{"id":2485377,"url":"https://alion.io/job/lehman-pipe-supply-administrative-assistant","title":"Administrative Assistant","company":{"id":3867306,"name":"Lehman Pipe & Supply","domain":"lehmanpipe.com","url":"https://alion.io/company/lehmanpipe","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Jacksonville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":68000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T20:59:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-25T10:42:49Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"ADMINISTRATIVE ASSISTANT JOB DESCRIPTION\nAbout the Role\nThe Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office by providing comprehensive administrative support to management and staff. This position is responsible for managing calendars, coordinating meetings, and handling travel arrangements to optimize time and resources. The role requires meticulous attention to detail in maintaining records and managing multi-line phone systems to facilitate effective communication. By performing general clerical duties and managing office supplies, the Administrative Assistant helps create an organized and productive work environment. Ultimately, this position supports the overall success of the organization by enabling seamless administrative processes and fostering effective collaboration across teams.\nMinimum Qualifications\nHigh school diploma or equivalent required; associate degree or higher preferred.\nProven experience as an administrative assistant or in a similar administrative role.\nProficiencyin Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools.\nStrong organizational and time management skills with the ability to multitask effectively.\nExcellent verbal and written communication skills.\nPreferred Qualifications\nExperience with travel booking software and expense reporting systems.\nFamiliarity with records management and office supply procurement processes.\nAbility to work independently and collaboratively within a team environment.\nPrior experience supporting senior executives or management teams.\nKnowledge of industry-specific software or tools relevant to the organization.\nResponsibilities\nManage andmaintainexecutive and team calendars,scheduleappointments, and coordinate meetings to ensureoptimaltime management.\nArrange domestic and international travel plans, including booking flights, accommodations, and transportation, while preparing detailed itineraries.\nOperate multi-line phone systems to handle incoming calls, direct inquiries, and take messages promptly and professionally.\nPerform general clerical duties such as filing, data entry, records management, and preparing correspondence to support office operations.\nCoordinate office supplies inventory and place orders tomaintainadequate stock levels and support daily business activities.\nSkills\nThe required skills such as general administrative capabilities and calendar management are essential for organizing daily schedules and ensuring meetings and appointments are efficiently coordinated. Maintaining multi-line phone systems and handling general clerical tasks enable smooth communication flow and support for various departments. Travel arrangement skills are used to plan and execute complex itineraries, ensuring seamless business travel experiences. Records management and office organization skills help maintain accurate documentation and a well-ordered workspace, which are critical for operational efficiency. Preferred skills like experience with travel software and expense reporting enhance the ability to manage administrative tasks with greater accuracy and professionalism, contributing to overall organizational effectiveness.","description_format":"text","description_chars":3224,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Wholesale"],"lifecycle":[{"event":"open","at":"2026-10-14T00:15:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.858,"p_room":1,"age_days":11,"expected_fill_days":41,"reasons":["conf:4","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/lehman-pipe-supply-administrative-assistant","json_url":"https://alion.io/job/lehman-pipe-supply-administrative-assistant.json","meta":{"generated_at":"2026-10-25T11:10:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16083,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3867306},"rest":"https://alion.io/mcp/rest/get_company?id=3867306"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flehman-pipe-supply-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flehman-pipe-supply-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flehman-pipe-supply-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lehman-pipe-supply-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flehman-pipe-supply-administrative-assistant"}]}