{"id":2441353,"url":"https://alion.io/job/landstar-system-inc-executive-assistant-human-resources","title":"Executive Assistant - Human Resources","company":{"id":1899520,"name":"Landstar System, Inc.","domain":"landstar.com","url":"https://alion.io/company/landstar-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":{"grade":"A","score":91,"open_postings":6,"ghost_share":0,"stale_share":0.167,"repost_share":0.333,"time_to_fill_p50_days":30,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":54000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":true}],"status":"live","first_seen_at":"2026-09-14T04:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-15T15:49:35Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":2,"flags":["repost"],"days_open":61},"description":"Location: Jacksonville, FL\nSchedule: Monday – Friday 8-5\n\nWhat work will you perform?\nProvides a broad range of administrative and analytical support to the Chief Human Resource Officer. Performs highly confidential and complex administrative duties. Proactively keeps executive apprised of important items and their impacts using strategic thinking and information analysis. Serves as a buffer and liaison for the executive, responding to requests from internal and external parties. The successful candidate must be a creative problem-solver with proficiency in creating presentations, analyzing reports, and prioritizing competing priorities.\n\nEssential Responsibilities:\nResponsible for the day-to-day operation of the executive's office\nScreens/handles executive phone calls\nManage calendars and schedule appointments (for one or more executives)\nCoordinate and arrange meetings, conferences, and presentations\nDraft and edit correspondence, reports, presentations, and meeting minutes\nCode and process invoices for payment via automated system\nConduct research and compile data for various projects\nPrioritize and manage competing priorities\nCoordinates travel arrangements and completes expense reports \nPerform data entry and file management tasks\nPrepare budget spreadsheets and invoicing\nDevelop PowerPoint presentations\nAnswer and screen phone calls, take messages, and respond to inquiries\nProofread documents for accuracy and completeness\nOther duties as assigned\n\nRequired Minimum Experience and Education:\nBachelor’s degree or equivalent experience\nOne year of experience supporting an executive\n\nPreferred Experience and Education:\nOne year experience supporting the HR funtion\n\nKnowledge, Skills, and Abilities:\nAbility to maintain confidentiality\nProficient in all Office 365 applications including MS Teams \nExcellent oral and written communication skills\nExcellent interpersonal skills\nProfessional phone etiquette and demeanor\nExcellent customer service skills\nExpense Reporting\nAbility in making, booking, and managing travel arrangements\nExcellent time management skills\nFamiliarity with DocuSign\n\n **This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. 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