{"id":3508861,"url":"https://alion.io/job/leidos-administrative-manager","title":"Administrative Manager","company":{"id":7791,"name":"Leidos","domain":"leidos.com","url":"https://alion.io/company/leidos","size_band":"5000+","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":272,"ghost_share":0.004,"stale_share":0.879,"repost_share":0.011,"time_to_fill_p50_days":28,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65650,"max":118675,"currency":"USD","period":"year","gross":null,"usd_annual":118675},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T00:00:00Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-01T14:55:10Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Are you looking for a career that will make an impact?\nThe Leidos Health and Services Sector, under the Behavioral Health and Readiness Business Area has an opening for an Administrative Manager to join the Operational Readiness Directorate at the Naval Health Research Center in San Diego, CA. This position will provide research administration support to the Epidemiology and Data Management Support Department. Duties will include calendar and inbox management for the department, coordinating routing for approvals for purchases, travel, authored works, support agreements, and other documents. The Administrative Manager will update Institutional Review Board (IRB) protocols and standard operating procedures (SOPs), develop agendas, coordinate meetings and visits, take meeting minutes and distribute to team, maintain trackers, and coordinate proposal submission packages. The Administrative Manager will gather, collect, record, track and verify information from multiple sources in order to develop recommendations and solutions for problems and identify areas of risk to be elevated to leadership for resolution through thorough analyses and understanding of domain knowledge.\nAre you ready for unique and exciting work?\nThe Administrative Manager will work independently to achieve day-to-day department objectives with significant impact on operational results through the responsibilities below. Many problems encountered will be unclear or difficult and require understanding of broader U.S. military health research topics (e.g. military and medical data sets, human subjects research, operational readiness and health, U.S. Navy administrative procedures, etc).\nPrimary Responsibilities.\nSchedule meetings and visits for department and directorate leadership and manage Outlook and Teams calendars.\nAttend team, department, directorate, and command meetings and take meeting minutes for department leadership, including Science Investigator’s meeting, Executive Steering Committee meetings, and Captain’s Calls.\nUpdate EDMS department on current command requirements; create solutions for department administrative requirements and processes and distribute those solutions to the department and directorate through meetings and training sessions; ensure process solutions are adhered to and provide updates to processes as needed.\nLead team meetings when required; pulling in information from all.\nEdit Institutional Review Board (IRB) protocols in the electronic IRB system; provide guidance to the research teams on best practices for protocols; manage submission of protocols and associated documents.\nReceive and edit technical and scientific documents, such as reports, presentations, and manuscripts; return edits back to authors; upon receipt, ensure edits are made and then submit and track in electronic Authored Works system; work with command editing team and reviewers to ensure documents are moved through approval process in efficient manner to meet external deadlines.\nObtain purchase requests from department staff; review requests and work with department staff to ensure all needs are captured; determine whether purchases will be made on contract or in-house; create purchase request; obtain appropriate approvals; track purchases and receipt of goods; manage inventory list and ensure required items are barcoded.\nReceive support agreement request documents; work with department staff to ensure all information is captured appropriately; submit support agreement requests in electronic system; track approvals.\nReceive travel requests and provide cost analysis for travel; provide feedback to traveler and edit documents as needed; submit travel requests for approval in electronic system and track and manage the request in a timely fashion to ensure travel is approved as quickly as possible; communicate travel requests approvals and rejections back to travelers.\nOrganize department drives; develop standard operating procedures (SOPs) and manual of procedures (MOP) documents; track department research projects and update trackers.\nCommunicate with team members both within the EDMS Department and outside of the department including at the Directorate and Command levels; as well as externally with academic, industry, and military collaborators.\nAssist research staff with data entry and data quality checks as needed.\nPrepare and deliver project status reports and updates to PIs, and other department, directorate, and contract professionals.\nEnsure compliance with research protocols and regulatory standards, including HIPAA and PHI privacy standards.\nEnsure tasks are completed on time for mission requirements.\nServe as a supervisor of direct reports; coach and review the work of lower level professionals.\nWork with department and directorate staff on other tasks and duties as needed for customer mission.\nModel Leidos Values and uphold Leidos Code of Conduct at all times.\nIf this sounds like an environment where you can thrive, keep reading for the keys to success!\nBasic Qualifications.\nBachelor’s degree in human resources, health care, business administration, science, or related field, plus 4 or more years of administrative support for department leadership or higher.\nMust be a U.S. Citizen\nMust be able to obtain and maintain a Secret Clearance.\nMust have expertise in Microsoft 365 (e.g., Word, Excel, PowerPoint, Outlook) and Microsoft Teams\nMust be able to demonstrate strong verbal and written communication skills; be able to effectively and professionally communicate to colleagues, leadership, vendors, and collaborators.\nExcellent attention to detail is required; must be a self-starter; must be able to respond effectively to multiple priorities at one time; must have effective systems for communication, tracking, and follow-up.\nMust demonstrate excellent critical thinking with problem-solving skills and an ability to work cooperatively in a team setting with onsite and offsite personnel.\nMust have experience supervising direct reports or teams.\nFlexibility in responding to changing demands, timelines, and priorities. \nAbility to travel both within the U.S. and internationally.\nPreferred Qualifications.\nU.S. Citizen with an Active Secret Clearance\nExperience working in an administrative role at a U.S Navy command2\nExperience working in an administrative role in a research setting\nDemonstrated experience supporting active-duty military officers and government civilian leadership (e.g. GS-14 and above) in an administrative capacity \nIf you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.\nOriginal Posting:\nOctober 28, 2026For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.\nPay Range:\nPay Range $65,650.00 - $118,675.00The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.","description_format":"text","description_chars":7601,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["National Security","C4ISR","Defense Manufacturing","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-30T06:31:56Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 50 · green card filings: 24","filings_12m":50,"filings_prev_12m":58,"green_card_filings_12m":24,"median_offered_wage_usd":124257,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":28,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":118675,"is_top_pay":true},"html_url":"https://alion.io/job/leidos-administrative-manager","json_url":"https://alion.io/job/leidos-administrative-manager.json","meta":{"generated_at":"2026-11-01T19:48:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30451,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7791},"rest":"https://alion.io/mcp/rest/get_company?id=7791"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fleidos-administrative-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fleidos-administrative-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fleidos-administrative-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/leidos-administrative-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fleidos-administrative-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3508861}},{"tool":"search_jobs","arguments":{"company":"leidos.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3508861},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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