Facilities Specialist

The Facilities Specialist is responsible for assisting in the monitoring and maintenance of the Lansing School District's facilities. This role works closely with third-party custodial, grounds, and maintenance services to ensure that all district facilities provide a safe, clean, and quality learning environment for students and staff.

Minimum Qualifications

• High school diploma or equivalent required; associate degree or vocational training in facilities management or a related field preferred.
• Minimum of 2-3 years of experience in facilities maintenance or a related role.
• Basic knowledge of building systems, maintenance procedures, and safety regulations.
• Strong organizational and problem-solving skills with attention to detail.
• Good communication and interpersonal skills, with the ability to work effectively with staff, vendors, and contractors.
• Proficiency in using maintenance management software and Microsoft Office Suite.

Preferred Qualifications

• Certification in facilities management or a related field or the willingness to obtain.
• Experience working in an educational environment.
• Familiarity with green building practices and sustainability initiatives.
• Experience with Vendor relations/management

Responsibilities - Facility Monitoring and Maintenance

• Assist in the regular inspection and assessment of school facilities to ensure they are in good condition and meet safety standards.
• Identify and report maintenance issues and coordinate with the Facilities Manager to prioritize and address them.
• Help to manage minor repair and maintenance tasks, ensuring timely and effective resolution.

Responsibilities - Coordination with Third-Party Services

• Work with third-party custodial, grounds, and maintenance services to ensure they meet the district's standards and contractual obligations.
• Monitor the performance of third-party vendors and provide feedback to the Facilities Manager.
• Assist in scheduling and coordinating vendor activities to minimize disruption to school operations.

Responsibilities - Quality Assurance

• Conduct regular quality checks of custodial, grounds, and maintenance work to ensure compliance with district standards.
• Document and report any deficiencies or areas for improvement to the Facilities Manager.
• Assist in developing and implementing quality control procedures and checklists.

Responsibilities - Support for Learning Environments

• Ensure that classrooms, common areas, and outdoor spaces are maintained to support a positive and effective learning environment.
• Collaborate with school staff to address specific facility needs or concerns.
• Assist in setting up and maintaining facilities for special events and activities.

Responsibilities - Safety and Compliance

• Assist in ensuring that all facilities comply with local, state, and federal safety regulations.
• Participate in safety drills and emergency response planning.
• Report any safety hazards or concerns to the Facilities Manager immediately.

Responsibilities - Administrative Support

• Maintain accurate records of maintenance activities, vendor services, and facility inspections.
• Assist in the preparation of reports and documentation related to facility operations.
• Help manage inventory and ordering of maintenance supplies and equipment.