":{"generated_at":"2026-10-17T21:32:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per 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