Sales Coordinator

SUMMARY

Legends Global, the world’s leading venue management and services company, has an immediate opening for a Sales Coordinator at Destination El Paso. This role provides critical administrative and operational support to the Sales Department. The sales Coordinator assists in organizing and maintaining sales records, preparing reports, coordinating meetings, and facilitating communication between clients, vendors, and internal departments. This position plays a key role in ensuring efficient and effective execution of sales strategies to meet departmental goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to:

• Provide day-to-day administrative support to the Director of Sales and Sales Managers.
• Maintain and update the sales and event calendar database (CRM Systems-IDSS/Momentus), ensuring data accuracy for events, client contacts, and venue bookings.
• Coordinate as needed sales team schedules, travel arrangements, meeting agendas, and expense reports.
• Respond to client inquiries, route requests appropriately, and maintain professional client communications.
• Track rental contracts, deposits, certificates of insurance, and related documents.
• Create and organize digital and physical event files, including updates for canceled or postponed events.
• Assist in preparing proposals, presentations, and monthly/quarterly sales reports.
• Support sales events and client visits, including prepping materials and coordinating logistics.
• Act as a liaison between the Sales Department and other departments such as Event Services and Marketing.
• Attend weekly Sales, Event, and Marketing meetings.
• Place and manage event holds in the booking system under direction of the Director of Sales.
• Provide support during trade shows, familiarization tours, site visits, and other activations hosted by the department.
• Perform other duties as assigned.

QUALIFICATIONS Education and Experience:

• Bachelor’s degree in business, Hospitality, Marketing, or related field preferred.
• One (1) year of industry-related administrative or sales support experience strongly preferred.

Skills and Abilities:

• Excellent verbal and written communication skills.
• Attention to detail.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required; experience with CRM or sales database systems preferred.
• Ability to work effectively both independently and as part of a team.
• Customer-service driven and professional demeanor.
• Ability to adapt to changing priorities in a fast-paced environment.

Computer Skills:

• Advanced proficiency in Microsoft Office.
• Experience with CRM and venue management software a plus.

WORK SCHEDULE & ENVIRONMENT

• Must be available to work flexible hours, including occasional evenings, weekends, and holidays based on business needs.
• Office environment with occasional off-site assignments for events or meetings.

PHYSICAL DEMANDS

• Frequent use of computers and telephone.
• May occasionally lift and/or move up to 25 lbs.
• Standing or walking for extended periods during site visits or special events may be required.

OTHER REQUIREMENTS

• Valid Driver’s License required.
• Bilingual (English/Spanish) preferred but not required

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

This position offers a competitive salary and benefit package. Please complete application and submit Resume and salary requirements for consideration.

Applicants that need reasonable accommodation to complete the application process may contact- 915-534-0628

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.