{"id":3901782,"url":"https://alion.io/job/learn-ab-accounts-payable-administrator","title":"Accounts Payable Administrator","company":{"id":2313396,"name":"LEARN AB","domain":"usfcu.com","url":"https://alion.io/company/usfcu","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Orlando, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-07T01:05:53Z","employer_posted_date":"2026-11-07","last_verified_at":"2026-11-09T16:15:18Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Position Summary:\nThe accounts payable administrator supports the financial operations of the credit union by ensuring the accurate and timely processing of all account payable transactions. This role is responsible for reviewing, coding, and entering vendor invoices, reconciling statements, managing payment schedules, and maintaining compliance with internal policies and regulatory requirements specific to the credit union industry. The accounts payable administrator collaborates closely with vendors, internal departments, and the accounting team to maintain accurate financial records, uphold strong internal controls, and contribute to financial integrity and excellent vendor relationships.\nEssential Functions Include:\nAdminister every stage of the accounts payable process by ensuring vendor invoices are accurately reviewed, approved, coded to the proper department and expense account, paid in a timely manner, and ensure compliance with credit union policies. Handles employee reimbursements. Maintains and updates vendor information, including contact details. Handles vendor inquiries and disputes, working to resolve issues effectively and maintain positive relationships. Monitor payments queue to ensure timely approval and payments. Contributes to identifying and implementing improvements to streamline accounts payable operations.\nEnter all ACH and wire paid invoices into the accounting system coded to the proper department and expense account for leader approval.\nGenerates and sends invoices to customers and vendors. Manages incoming payments and receivables by accurately recording, reconciling, and reporting of all incoming funds. Ensures timely collection and application of funds. Partner with internal teams to resolve customer issues related to billing and account \nstatus.\nAdminister the credit union Corporate Cards accurately reviewed, approved, coded to the proper department and expense account. Ensure all charges are supported by appropriate documentation and comply with CU guidelines. \nEnsures vendor OFAC verification is completed twice a year. Collects updated W-9’s from all active vendors once a year. Sets up new vendors under dual control including the dealer vendors.\nCreation of Prepaid ID’s and Asset Proposals from invoices paid. Prepares monthly recurring expense accrual journal to ensure all expenses are paid during the month incurred.\nAssist with files required Tax Forms such as Tangible and Real estate Taxes, 1099 for vendors.\nPreparation and submission of 945 Withheld Federal Income Tax Form, Doc Stamps, and 1099 NEC and MISC reporting.\nAssist Accounting Leadership with the monitoring of Budget vs Actuals performance.\nAttends meetings, take continuing education classes and training for personal development and Credit Union required/compliance courses. Participates in cross training/projects with other team members\nPerforms other job-related duties as assigned.\nReports to:\nAccounting Manager\nRequired Education and Experience:\nHigh School Diploma or G.E.D./ Two years of accounting education (AA or AS) preferred.\nThree to Five (3-5) years of experience with vendor payments. Banking experience preferred.\nExcellent verbal and written communication skills. Ability to communicate effectively and tactfully with employees and members.\nStrong time management and organizational skills. Ability to multi-task under pressure.\nDemonstrated interpersonal and collaboration skills, while maintaining a professional appearance and demeanor. \nMust also be experienced and knowledgeable with accounting terms and processes.\nAdditional Skills:\nConsistently display teamwork, reliability, adaptability, strong product knowledge, and good judgment.\nMaintain credit union confidentiality as it pertains to all aspects of the credit union.\nMaintain a good understanding and adhere to Credit Union policies and procedures, NCUA, Federal and State regulations.\nComplete required compliance certification within timeframes established by HR.\nProficient in spreadsheet software (Excel) and Word. Access and Accounting Software knowledge preferred.\nMust demonstrate a functional knowledge of the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.\nWork Environment:\nHybrid work arrangement - two days in office per week\nPhysical Requirements:\nSitting frequently, walking occasionally, use of hands frequently, walking occasionally, use of hands frequently, hearing constantly, talking frequently, exerting up to 10lbs of force occasionally to life, carry, push, pull, or move objects.\nPosition Type/Expected Hours of Work:\nFull-Time/40 hours per week\nClassification:\nExempt\nOther Duties:\nPlease note this job description is not a comprehensive list of activities, duties or responsibilities that are required in this position. Duties, responsibilities and activities may change at any time with or without notice.\nWhen joining USF Federal Credit Union, you can expect to work for a company that: \nStrives to be the most influential partner in our Members’ financial journey.\nHas been recognized with awards such as the Sterling Governor’s Award for Excellence and League of Southern Credit Unions & Affiliates Credit Union of the Year.\nHas a culture of engagement, growth, process improvement and community volunteerism.\nReceived the Top Places to Work award for 2024 & 2025 in Financial Industries.\nWhat’s in it for you:\nCompetitive pay, robust incentive programs, 401k matching, Mortgage and Auto Loan discounts\n4 weeks minimum paid time off work, work anniversary paid time off, 11 paid holidays and 8 hours paid volunteer time off.\nMedical, Dental and vision plans with FSA option. (Employee Only Premiums for Dental and Vision are 100% Credit Union covered).\n100% Credit Union Paid Short-Term and Long-Term Disability and Life Insurance\nEmployee Assistance Program\nUndergraduate and Graduate Tuition Reimbursement\nIn-depth New Employee Orientation showcasing Credit Union Values and Vision\nA Think Big culture dedicated to performance excellence and continual growth\nAbout Us:\nFor 65 years, USF FCU has experienced rapid growth and is dedicated to delivering financial solutions to improve our members’ lives. Our success is thrilling, but our core values of excellence, passion, innovation, community, and collaboration mean our relationships with our members and our employees will always be our top priority! We have grown to over 73,000 members and $1.1 billion in assets, robust online and mobile banking, 9 branch locations and thousands of shared branches and fee-free ATMs nationwide.\nOur vision is to be the most influential partner in each member’s financial journey.\nOur mission is to deliver financial solutions to improve members’ lives.","description_format":"text","description_chars":6870,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Hybrid work","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Credit Unions & Cooperative Banks"],"lifecycle":[{"event":"open","at":"2026-11-07T01:05:53Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":25,"reasons":["conf:1","win:early"],"computed_at":"2026-11-09T06:03:00Z"},"pay":null,"html_url":"https://alion.io/job/learn-ab-accounts-payable-administrator","json_url":"https://alion.io/job/learn-ab-accounts-payable-administrator.json","meta":{"generated_at":"2026-11-09T18:22:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2915,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2313396},"rest":"https://alion.io/mcp/rest/get_company?id=2313396"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flearn-ab-accounts-payable-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flearn-ab-accounts-payable-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flearn-ab-accounts-payable-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/learn-ab-accounts-payable-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flearn-ab-accounts-payable-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3901782}},{"tool":"search_jobs","arguments":{"company":"usfcu.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3901782},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}