{"id":3228540,"url":"https://alion.io/job/legends-global-event-operations-specialist","title":"Event Operations Specialist","company":{"id":45447,"name":"Legends Global","domain":"legendsglobal.com","url":"https://alion.io/company/legends-global","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":1819,"ghost_share":0.406,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Detroit, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":71000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2645},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T21:02:59Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":7},"description":"ABOUT LEGENDS GLOBAL | HUNTINGTON PLACE\nLegends Global is redefining excellence in live events, venue management, and hospitality. With a global portfolio of 350+ iconic venues and a 360° approach that integrates Partnerships, Premium Experiences, Merchandise, Technology, and Operations, Legends Global delivers world-class results for clients and unforgettable moments for guests.\nAt Huntington Place Detroit - the 16th largest convention center in the United States - that global expertise meets Detroit’s energy, innovation, and resilience. Together, we’re shaping the future of live experiences in the heart of the Motor City.\nTHE ROLE\nThe Event Operations Specialist plays a dual role in supporting event execution and labor operations at Huntington Place. This position serves as a key liaison between clients, internal departments, union personnel, and third-party vendors to ensure seamless event planning and on-site delivery.\nResponsibilities include coordinating event logistics from setup through teardown, preparing labor estimates, reviewing and processing labor documentation, maintaining accurate payroll inputs, and preparing client invoices. The ideal candidate is organized, detail-oriented, adaptable, and committed to delivering exceptional service in a fast-paced event environment.\nESSENTIAL DUTIES & RESPONSIBILITIES\nEvent Coordination & Execution\nServe as the on-site coordinator for assigned events, supporting activities from setup through teardown.\nEstablish and maintain communication with clients to confirm event requirements, schedules, and operational needs.\nPrepare detailed event resumes and distribute information to the appropriate internal departments and external partners.\nCoordinate event logistics with internal teams and third-party service providers, including audiovisual and telecommunications vendors.\nAssist Event Managers with event planning, client communications, operational coordination, and on-site support.\nParticipate in weekly event coordination meetings, staff briefings, and other planning sessions.\nConduct facility walkthroughs to confirm event readiness, labor requirements, and compliance with safety standards.\nMonitor event execution, address operational challenges, and coordinate timely resolutions to help meet client expectations.\nSupport the implementation and enforcement of facility rules, regulations, policies, and procedures.\nLabor Operations & Coordination\nPrepare labor estimates using production schedules, equipment lists, event specifications, and anticipated operational requirements.\nObtain, review, and process daily labor sheets, verifying accuracy and alignment with approved labor orders.\nIdentify and resolve discrepancies by coordinating with the appropriate Foreman, Steward, client, or other stakeholders.\nEnter and maintain labor information in the designated accounting and payroll systems to support accurate, timely processing.\nSupport labor planning and coordination for off-site events and assignments as required.\nCoordinate with union personnel and relevant departments to support labor readiness and efficient event execution.\nMaintain organized labor documentation and records to support operational accuracy and accountability.\nClient Billing & Financial Documentation\nPrepare detailed weekly client invoices based on applicable labor documentation and event charges.\nVerify invoice information for accuracy and completeness before submission.\nSubmit invoices within established timelines and follow up on discrepancies as needed.\nMaintain accurate records supporting labor estimates, labor orders, payroll inputs, and client billing.\nPartner with relevant internal departments to address labor and billing questions and support timely financial processing.\nTeam Collaboration & General Responsibilities\nBuild effective working relationships with clients, colleagues, union representatives, vendors, and other event stakeholders.\nCommunicate event updates, operational needs, and potential issues to the appropriate parties.\nDemonstrate flexibility and sound judgment when managing changing schedules, competing priorities, and time-sensitive requests.\nPerform special assignments and additional duties as directed by management.\nKEY DELIVERABLES\nSuccessful coordination and execution of assigned events from setup through teardown.\nAccurate and timely preparation of event resumes, labor estimates, labor sheets, and related documentation.\nTimely entry of labor data to support accurate payroll processing.\nAccurate weekly client invoicing and submission within established deadlines.\nEffective communication and coordination among clients, internal departments, union personnel, and third-party vendors.\nConsistent attention to facility readiness, operational requirements, and safety compliance.\nHigh-quality customer service and timely resolution of event-related challenges.\nQUALIFICATIONS\nEducation & Experience\nBachelor’s degree in Hospitality Management, Business, Event Management, or a related field preferred; relevant professional experience may be considered in lieu of a degree.\nMinimum of two (2) years of experience in public facility management, convention or trade show operations, event services, or a similar service-oriented environment.\nExperience with labor coordination, vendor management, payroll documentation, or client billing preferred.\nFamiliarity with union operations and labor jurisdictions preferred.\nSkills & Competencies\nProficiency in Microsoft Office, particularly Excel and Word.\nStrong organizational, planning, and time-management skills.\nExcellent verbal and written communication and customer service skills.\nStrong attention to detail and accuracy in documentation, data entry, and financial records.\nAnalytical skills, including the ability to prepare labor estimates and evaluate scheduling requirements.\nAbility to multitask, prioritize competing demands, and meet deadlines in a fast-paced environment.\nStrong problem-solving skills and the ability to respond effectively to changing event requirements.\nAbility to collaborate with diverse teams, clients, vendors, and union personnel.\nProfessionalism, accountability, adaptability, and a commitment to service excellence.\nCOMPENSATION & BENEFITS\nCompetitive salary commensurate with experience, plus:\nMedical, dental, and vision benefits starting day one\nPaid vacation, holidays, and sick time\n401(k) with company match\nWORKING CONDITIONS & PHYSICAL DEMANDS\nThis position operates in a large convention center and event environment, requiring frequent movement throughout the facility and interaction with clients, staff, vendors, and union personnel. The role may require standing and walking for extended periods, covering long distances, climbing stairs or ladders, and kneeling during facility walkthroughs and event setup or teardown activities.\nThe position requires a flexible schedule, including evenings, nights, weekends, holidays, and extended or irregular hours based on event requirements. Work schedules may vary according to the facility’s event calendar and operational needs.\nEQUAL OPPORTUNITY\nHuntington Place / Legends Global is an Equal Opportunity/Affirmative Action employer, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal Contractor.","description_format":"text","description_chars":7320,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Event Management","Fan Engagement","Catering & Food Services","Venues"],"lifecycle":[{"event":"open","at":"2026-10-25T07:10:08Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":7,"expected_fill_days":45,"reasons":["conf:3","velocity","win:early","comp:junior,brand"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/legends-global-event-operations-specialist","json_url":"https://alion.io/job/legends-global-event-operations-specialist.json","meta":{"generated_at":"2026-10-28T23:27:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32068,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":45447},"rest":"https://alion.io/mcp/rest/get_company?id=45447"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flegends-global-event-operations-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flegends-global-event-operations-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flegends-global-event-operations-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/legends-global-event-operations-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flegends-global-event-operations-specialist"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3228540}},{"tool":"search_jobs","arguments":{"company":"legendsglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3228540},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}