{"id":4049298,"url":"https://alion.io/job/ledcor-project-administrator-2","title":"Project Administrator","company":{"id":1996805,"name":"Ledcor","domain":"ledcor.com","url":"https://alion.io/company/ledcor-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":19,"ghost_share":0,"stale_share":0.895,"repost_share":0,"time_to_fill_p50_days":31,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T06:33:25Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"This job posting is solely on behalf of and for the sole benefit of East Coast Mining Ltd. (\"ECM\"), irrespective of whether this job posting has been listed on job boards of other legal entities. Any individuals hired from this job posting will be employees of ECM.\nYou are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.\nCome join our True Blue team on site today!\n.\nEssential Responsibilities:\nPerforms ongoing monitoring of procurement and personnel program for errors, inconsistencies, or trends requiring attention\nSupports issue resolution by proactively identifying concerns and bringing them forward to the program manager or team for action\nAdministers the review of smaller subcontractor and vendor invoices and supporting documentation for completeness, correcting or escalating discrepancies as needed\nMaintains accurate records and ensure data integrity across all systems and trackers\nCoordinates the creation, issuance, and tracking of purchase orders for internal teams and subcontractors\nAdministers up-to-date PO data within project databases and spreadsheets\nSupports resolution of PO changes or issues by working with project teams to address them promptly\nCoordinates with subcontractors and build partners to collect required billing documentation\nPerforms reviews of subcontractor billing logs for accuracy against POs, scopes, and supporting materials\nSupports follow upon missing information and flags discrepancies or concerns to the appropriate teams\nPerforms medium level data entry and tracking activities across all mining program streams\nMaintains logs, dashboards, and reporting tools to support daily program operations\nSupports data accuracy by providing timely updates to the project team and leadership\nSupports preparation of project documentation, status updates, and reports\nCoordinates meeting logistics, including scheduling, preparing materials, and maintaining project calendars\nOrganizes distribution lists and ensures project information is current and organized\nHigh attention to detail with strong accuracy in data entry and review.\nCommunication and customer-service mindset when working with vendors and internal teams\nAbility to problem-solve and identify errors or risks in data\nQualifications:\n2 years of administrative or coordination experience in a high-volume environment\nStrong proficiency with MS Excel, Word, Bluebeam or Adobe.\nExperience with accommodation coordination and purchase order management\nExperience working with subcontractors and field operations teams\nWorking Conditions:\nThis is a site based position\nAdditional Information\nEast Coast Mining Ltd. (ECM) is part of the long-term plan to revitalize mining activities in St. Lawrence, Newfoundland. ECM specialize in Drilling, Blasting, Loading, Hauling and Equipment Maintenance. Be part of the team that will mine high-quality fluorspar to produce fluorspar concentrate for export to domestic and international markets.\nEmployment Equity\nWe believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.\nOur team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. Adjustments will be provided in all parts of our hiring process. 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