{"id":2284213,"url":"https://alion.io/job/levisonics-administrative-office-assistant-levisonics-inc","title":"Administrative Office Assistant - Levisonics Inc","company":{"id":4392201,"name":"Levisonics","domain":"levisonics.com","url":"https://alion.io/company/levisonics","size_band":"1-10","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"JazzHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fishers, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":64000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-11T12:56:26Z","employer_posted_date":"2026-10-11","last_verified_at":"2026-10-23T10:49:12Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks.\nThis role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement.\nResponsibilities:\nManage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.\nProvide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.\nServe as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.\nAssist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.\nCoordinate office events and activities, including team meetings, training sessions, and social gatherings.\nOversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.\nHandle confidential information with discretion and professionalism.\nWork closely with the CEO and other senior executives to support their needs and priorities.\nAssist with basic accounting tasks, such as processing invoices and expense reports.\nMaintain office cleanliness and organization.\nAssist with special projects and other duties as assigned.\nRequirements:\nDegree in business administration, management, or a related field preferred.\n1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred\nStrong organizational, communication, interpersonal and time-management skills required\nProven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements\nAbility to maintain confidentiality and exercise discretion\nPositive, high-energy attitude\nResourcefulness, creativity, and problem-solving skill set\nFamiliarity with office equipment (i.e. printers, fax machines, projectors)\nProficiency in Microsoft Office and other basic software applications \nExperience with using QuickBooks or other accounting software preferred.\nAbility to work in Indiana or willingness to relocate (no relocation assistance offered)\nDemonstrate ability to adapt to a dynamic work environment and learn new software as needed.\nAbout Levisonics:\nLevisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays.\nBy joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients.\nLevisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account.\nEmployees can also take advantage of flexible and hybrid 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