{"id":2786896,"url":"https://alion.io/job/leo-pharma-executive-assistant","title":"Executive Assistant","company":{"id":722548,"name":"Leo Pharma","domain":"leo-pharma.com","url":"https://alion.io/company/leo-pharma-3","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Teams","optional":false}],"status":"live","first_seen_at":"2026-10-16T00:00:00Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-22T04:46:39Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Application deadline:\nLocation: Madison 07940, New Jersey, United States\nContract type: Permanent\nJob ID: 4942\nRole Description\nMake an impact where organization, collaboration, and leadership come together.\nYour Role:\nThe Executive Assistant provides high-level administrative support to one or more executives, ensuring efficient management of schedules, communications, events, budgets, and confidential information. The role’s purpose is to streamline executive operations, facilitate coordination across the organization, and enable leadership to focus on strategic priorities.\nThis role is based out of LEO's Madison, NJ office.\nYour Responsibilities:\nStandard Tasks:\nProvide comprehensive administrative support, including scheduling meetings, managing complex calendars, and arranging travel itineraries for one or multiple executives.\n\nManage and maintain confidential and sensitive information with the utmost discretion.\n\nCoordinate video conferences, internal/external meetings, catering, and special event logistics.\n\nTrack, manage, and reconcile expenses, invoices, and the contract lifecycle.\n\nPrepare, review, and edit correspondence, presentations, and other documents with acute accuracy.\n\nServe as liaison between leadership, internal teams, and external stakeholders, ensuring effective communication and collaboration.\n\nAttend meetings, take minutes, and ensure timely follow-up on action items.\n\nRegulatory Affairs:\nEnsure coverage to monitor RA mailbox daily for all FDA correspondence (received via snail mail), stamp and archive in the appropriate folders in the Regulatory File Room. Send a copy to the US RA team (via email).\n\nRetain paper archives in Regulatory File Room; keeps documents up to date at all times; inspection readiness support.\n\nAssist Head of RA North America with registration and renewals for Annual Meetings (DIA, RAPS) and membership fees, contractor agreements, invoices.\n\nResponsible for processing vendor invoices for NA RA team by collaborating with finance to process payment and sign-off by Head of RA North America.\n\nMedical Affairs:\nOrganize and coordinate monthly Department meetings; Responsible for agenda and slide development, organizing speakers etc.\n\nProvide ad hoc support to the NAMA LT weekly meeting with action items.\n\nSupport creation of purchase orders and invoices for department, as needed.\n\nYour Qualifications:\n3+ years’ experience supporting a Vice President level executive.\n\nBachelor’s degree a plus.\n\nStrong computer skills with advanced competency in MS Word, Excel, and PowerPoint.\n\nAbility to handle confidential issues with tact.\n\nHigh attention to detail, ability to multi-task and prioritize, and strong organizational skills\n\nStrong communication and interpersonal skills, professional attitude, and ability to work under pressure and meet timely deadlines\n\nAbility to work on special projects and support key department initiatives, as assigned.\n\nCompensation:\nThe base salary range for this position is $90,000-105,000 per year. The base salary range represents the anticipated low and high of the LEO Pharma range for this position. Salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. In addition, some positions may include eligibility to earn commissions/bonus based on company and / or individual performance.\nBeyond the skin\nJoin LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. Our innovative approach sets us apart. We are dedicated to leaving a legacy that positively impacts patients, colleagues, and our planet.\nLEO Pharma Inc. is an Equal Opportunity/Affirmative Action Employer. At LEO Pharma, we believe that our different perspectives, backgrounds, and attitudes are what enable us to make the best decisions, foster an inclusive culture, and meet the needs of the market we operate in. Therefore, we encourage you to apply for the position if you are excited about the role - even if you don’t meet every single requirement listed, you might be just the pioneer we are looking for. With this in mind, applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We believe in flexibility in all aspects - also when it comes to supporting our employees' diverse needs, hence, we offer hybrid work opportunities whenever possible.\nFor certain positions, LEO Pharma might complete a background check conducted by a third party.\nLEO Pharma Inc. seeks information for job applications from candidates in the U.S. through only the following channels:\nthe LEO Pharma Inc. website and Halogen Talent Acquisition, powered by Jobvite\nvia email to/from addresses using only the LEO Pharma domain of \"@leo-pharma.com\"\nscreening and interaction by telephone and through the Microsoft Teams platform.\nPlease note:\nLEO Pharma does not use Google Hangouts, Zoom or any other platform for any recruitment-related activities.\nDisregard any solicitation or request for information related to job applications with LEO Pharma via any other means and/or using email addresses with any other domain.\nLEO Pharma will never ask candidates to make any type of personal financial investment related to gaining employment with the company.\nReport a concern: Whistleblower hotline | LEO Pharma","description_format":"text","description_chars":5495,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Prescription Drugs","Dermatology","Immunology & Inflammation Therapeutics"],"lifecycle":[{"event":"open","at":"2026-10-17T15:58:04Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":23,"reasons":["conf:1","win:early"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":105000,"is_top_pay":true},"html_url":"https://alion.io/job/leo-pharma-executive-assistant","json_url":"https://alion.io/job/leo-pharma-executive-assistant.json","meta":{"generated_at":"2026-10-22T07:30:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3120,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":722548},"rest":"https://alion.io/mcp/rest/get_company?id=722548"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fleo-pharma-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fleo-pharma-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fleo-pharma-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/leo-pharma-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fleo-pharma-executive-assistant"}]}