{"id":981789,"url":"https://alion.io/job/lessen-special-projects-coordinator","title":"Special Projects Coordinator","company":{"id":19070,"name":"Lessen","domain":"lessen.com","url":"https://alion.io/company/lessen","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"B","score":82,"open_postings":57,"ghost_share":0,"stale_share":0.702,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chicago, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-06-11T16:16:52Z","employer_posted_date":"2026-06-11","last_verified_at":"2026-10-17T11:28:55Z","board_verified":true,"closed_at":null,"days_open":127,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":127},"description":"The Special Projects Coordinator plays a key role in our business by managing issues that become multi-step projects requiring scheduling and coordination of vendors, client coordination and communication, and client acceptable reporting. This role acts as the primary point of contact for a project event, and is responsible for driving reliable, timely project coordination in both planned and unplanned instances.\nWhat You’ll Do:\nCoordinate assigned both planned and unplanned capital construction, maintenance, disaster relief, and environmental health & safety projects by creating and managing scope, and monitoring vendor performance to ensure successful and timely completion\nMaintain detailed knowledge of projects for corporate reporting, and both internal and client communication\nServe as primary communication to client stakeholders regarding projects telephonically, electronically, and in person to ensure the highest level of client satisfaction \nBuild and grow a regional project vendor base to provide project services\nPartner with internal team members to onboard new vendors and monitor vendor scoring\nPartner with operations teams to ensure strong communication and issue resolution\nPrevent and/or resolve escalated vendor and client issues with proactive relationship management to ensure exceptional customer experiences\nEnsure quality control of vendor relationships and processes; investigate complaints and guarantee highest levels of customer service\nUnderstand client objectives, challenges and needs through clear communication with both the corporate team and regional clients\nFoster a positive team environment\nEnsure confidentiality of internal and external data\nPerform ad-hoc projects and other duties as assigned\nYou Should Have:\nProfessional Skills\nThese are the professional skills we would expect from an individual fully established in this role.\nCustomer Service - Advanced\nVerbal Communication - Advanced\nWritten Communication - Proficient\nTeamwork - Advanced\nRelationships - Proficient\nNegotiation - Proficient\nOrganizational Awareness - Proficient\nLearning Agility - Advanced\nAnalysis - Advanced\nProblem Solving - Advanced\nProcess Orientation - Advanced\nPrioritization- Advanced\nRole Specific Skills\nAbility to dissect full projects into individual components so as to ensure prioritization and timely completion\nComputer Skills: Intermediate proficiencies in: Microsoft Word, Excel, PowerPoint, Outlook preferred, ONE Project Management Tool, and PMWEB\nMinimum Qualifications\nBachelor’s Degree or higher in a relevant area of study or relevant experience\n2+ years of project coordination/management experience preferably in commercial retail branches of banks or retail stores\nExperience and knowledge of Commercial Construction estimating, means and methods, accounting, project administration, and a thorough understanding of industry practices.","description_format":"text","description_chars":2891,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Property Management","PropTech","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-09-16T21:26:21Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 8","filings_12m":6,"filings_prev_12m":11,"green_card_filings_12m":8,"median_offered_wage_usd":127500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.187,"p_room":0.28,"age_days":127,"expected_fill_days":36,"reasons":["conf:0","stale_co","win:tail","crowd:junior,brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/lessen-special-projects-coordinator","json_url":"https://alion.io/job/lessen-special-projects-coordinator.json","meta":{"generated_at":"2026-10-17T13:30:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":18207,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":19070},"rest":"https://alion.io/mcp/rest/get_company?id=19070"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flessen-special-projects-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flessen-special-projects-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flessen-special-projects-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lessen-special-projects-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flessen-special-projects-coordinator"}]}