{"id":2128406,"url":"https://alion.io/job/leaf-administrative-coordinator-mesa-az-2","title":"Administrative Coordinator - Mesa, AZ","company":{"id":24712,"name":"Leaf","domain":"leaf.ai","url":"https://alion.io/company/leaf","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mesa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":70000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T09:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T20:43:29Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Administrative Coordinator\nA New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. \nSalary: $23 hr\nSchedule: Monday - Friday\nJob Summary: \nThe Administrative Coordinator provides administrative and operational support to the Development team, with a primary focus on Major and Planned Giving activities. This position supports donor engagement, fundraising operations, scheduling, communications, events, donor records, research, and stewardship activities. The Administrative Coordinator works closely with Development staff to help maintain accurate donor information, coordinate cultivation and stewardship efforts, and support the effective operation of the department. Success in this position requires strong organization, attention to detail, professionalism, discretion, collaboration, and the ability to manage multiple priorities in a donor-centered environment \nResponsibilities: \nCoordinate and maintain calendars for assigned Development staff, including proactively scheduling donor, prospect, internal, and external meetings and assisting with related meeting logistics. \nDraft, edit, format, and prepare donor correspondence, proposals, presentations, meeting materials, and other fundraising-related communications. \nCommunicate with donors, prospects, community partners, and other external stakeholders by email, telephone, and other approved communication methods with professionalism, responsiveness, and discretion. \nProtect the confidentiality and security of donor, prospect, financial, organizational, and other sensitive information in accordance with organizational policies and applicable requirements. \nEnter, update, and maintain accurate donor and prospect information, contact reports, meeting notes, activities, and other records within the organization's donor customer relationship management (CRM) system, including Raiser’s Edge/NXT or other designated systems. \nGenerate routine reports, lists, and other information from donor systems and assist Development staff with data tracking, portfolio management, follow-up activities, and administrative reporting. \nCoordinate and support donor stewardship and cultivation activities and events, including invitations, RSVPs, event logistics, materials, setup, donor communications, and post-event follow-up. \nAssist with the development and coordination of donor communications, including monthly donor newsletters, stewardship communications, and other approved outreach materials. \nConduct donor and prospect research using approved resources to gather information regarding philanthropic interests, giving history, community involvement, and other information relevant to donor cultivation and engagement. \nParticipate in Development team meetings, organizational meetings, projects, and activities as assigned and provide administrative support toward departmental goals and priorities. \nAssist in drafting, editing, formatting, and coordinating donor proposals and supporting materials to help ensure accuracy, consistency, professionalism, and alignment with identified donor interests and organizational priorities. \nContribute relevant information, observations, and feedback during team discussions and participate in process-improvement efforts related to administrative and fundraising operations. \nMaintain a professional and donor-centered presence when interacting with donors, prospects, volunteers, community partners, vendors, staff, and other internal and external stakeholders. \nCoordinate administrative processes and maintain organized electronic and physical records, files, correspondence, and supporting documentation in accordance with departmental procedures and organizational record-retention requirements. \nTrack assigned deadlines, follow-up activities, meetings, and administrative deliverables and communicate relevant updates to appropriate team members. \nCollaborate with Development team members and other departments to support donor engagement, fundraising initiatives, special projects, events, and organizational priorities. \nOther duties as assigned \nQualifications: \nEducation: \nHigh school diploma, GED, or equivalent required \nAssociate or bachelor’s degree preferred. \nExperience: \nOne (1) to three (3) years of progressively responsible administrative, nonprofit, fundraising, development, donor relations, project coordination, or related office support experience preferred. \nExperience coordinating multiple priorities, schedules, meetings, projects, or events and meeting established deadlines. \nExperience maintaining accurate electronic records, databases, documentation, and filing systems. \nExperience working with Microsoft Office 365, including Word, Excel, Outlook, Teams, and PowerPoint. \nExperience working with donor management, fundraising, CRM, or similar database software preferred; Raiser’s Edge/NXT experience is a plus. \nStrong organizational skills with exceptional attention to detail and accuracy. \nExcellent written and verbal communication and interpersonal skills, including the ability to communicate professionally with donors, community partners, leadership, and staff. \nAbility to maintain confidentiality, handle sensitive donor and organizational information appropriately, and exercise sound judgment. \nAbility to work collaboratively, manage changing priorities, and provide responsive administrative support in a team-oriented environment. \nWorking Conditions/Physical Requirements: \nHybrid work environment consisting of office-based work, remote work, donor meetings, community meetings, grant-related activities, and occasional travel throughout Maricopa and Pinal counties. \nFrequent local travel may be required to support donor stewardship, grant activities, meetings, trainings, and other organizational business. \nOccasional evening and weekend hours may be required to support grant deadlines, fundraising events, donor meetings, trainings, or other organizational activities. \nAbility to sit, stand, walk, and drive for extended periods throughout the workday. \nAbility to frequently use a computer, keyboard, telephone, and other standard office equipment while performing assigned duties. \nAbility to occasionally lift and carry files, office supplies, presentation materials, or event materials weighing up to 25 pounds. \nAbility to manage multiple priorities, projects, and deadlines while maintaining a high level of accuracy and attention to detail. \nMust maintain professionalism, discretion, and confidentiality in all interactions with employees, donors, funders, volunteers, community partners, and external stakeholders. \nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position, in accordance with applicable law. \nCompliance Requirements: \nMust Be At Least 21 Years of Age \nClass One Fingerprint Clearance Card \nCentral Registry Background Check \nDrug Screening \nTB Test (Depending on Program) \nFood Handler Certification (Depending on Program) \nCPR/First Aid Certification \nValid Unrestricted Driver’s License \nCurrent Auto Liability Insurance \n39 Month Motor Vehicle Record \nAdhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations. \nComply with all applicable mandated reporting laws and A New Leaf policies and procedures. \nResponsible To: Chief Development Officer (CDO) \nSupervisory Responsibilities: None","description_format":"text","description_chars":7676,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Embedded & Electronics Design","IoT Platforms & Solutions"],"lifecycle":[{"event":"open","at":"2026-10-09T00:44:10Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 4","filings_12m":4,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":67500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":20,"reasons":["conf:2","win:early"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/leaf-administrative-coordinator-mesa-az-2","json_url":"https://alion.io/job/leaf-administrative-coordinator-mesa-az-2.json","meta":{"generated_at":"2026-10-12T22:42:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37137,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":24712},"rest":"https://alion.io/mcp/rest/get_company?id=24712"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fleaf-administrative-coordinator-mesa-az-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fleaf-administrative-coordinator-mesa-az-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fleaf-administrative-coordinator-mesa-az-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/leaf-administrative-coordinator-mesa-az-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fleaf-administrative-coordinator-mesa-az-2"}]}