{"id":1662487,"url":"https://alion.io/job/lavender-nursing-operations-coordinator-virtual-assisant","title":"Nursing Operations Coordinator (Virtual Assisant)","company":{"id":63393,"name":"Lavender","domain":"lavender.ai","url":"https://alion.io/company/lavender","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Rippling","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":16000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":9},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-01T18:30:43Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-13T09:12:18Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Founded in 2020, Lavender is the largest nurse-owned and operated online psychiatry and therapy office in the United States. Our extraordinary team of 100+ talented and like-minded folks works remotely from across the United States, Canada and the Philippines to collaboratively increase access to high-quality, high-touch mental healthcare. Lavender is a human-first organization and our people embody:\nA bias towards action\nA capacity for self-direction\nOriginality and creative instincts \nCourageous and bold thinking\nCalm, confident decision-making in complex situations\nAnd the potential to achieve even more \nIf you’re looking for a fast-paced, constantly evolving environment where your voice matters and you can truly have an impact creating high-quality, user-centric mental health services, we want to hear from you!\nThe Opportunity\nLavender is seeking a detail-oriented and compassionate Nursing Operations Coordinator (Virtual Assistant) to support our clinical care team. This role plays a critical part in ensuring prescriptions, lab requests, documentation, and client communications are handled accurately, efficiently, and with care.\nworkspace\nAs a key connector between pharmacies, laboratories, clients, and Nurse Practitioners, the Nursing Operations Coordinator helps resolve logistical issues, manage clinical records, and ensure providers have the information they need to focus on delivering care. This role supports a smooth client experience and the overall effectiveness of nursing operations in a virtual care environment\nRequired Qualifications\nPost-secondary coursework or certification in healthcare administration, medical office assisting, or a related field is an asset\nMinimum 1-2 years of experience in a healthcare, pharmacy, or medical office support role\nFamiliarity with prescription workflows, pharmacy communication, and basic medical terminology\nExperience working with electronic medical records (EMRs) and document management systems\nStrong organizational skills with the ability to manage multiple tasks while maintaining accuracy in a fast-paced environment\nExcellent written and verbal communication skills, including professional client interaction and collaboration with nursing staff\nSound judgment and ability to recognize when issues should be escalated to an RN or NP\nComfort working in a remote, virtual, or distributed care environment\nAbility to reliably work U.S. Eastern Time (EST) hours\nAccess to a personal computer, stable high-speed internet, and a quiet, professional workspace\nKey Responsibilities\nPrescription Coordination\nManage incoming calls, emails, texts, and chats from pharmacies and clients related to prescriptions, prior authorizations, and labs in accordance with established service levels\nTroubleshoot e-prescription transmission issues to ensure medications are received by pharmacies without delay\nProcess administrative medication tasks such as pharmacy transfers, brand-to-generic changes, and non-clinical prescription inquiries\nTrack, document, and escalate missing prescriptions, refill needs, and symptom-related concerns to the RN or NP as appropriate\nLab Coordination\nProvide administrative support for lab requests, including GeneSight testing, EKGs, and other external diagnostics\nUpload lab results to the EMR for provider review\nConfirm completion of scheduled lab appointments and follow up with clients as needed\nDocumentation & Communication Support\nMonitor and triage incoming faxes, uploading documents to client records and routing to the appropriate provider\nEnsure accurate, timely documentation of prescription, lab, and fax-related tasks in the EMR\nPrepare and organize draft notes in the EMR to support Nurse Practitioners with medication refills and follow-up care\nProcess and manage release of information (ROI) requests, escalating complex cases to an RN when required\nProvide clients with treatment summaries or documentation from their medical record upon request\nCommunicate with clients to provide updates on prescription or lab status, scheduling needs, and follow-up requirements\nSupport RNs and NPs during urgent or crisis situations by carrying out delegated administrative tasks (e.g., contacting emergency services when directed)\nRoute requests appropriately to Care Team members and complete ad hoc tasks as delegated by RNs and NPs\nConsistently meet established KPIs and SLAs to ensure timely, accurate, and efficient nursing operations support\nWhy Join Lavender\nBe part of a mission-driven organization improving access to mental healthcare\nFully remote role with an international, collaborative team\nSupportive and experienced nursing leadership\nOpportunity to grow with a scaling healthcare organization\nCompetitive compensation\nFor more about working at Lavender, visit https://www.joinlavender.com/careers.","description_format":"text","description_chars":4830,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Sales Enablement","Marketing & Sales 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