{"id":3940907,"url":"https://alion.io/job/latino-legends-administrative-manager","title":"Administrative Manager","company":{"id":4494772,"name":"Latino Legends","domain":"latinolegends.com","url":"https://alion.io/company/latino-legends","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"remote","remote_scope":"stated_regions","remote_scope_basis":"posting_text","remote_working_hours":{"label":"CT","utc_offset_min":-6,"utc_offset_max":-6},"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["AR","BR","CO","MX","AI","AG","AW","BS","BB","BZ","BM","BO","VG","BQ","KY","CL","CR","CW","DM","DO","EC","SV","FK","GF","GD","GP","GT","GY","HT","HN","JM","MQ","MS","NI","PA","PY","PE","PR","KN","LC"],"hiring_countries_total":49,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-08T09:43:20Z","employer_posted_date":null,"last_verified_at":"2026-11-08T09:43:20Z","board_verified":false,"closed_at":null,"days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"Administrative Manager📍Location:Remote (Exclusive opportunity for Latin American talent)\n💰Salary:$3,500 – $4,500 USD per month (Independent contractor, paid via Gusto; final rate depends on experience)\n💵Payment:Bi-weekly base payments\n💼Employment Type:Contractor\n🕙Schedule:Full-time (40 hours/week), Monday through Friday, 7:00 AM – 4:00 PM Central Time (occasional availability outside these hours may be required)\n🏝️Perks & PTO:Paid Time Off for US Holidays: Independence Day (July 4th), Thanksgiving Day, Christmas Day, and New Year's Day (plus half days off the day before Thanksgiving, Christmas, and New Year's Day)\n👥Direct Reports:Construction Administrative Assistant team and Job Dispatcher\nAbout the OpportunityLatino Legendsis recruiting an exceptionalAdministrative Managerto join a rapidly expanding US-based construction firm operating across major metropolitan markets in Texas and Arizona (including Houston, Dallas/Fort Worth, and Phoenix).\nOur client specializes in residential turns, rehabs, and service work for institutional real estate partners, alongside commercial and private build projects. They are looking for an experienced operational leader from Latin America who can manage remote administrative talent and run daily workflows with precision.\nPosition SummaryThe Administrative Manager leads the company’s end-to-end administrative operations while supervising a dedicated remote team (Construction Administrative Assistants and a Job Dispatcher).\nThis is a true working-manager position. Beyond mentoring and leading your team, you will personally manage core administrative workflows—including job setup, change orders, billing, documentation, client communications, compliance records, and leadership reporting. The ideal candidate has managed administrative or operational functions within construction, property management, or the trades, and operates with high autonomy.\nKey ResponsibilitiesTeam Leadership & Allocation\nSupervise, mentor, and evaluate the Construction Administrative Assistant team and the Job Dispatcher.\n\nDistribute and balance workloads across regional markets and Project Managers, adjusting coverage as project volumes fluctuate.\n\nSet clear performance standards, lead regular check-ins, conduct performance coaching, and partner with the VP of Operations on talent strategy.\n\nLead recruiting, interviewing, and onboarding for new additions to the remote administration team.\n\nCore Operations & Job Administration\nBuild and maintain job files in JobTread, tracking scopes, budgets, timelines, and client data.\n\nProcess change orders, purchase orders, lien waivers, and billing submissions via client portals.\n\nHandle direct communications with clients, property managers, and homeowners via phone and email regarding job progress, scheduling, and documentation.\n\nStep in to support direct reports during capacity surges or planned absences.\n\nCompany Administration & Compliance\nOversee full-cycle onboarding and offboarding for staff and contractors (system provisioning, Gusto setup, documentation, equipment tracking).\n\nMaintain complete personnel records, contractor agreements, worker classifications, and policy sign-offs.\n\nManage corporate compliance files, including contractor licenses, certificates of insurance (COIs), vendor agreements, W-9s, and renewal schedules across states.\n\nSupport accounts receivable and accounts payable workflows, verifying billing accuracy, following up on collections, and tracking weekly AR logs.\n\nDeliver regular analytical reports to senior leadership covering job margins, pending change orders, cash receivables, and team output.\n\nProcess Standardization & Tooling\nWrite and maintain Standard Operating Procedures (SOPs) for administrative routines; audit output for quality control.\n\nAdminister software ecosystems: Google Workspace Admin, JobTread, CompanyCam, and Gusto.\n\nContinuously detect operational bottlenecks and roll out scalable workflow enhancements.\n\nQualifications & Requirements\nExperience:3+ years in an administrative management or operational supervisor capacity, preferably overseeing remote teams within construction, trades, or property management.\n\nBilingual Fluency:\n\nEnglish:Native or near-native proficiency (written and spoken). You will interact daily with US executives, institutional property managers, and homeowners.(A phone screening and written evaluation are required during the selection process).\n\nSpanish:Full fluency to effectively coordinate with field crews and trade teams.\n\nIndustry Acumen:Working knowledge of US construction documentation, including work orders, subcontracts, change orders, purchase orders, lien waivers, client portal billing, and job dispatching.\n\nClient & Phone Presence:Strong verbal communication skills, comfortable handling inbound/outbound client calls, status briefings, and conflict resolution.\n\nTechnical Proficiency:Advanced Google Workspace (Admin Console, Sheets, Docs, Calendar), familiarity with construction platforms (JobTread or equivalent like Procore/Buildertrend), CompanyCam, Microsoft Office, and Gusto.\n\nWork Setup:Fully equipped home office located in Latin America with high-speed internet, a dedicated quiet workspace for confidential calls, a reliable backup connectivity solution, and a dependable computer.\n\nPreferred Assets:\nPrior experience as the lead operations/administrative manager for a US contractor.\n\nDirect background managing contractor agreements, insurance compliance, and worker classifications.\n\nHands-on experience with institutional investor portals and construction lien processes.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":5631,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office"],"hiring_locations":[{"name":"Argentina","iso":"AR","kind":"region"},{"name":"Brazil","iso":"BR","kind":"region"},{"name":"Colombia","iso":"CO","kind":"region"},{"name":"Mexico","iso":"MX","kind":"region"},{"name":"Anguilla","iso":"AI","kind":"region"},{"name":"Antigua and Barbuda","iso":"AG","kind":"region"},{"name":"Aruba","iso":"AW","kind":"region"},{"name":"Bahamas","iso":"BS","kind":"region"},{"name":"Barbados","iso":"BB","kind":"region"},{"name":"Belize","iso":"BZ","kind":"region"},{"name":"Bermuda","iso":"BM","kind":"region"},{"name":"Bolivia","iso":"BO","kind":"region"},{"name":"British Virgin Islands","iso":"VG","kind":"region"},{"name":"Bonaire, Sint Eustatius and Saba","iso":"BQ","kind":"region"},{"name":"Cayman Islands","iso":"KY","kind":"region"},{"name":"Chile","iso":"CL","kind":"region"},{"name":"Costa Rica","iso":"CR","kind":"region"},{"name":"Curaçao","iso":"CW","kind":"region"},{"name":"Dominica","iso":"DM","kind":"region"},{"name":"Dominican Republic","iso":"DO","kind":"region"},{"name":"Ecuador","iso":"EC","kind":"region"},{"name":"El Salvador","iso":"SV","kind":"region"},{"name":"Falkland Islands","iso":"FK","kind":"region"},{"name":"French Guiana","iso":"GF","kind":"region"},{"name":"Grenada","iso":"GD","kind":"region"},{"name":"Guadeloupe","iso":"GP","kind":"region"},{"name":"Guatemala","iso":"GT","kind":"region"},{"name":"Guyana","iso":"GY","kind":"region"},{"name":"Haiti","iso":"HT","kind":"region"},{"name":"Honduras","iso":"HN","kind":"region"},{"name":"Jamaica","iso":"JM","kind":"region"},{"name":"Martinique","iso":"MQ","kind":"region"},{"name":"Montserrat","iso":"MS","kind":"region"},{"name":"Nicaragua","iso":"NI","kind":"region"},{"name":"Panama","iso":"PA","kind":"region"},{"name":"Paraguay","iso":"PY","kind":"region"},{"name":"Peru","iso":"PE","kind":"region"},{"name":"Puerto Rico","iso":"PR","kind":"region"},{"name":"Saint Kitts and Nevis","iso":"KN","kind":"region"},{"name":"Saint Lucia","iso":"LC","kind":"region"},{"name":"Saint Vincent and the Grenadines","iso":"VC","kind":"region"},{"name":"Saint-Pierre and Miquelon","iso":"PM","kind":"region"},{"name":"Sint Maarten","iso":"SX","kind":"region"},{"name":"Suriname","iso":"SR","kind":"region"},{"name":"Trinidad and Tobago","iso":"TT","kind":"region"},{"name":"Turks and Caicos Islands","iso":"TC","kind":"region"},{"name":"Uruguay","iso":"UY","kind":"region"},{"name":"United States Virgin Islands","iso":"VI","kind":"region"},{"name":"Venezuela","iso":"VE","kind":"region"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","IT Staffing & Staff Augmentation"],"lifecycle":[{"event":"open","at":"2026-11-08T14:28:00Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":27,"reasons":["seen:2","velocity","win:early"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/latino-legends-administrative-manager","json_url":"https://alion.io/job/latino-legends-administrative-manager.json","meta":{"generated_at":"2026-11-11T15:08:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28149,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4494772},"rest":"https://alion.io/mcp/rest/get_company?id=4494772"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flatino-legends-administrative-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flatino-legends-administrative-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flatino-legends-administrative-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/latino-legends-administrative-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flatino-legends-administrative-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3940907}},{"tool":"search_jobs","arguments":{"company":"latinolegends.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3940907},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}