{"id":3514391,"url":"https://alion.io/job/lai-games-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":4421995,"name":"LAI Games","domain":"laigames.com","url":"https://alion.io/company/laigames","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Singapore"],"countries":["SG"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":22000,"max_usd":46000,"period":"year","method":"role_country_seniority_unknown","sample_n":124},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T09:38:31Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-01T04:23:29Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"The Executive Administrative Assistant (EAA) provides high-level administrative and operational support to the CEO and the Managing Director. This role requires exceptional organizational skills, discretion, and the ability to operate in a fast-paced environment. Beyond traditional administrative responsibilities, the EAA plays a key role in driving process improvement initiatives across the organisation and acts as a trusted partner, enabling executives to focus on strategic priorities.\nKey Responsibilities\nAdministrative & Calendar Management for CEO and MD\nManage and maintain their calendars, including scheduling meetings, appointments, and making travel arrangements.\nCoordinate logistics for business trips, events, and conferences.\nAnticipate scheduling needs and ensure the executive is fully prepared for all engagements.\nCommunication & Correspondence\nServe as a liaison between the CEO, MD and internal/external stakeholders.\nDraft, review, and manage correspondence, reports with accuracy and professionalism.\nPrepare briefing materials and ensure timely communication flow.\nPrepare and share the monthly Board Deck templates with all relevant internal stakeholders.\nSupport preparation of board decks, client and partner presentations, and executive communications, ensuring accuracy and timeliness\nMeetings & Events\nOrganize and coordinate meetings, including agenda setting, preparation of materials, minute-taking, and follow-up actions.\nAssist in the planning and execution of corporate events, board meetings, and team activities.\nProcess Improvement\nAs assigned by the CEO and MD, analyse workflows, administrative processes, and reporting mechanisms where they are identified as inefficient or outdated. \nCollaborate with key stakeholders and present recommendations on the implementation of streamlined processes that improve accuracy, speed, cost recovery, and overall effectiveness by the appropriate team leaders.\nCollaborate with cross-functional teams to gather feedback and introduce continuous improvement initiatives.\nSupport digitalisation efforts and the adoption of tools/technologies to enhance business productivity.\nTrack and measure process improvements, reporting outcomes and recommendations to management\nFinance & Business Support\nManage expense claims, reimbursements, and budget tracking on behalf of the CEO and MD.\nPrepare, review, and consolidate financial reports, presentations, and analysis as requested.\nLiaise with department heads to ensure compliance and timely submission of reports. \nMonitor progress on strategic initiatives, follow up on delegated tasks, and provide status updates to ensure alignment with CEO priorities\nStakeholder & Relationship Management\nBuild strong relationships with internal teams, clients, and external partners.\nRepresent the executive office professionally, upholding company values.\nFacilitate cross-departmental communications to ensure alignment with executive priorities. \nAssist in internal communications, recognition initiatives, and culture-building activities to reinforce the CEO’s leadership message.\nConfidential & Ad-Hoc Support\nWillingness to occasionally support outside standard hours to accommodate CEO requirements or international time zones. \nHandle confidential documents and information with the utmost discretion.\nProvide personal assistance where required, including appointments, insurance related matters and errands.\nUndertake ad-hoc projects, research, and special assignments as directed by the executive.\nRequired Skills and Experience\nProven experience as an executive assistant, personal assistant, or in a finance-support role.\nStrong organizational and multitasking abilities with excellent attention to detail.\nHigh level of discretion, integrity, and professionalism.\nExcellent written and verbal communication skills.\nProficient in Microsoft Office Suite; experience with finance systems/software is advantageous.\nAbility to work independently, adapt quickly to change, and thrive in a fast-paced environment.\nKey Competencies\nProactive problem-solver with resourcefulness and initiative.\nStrong interpersonal and stakeholder management skills.\nTrusted with handling sensitive and confidential information.\nBusiness acumen with confidence in finance-related tasks.\nSpecial Requirements\nSome travel may be required.","description_format":"text","description_chars":4343,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T09:38:31Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":24,"reasons":["conf:1","win:early"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/lai-games-executive-administrative-assistant","json_url":"https://alion.io/job/lai-games-executive-administrative-assistant.json","meta":{"generated_at":"2026-11-01T06:46:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10433,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421995},"rest":"https://alion.io/mcp/rest/get_company?id=4421995"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flai-games-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flai-games-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flai-games-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lai-games-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flai-games-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3514391}},{"tool":"search_jobs","arguments":{"company":"laigames.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3514391},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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