{"id":2394335,"url":"https://alion.io/job/legora-workplace-coordinator","title":"Workplace Coordinator","company":{"id":48110,"name":"Legora","domain":"legora.com","url":"https://alion.io/company/legora","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":87,"open_postings":80,"ghost_share":0,"stale_share":0.538,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":89250,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-12T21:42:21Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T15:29:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Us\nLegora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.\nOur AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.\n2,100+ customers across 80+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $200M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI, Graceview, Cadastral, and Wexler.\nWe partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.\nJoining Legora means three things.\nWe lean in: ownership over titles, outcomes over intentions.\n\nWe fight for excellence: high standards, direct, ego-free feedback.\n\nWegrow together: as a team and with our customers.\n\nMission before ego. Everyone contributes. No one coasts.\nIf you’re driven by impact, pace, and raising the bar. This is the place.\nThe Role\nWe're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our New York office. NYC is our largest and fastest-growing location, scaling from 200 people today to 400+ by end of year, and this role sits at the center of that growth.\nYou'll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure.\nThis is a full-time, in-person role, on-site five days a week, Monday through Friday.\nWhat You’ll Do\nBe the first face people see. This role will be largely present at the reception area so they can greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance\n\nOwn day-to-day office operations so the space is clean, stocked, safe, and running smoothly\n\nHandle packages, deliveries, and field day-to-day requests from employees across the office\n\nOwn day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations\n\nSupport vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices\n\nCoordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed\n\nSupport planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites)\n\nSubmit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs\n\nPartner with IT on equipment coordination, loaner devices, and new desk setups\n\nProvide coverage for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience\n\nWhat You Bring\n2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company\n\nRelentlessly detail-oriented: you notice what others miss and take pride in getting the small things right\n\nHigh agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem\n\nA people-first communicator, warm and professional in person, on Slack, and over email\n\nOrganized under pressure and able to juggle competing priorities without dropping the ball\n\nBudget-conscious and comfortable managing vendors and building relationships\n\nProficient in Google Workspace, Slack, and calendar tools\n\nReliable in-person presence five days a week and able to lift and move packages up to 30 lbs\n\nWhat’s In It For You\nGlobal collaboration: Partner with Workplace teams across Europe, APAC, and North America.\n\nCompetitive package: Comprehensive salary, benefits, and tools for success.\n\nMeaningful work: Your efforts shape the daily experience of the team building the future of legal AI\n\nIn-person environment: NYC office designed for ambitious builders and company provided lunch daily.\n\nBenefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package: Medical, Dental & Vision\nMultiple medical plan options through Aetna and Kaiser Permanente\n\nHSA or Healthcare FSA (based on plan selection)\n\nDental plans via MetLife\n\nVision plans via Vision Care\n\nFamily Support\nGenerous parental leave\n\nFree access to Maven Clinic\n\nDependent Care FSA\n\nFree One Medical membership for employees and dependents\n\nAdditional Perks\nPre-tax commuter benefits\n\nLife Insurance + STD/LTD\n\n401(K) with generous company match\n\nUnlimited PTO and paid company holidays\n\nRobust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more\n\nLegora is an Equal Opportunity Employer\nAt Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.","description_format":"text","description_chars":5825,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Parental leave","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Document AI","Legal AI","Legal Software"],"lifecycle":[{"event":"open","at":"2026-10-12T22:11:25Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":162500,"route":null,"cap_exempt":false,"checked_at":"2026-10-03T21:08:04+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":0,"expected_fill_days":53,"reasons":["conf:1","stale_co","win:early","comp:brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":105000,"is_top_pay":true},"html_url":"https://alion.io/job/legora-workplace-coordinator","json_url":"https://alion.io/job/legora-workplace-coordinator.json","meta":{"generated_at":"2026-10-13T18:35:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28478,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":48110},"rest":"https://alion.io/mcp/rest/get_company?id=48110"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flegora-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flegora-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flegora-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/legora-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flegora-workplace-coordinator"}]}