{"id":2833315,"url":"https://alion.io/job/legends-global-pt-destination-services-coordinator","title":"PT Destination Services Coordinator","company":{"id":45447,"name":"Legends Global","domain":"legendsglobal.com","url":"https://alion.io/company/legends-global","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":1819,"ghost_share":0.406,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":45,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["El Paso, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":45000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-28T07:56:35Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":12},"description":"POSITION SUMMARY\nLegends Global, the leader in privately managed public assembly facilities, has an excellent opportunity for a Part-time Destination Services Coordinator within the Visit El Paso division. This position provides administrative, clerical, and operational support to the Destination Services Manager and Destination Services Coordinator, assisting with the day-to-day functions of the department.\nThe Part-time Destination Services Coordinator is primarily office-based and is responsible for maintaining organized departmental records, assisting with data entry and inventory management, preparing materials and supplies, coordinating routine administrative requests, and supporting departmental projects and initiatives. The position also provides occasional on-site assistance for conventions, sporting events, familiarization tours, community initiatives, and other destination-related activities.\nThe ideal candidate is detail-oriented, dependable, organized, and service-focused, with the ability to manage multiple assignments, adapt to changing priorities, and work collaboratively with internal departments, local partners, vendors, and other stakeholders.\nESSENTIAL DUTIES AND RESPONSIBILITIES\nProvides general administrative and clerical support to the Destination Services Manager and Destination Services Coordinator.\nMaintains organized departmental files, records, spreadsheets, contact lists, calendars, and electronic documentation.\nAssists with data entry, routine database updates, inventory tracking, and information management within CRM platforms and other internal systems.\nAssists with processing invoices, check requests, purchase requests, expense reports, and other departmental paperwork.\nHelps compile information and maintain documentation for monthly, quarterly, and annual reports, event recaps, and departmental records.\nMaintains and updates contact information and reference materials for local hotels, restaurants, attractions, entertainment venues, transportation providers, RV parks, and other destination partners.\nAssists with researching vendors, requesting quotes, preparing purchase requests, and ordering promotional merchandise, branded items, uniforms, office supplies, and event materials.\nReceives, organizes, labels, distributes, and tracks departmental inventory, promotional merchandise, shipments, signage, and event supplies.\nMonitors inventory levels and communicates replenishment needs to the appropriate supervisor.\nAssists with preparing, packing, organizing, and shipping materials for tradeshows, conferences, site visits, familiarization tours, and other departmental activities.\nAssists with organizing welcome gifts, promotional materials, destination information, and other resources for meeting planners, event organizers, and attendees.\nSupports digital welcome signage requests by collecting event details, maintaining request records, and coordinating information with the appropriate internal contacts.\nAssists with communications and information gathering involving local restaurants, hospitality partners, vendors, and community stakeholders.\nHelps prepare correspondence, spreadsheets, presentations, checklists, meeting materials, and other administrative documents.\nProvides occasional on-site support for Visit El Paso events and initiatives, including assisting with event materials, information tables, setup, distribution of supplies, and other assigned logistical needs.\nProvides backup administrative support during staff absences, business travel, and periods of increased departmental activity.\nMaintains professional communication and positive working relationships with internal departments, partners, vendors, visitors, and event organizers.\nPerforms other related duties as assigned.\nQUALIFICATIONS\nStrong organizational skills and attention to detail.\nProficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.\nAbility to learn and utilize CRM platforms, databases, inventory systems, and other departmental software.\nStrong written and verbal communication skills.\nExcellent customer service skills and professional business etiquette.\nAbility to prioritize assignments, manage multiple tasks, and meet deadlines.\nAbility to follow oral and written instructions and work independently on assigned responsibilities.\nAbility to maintain accurate records and handle confidential information appropriately.\nAbility to establish and maintain effective working relationships with employees, vendors, clients, and community partners.\nFlexibility and willingness to assist with occasional events outside normal business hours.\nValid driver's license and ability to travel locally as required.\nEDUCATION AND WORK EXPERIENCE\nHigh school diploma or GED required.\nOne year of experience in administrative support, office operations, customer service, hospitality, tourism, or a related field preferred.\nExperience with data entry, inventory management, recordkeeping, or general office procedures preferred.\nBilingual in English and Spanish preferred.\nPHYSICAL DEMANDS\nDaily use of a computer and office equipment, including extended periods of sitting, typing, and reviewing information on a computer monitor.\nAbility to communicate by telephone and interact professionally with internal and external contacts.\nAbility to stand, walk, and move throughout the office and event locations as needed.\nAbility to lift and carry items weighing up to 25 pounds.\nAbility to organize and move event materials, promotional merchandise, and supplies.\nAbility to climb stairs as needed to access event locations and storage areas.\nAbility to travel by automobile and/or air when required for assigned duties.\nWORK SCHEDULE\nThis is primarily an office-based position operating during normal business hours. Occasional evening, weekend, or holiday work may be required to support departmental events, special projects, and operational needs.\nNOTE: This description portrays in general terms the type and levels of work performed and are not intended to be all-inclusive or to represent specific duties of anyone incumbent. The knowledge, skills, and abilities may be acquired through combination of formal schooling, self-education, prior experience, or on-the-job training.\nThe essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.\nApplicants that need reasonable accommodation to complete the application process may contact- 915-534-0628\nASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. 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