{"id":1157305,"url":"https://alion.io/job/lightfield-executive-assistant","title":"Executive Assistant","company":{"id":8339,"name":"Lightfield","domain":"lightfield.com","url":"https://alion.io/company/lightfield","size_band":null,"is_staffing_agency":false,"is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":140000,"max":170000,"currency":"USD","period":"year","gross":null,"usd_annual":170000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Llama","optional":false},{"name":"Slack","optional":false},{"name":"World Models","optional":false}],"status":"live","first_seen_at":"2026-09-23T20:53:50Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T16:48:15Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About Lightfield\nLightfield is reimagining CRM as a world model of a business. By learning from emails, meetings, and customer conversations, we’re building a living understanding of how a company works-so AI can help teams anticipate what comes next, make better decisions, and take action.\nMore than 5,000 companies have used the product since its November launch. We’ve raised more than $70M from Andreessen Horowitz, Coatue, Maverick Ventures, and Greylock to attack the biggest software category in the world. We previously built Tome, which reached more than 25 million users, and our team brings experience from Llama, Instagram, Google, and Salesforce.\nAbout the role\nWe’re a 45-person company, and we’re looking for an exceptional Executive Assistant to support three members of our leadership team and help make the company run exceptionally well.\nThis is a role with broad range and responsibility. You’ll manage executive calendars and priorities, coordinate recruiting, plan events and offsites, keep the office running smoothly, and take on operational problems as they arise.\nThe right person will become a deeply trusted partner to the leaders they support and an important part of how Lightfield operates. You’ll have significant trust, autonomy, and visibility across Lightfield, with the opportunity to shape how the company operates as we grow.\nWhat you’ll do\nHelp leaders operate at their best. Manage complex calendars, priorities, travel, and logistics. Learn how each person works, anticipate scheduling conflicts, protect important time, and make thoughtful decisions about what should move.\n\nTake ambiguous problems from start to finish. You’ll often start with incomplete context and a desired outcome rather than detailed instructions. Find the context you need, make good decisions, and close the loop.\n\nDeliver an exceptional candidate experience. Coordinate interview loops across candidates, interviewers, recruiters, and hiring managers. Keep the process fast, thoughtful, and organized.\n\nPlan and run events. Own company offsites, team dinners, trade shows, conferences, and community events, from venues and vendors to travel, budgets, and execution.\n\nKeep the office running smoothly. Own meals, supplies, deliveries, vendors, and the details involved in running a great workplace.\n\nHandle the operational details. Manage travel, expenses, contracts, signatures, vendor onboarding, and other administrative work with speed and precision.\n\nMake the role better over time. Improve how the work gets done. Build systems, automate repetitive tasks, introduce better tools, and create processes that scale as Lightfield grows.\n\nWho you are\nAn exceptional operator. You’re highly organized and reliable. People trust that when you own something, it will happen.\n\nResourceful and self-directed. You’re comfortable figuring out what to do when the path isn’t obvious and exercising judgment without waiting for detailed instructions.\n\nLow ego and high ownership. At Lightfield, everyone pitches in and no task or detail is too small when it helps the team succeed. You’re equally comfortable with high-stakes executive work and the practical details that keep the company running.\n\nA strong written communicator. You’ll draft on behalf of executives and communicate with candidates, investors, board members, vendors, and teammates. You adapt your voice, tone, and level of detail to the audience and the stakes.\n\nStrong interpersonal judgment. You’re warm, perceptive, and professional, and know how to communicate effectively with different people and in different situations.\n\nAI-forward. You actively use AI and automation to work better, from automating workflows to synthesizing information and eliminating repetitive work.\n\nExperienced. You have 4+ years supporting VP- or C-level leaders, ideally in a fast-growing company where you had meaningful autonomy and broad responsibility.\n\nFluent in modern workplace tools. You’re comfortable with Google Workspace, Slack, Notion, DocuSign, calendaring tools, and similar tools.\n\nBenefits & Perks\nCompetitive salary\n\nMeaningful early equity\n\nHealth insurance (medical, dental, vision)\n\n3 weeks of PTO\n\n11 paid company holidays + we enjoy a winter holiday break\n\n3 months of paid family leave\n\nWednesdays work from home\n\nRegular team dinners, events, offsites, and retreats\n\n401k plan\n\nOther perks include: commuter and lunch stipend","description_format":"text","description_chars":4412,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Equity","Health insurance","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-23T22:09:07Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":20,"reasons":["conf:3","win:early"],"computed_at":"2026-09-24T05:45:00Z"},"pay":{"stated_usd_annual":170000,"is_top_pay":true},"html_url":"https://alion.io/job/lightfield-executive-assistant","json_url":"https://alion.io/job/lightfield-executive-assistant.json","meta":{"generated_at":"2026-09-24T17:11:22Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}