Executive Assistant - Learntastic

LearnTastic is a fast-growing online education platform providing accredited continuing-education and compliance courses for professionals across industries-from healthcare and construction to HR and education. With more than 1,000 courses and over a million learners served, LearnTastic is redefining accessible, self-paced learning. Our mission is to make professional development simple, engaging, and impactful-anytime, anywhere.

As part of our dynamic team, you’ll help shape the learning experiences that empower individuals and organizations nationwide. At LearnTastic, great design isn’t just about usability-it’s about transforming how people learn and grow.

Key Responsibilities

1. Calendar & Scheduling Management

• Manage complex calendars across multiple time zones
• Prioritize meetings based on business impact
• Coordinate internal and external stakeholders

2. Travel & Logistics

• End-to-end travel planning (domestic & international)
• Manage itineraries, bookings, visas, and last-minute changes
• Ensure seamless travel experience for leadership

3. Communication Management

• Draft, review, and manage emails and correspondence
• Follow up with internal teams and external partners
• Act as a gatekeeper and point of contact

4. Project & Execution Support

• Track key initiatives and ensure deadlines are met
• Drive follow-ups and accountability across teams
• Support execution of strategic projects

5. Strategic Support

• Assist leadership in prioritization and decision-making
• Prepare summaries, notes, and action plans
• Anticipate needs and proactively solve problems

Requirements

• Fluent in spoken and written English
• 3-6+ years experience as an Executive Assistant or similar role
• Strong experience in:
  • Calendar management
  • Travel coordination
  • Project tracking
• Excellent organizational and multitasking skills
• High attention to detail and responsiveness
• Comfortable working in a fast-paced, dynamic environment

Nice to Have

• Experience supporting founders or senior executives
• Familiarity with tools like Google Workspace, Notion, Slack, CRM tools
• Experience working in remote or global teams

What We’re Looking For

• Highly proactive and ownership-driven
• Strong problem-solving mindset
• Ability to think ahead and stay two steps ahead of leadership
• Someone who can execute and drive outcomes, not just manage tasks