Accounts Payable Associate

POSITION: Accounts Payable Associate

DEPARTMENT: Finance

REPORTS TO: Accounts Payable Manager

FLSA STATUS: Salaried, Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

The Role:

The Accounts Payable Associate supports the Finance Department by processing vendor invoices, employee and contractor expense reports, and other accounts payable transactions. This position ensures accurate invoice coding, timely processing, proper documentation, and reconciliation of vendor accounts while supporting event operations, financial reporting, audits, and County reimbursement requirements in a fast-paced convention center environment.

Essential Duties and Responsibilities

• Serve as a primary point of contact for vendors and internal departments regarding invoice status, payment inquiries, account discrepancies, and other accounts payable matters.
• Obtain and review vendor statements, research outstanding balances, and process unpaid invoices in a timely manner.
• Review invoices for accuracy, appropriate approvals, supporting documentation, and compliance with established company procedures.
• Code invoices to the appropriate general ledger accounts, departments, cost centers, and event allocations, as applicable.
• Ensure invoices and required supporting documentation are properly attached to payments and maintained for audit purposes.
• Process invoices and expenses associated with events, facility operations, and other venue-related activities.
• Compile, organize, and maintain supporting documentation for County reimbursement requests in accordance with applicable requirements.
• Coordinate vendor setup and maintenance, including collecting and verifying required W-9 forms, ACH payment information, and other vendor documentation.
• Reconcile vendor accounts and investigate and resolve discrepancies, duplicate invoices, missing payments, and outstanding balances.
• Prepare and distribute weekly vendor reconciliation and accounts payable reports to designated stakeholders.
• Assist with the preparation and maintenance of vendor information and documentation for annual 1099 reporting.
• Support month-end and year-end closing activities, financial audits, and requests for supporting documentation.
• Maintain organized and accurate accounts payable records in accordance with company policies and record-retention requirements.
• Communicate with internal departments to obtain missing information, resolve invoice discrepancies, and ensure timely processing of transactions.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent education and relevant work experience may be considered.
• Two (2) to three (3) years of accounts payable, accounting support, or related administrative experience preferred.
• Knowledge of basic accounting principles, accounts payable procedures, general ledger coding, and account reconciliation. Experience processing invoices, maintaining vendor records, and supporting financial reporting activities.
• Convention center, hospitality, event venue, or other multi-department operating environment experience preferred.

Skills and Abilities

• Excellent written and verbal communication skills.
• Ability to identify, analyze, and resolve problems and discrepancies in systems.
• Follow oral and written instructions and communicate effectively with others.
• Remain flexible and adjust to situations as they occur.
• Work independently, exercising judgment and initiative.
• Organize and prioritize work to meet deadlines.
• Work effectively under pressure and produce accurate results.
• Detail oriented and a self-starter

Computer Skills

• Proficiency with Microsoft Office Suite, including Word, Outlook, and PowerPoint.
• Experience with ERP/accounting systems such as Oracle, SAP, Workday, Dynamics, or similar platforms.

WORKING CONDITIONS

Location: On Site, Broward County Convention Center

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.