{"id":3220454,"url":"https://alion.io/job/legends-global-administrative-assistant-2","title":"Administrative Assistant","company":{"id":45447,"name":"Legends Global","domain":"legendsglobal.com","url":"https://alion.io/company/legends-global","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":1819,"ghost_share":0.407,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Lauderdale, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":27000,"max_usd":46000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-29T21:24:03Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":6},"description":"POSITION: Administrative Assistant\nDEPARTMENT: Executive Office\nREPORTS TO: General Manager\nFLSA STATUS: Salaried, Exempt\nLEGENDS GLOBAL\nLegends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.\nOur network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.\nThe Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!\nThe Role:\nThe Administrative Assistant provides administrative support to the General Manager and Executive Department of the convention center. Responsibilities include maintaining records, preparing reports and correspondence, coordinating meetings, organizing contracts and departmental documentation, and assisting with routine office operations. The position helps ensure administrative tasks are completed accurately, efficiently, and within established deadlines.\nEssential Duties and Responsibilities\nCoordinate meeting schedules, reserve meeting spaces, prepare materials, and record meeting minutes as requested.\nPrepare, format, and distribute routine correspondence, reports, presentations, forms, and other documents.\nCompile and submit monthly facility reports and other assigned administrative reports.\nOrganize and maintain departmental files, records, correspondence, and electronic documentation.\nMaintain organized records of subcontractor and supplier contracts and related documentation \nMaintain and update departmental standard operating procedures (SOPs) and administrative reference materials.\nReceive and route incoming mail, emails, and other correspondence to the appropriate department or individual.\nAssist with tracking routine requests, outstanding documentation, and administrative follow-up items.\nCoordinate travel reservations, appointments, and related arrangements as requested.\nAssist with gathering information, compiling data, and preparing materials for meetings and reporting purposes.\nMaintain office supplies and coordinate office equipment servicing as needed.\n Provide general administrative assistance to the General Manager and Executive Department, including copying, scanning, filing, and document distribution.\nMaintain confidentiality when handling business records, contracts, correspondence, and other sensitive information.\nCommunicate professionally with internal departments, vendors, clients, and other business contacts.\nProvide backup receptionist coverage as needed, including greeting and directing visitors, answering and transferring incoming calls, and assisting with general inquiries.\n Perform other duties as assigned.\nQualifications\nTo perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\nEducation and/or Experience\nHigh School Diploma or GED.\nCollege degree, preferred.\nOr equivalent combination of education and experience.\nTwo years related secretarial experience.\nOne to three years’ experience supporting Senior Level Management, preferred.\nSimilar experience in convention centers, hotels, and F&B facility a plus.\nSkills and Abilities\nStrong organizational skills and attention to detail.\nEffective written and verbal communication skills.\nAbility to manage multiple administrative assignments and meet established deadlines.\nAbility to follow instructions, established procedures, and departmental guidelines.\nAbility to work independently on routine assignments and recognize when guidance is needed.\nStrong customer service and interpersonal skills.\nAbility to maintain accurate records and handle confidential information appropriately.\nFlexibility to adjust to changing priorities in a fast-paced venue environment.\nProfessional demeanor, reliability, and a commitment to completing work accurately and on time.\nComputer Skills\nProficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.\nAbility to use standard office equipment and electronic filing systems.\nExperience with document management systems and business software preferred.\nWORKING CONDITIONS\nLocation: On Site, Broward County Convention Center\nPHYSICAL DEMANDS\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.\nNOTE:\nThe essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.\nLegends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. 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