{"id":1130938,"url":"https://alion.io/job/lighthouseai-office-assistant","title":"Office Assistant","company":{"id":679114,"name":"LighthouseAI","domain":"lighthouseai.com","url":"https://alion.io/company/lighthouseai-2","size_band":"51-200","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Rippling","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":24,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-09-22T20:18:59Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-09-23T14:02:45Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About LighthouseAI\nLighthouseAI provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies. The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance. LighthouseAI creates a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions.\nThis is a full-time in office position in Narberth/Penn Valley, PA.\nWorking Hours: Monday-Friday 8am - 4:30pm\nEssential Duties and Responsibilities:\n\nOffice Assistant\nDocument Management\nOrganize and maintain physical and digital files, ensuring accurate and efficient record-keeping.\nShred confidential and outdated documents in compliance with company policies.\nFile and retrieve documents as needed.\nProcess incoming mail for project managers, including opening, scanning, and uploading documents.\nConvert files to different formats as needed (Adobe PDF, etc.).\nMaintain and update the client database (Lighthouse - Document Repository).\n\nMailroom and Office Support\nServe as a backup for the mailroom, handling tasks in the absence of designated staff and assisting with mail related requests.\nPrepare and coordinate mail drops and deliveries through UPS, USPS, and FedEx.\nReceive and distribute incoming packages and correspondence efficiently.\nAssist with conference-related shipments and other special projects as assigned.\n\nGeneral Office Tasks\nPerform light housekeeping duties, such as breaking down and disposing of boxes to maintain a clean and organized workspace.\nLift and move items up to 40 lbs as required for shipments, office organization, and supplies management.\nSupport various administrative functions as needed based on business requirements.\nResponsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or it’s clients.\n\nAdministrative Duties:\nTake on additional responsibilities and tasks as determined by the evolving needs of the company and its customers.\nSupport front office and office manager duties as needed\nDemonstrate flexibility and a proactive approach to meeting dynamic organizational goals.\n\nQualifications:\n2+ years of office administration or document management experience.\nPrevious experience in a law firm is preferred but not required.\nProficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.\nStrong organizational skills with attention to detail and accuracy.\nEffective written and verbal communication skills; ability to handle confidential information professionally.\nFlexible, proactive, and able to manage multiple priorities in a fast-paced environment.\nAbility to lift up to 40 lbs and perform light housekeeping/office support tasks.\nCompenstion: $24/hour\nBenefits:\nHealth, Dental, Vision Insurance\nSTD, LTD, Life Insurance\n401(k)\n10 Paid Holidays\n3 weeks PTO annually","description_format":"text","description_chars":3078,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Transportation & Logistics","Pharmaceuticals"],"lifecycle":[{"event":"open","at":"2026-09-23T02:41:55Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":43,"reasons":["conf:3","win:early"],"computed_at":"2026-09-23T05:45:00Z"},"pay":{"stated_usd_annual":48000,"is_top_pay":false},"html_url":"https://alion.io/job/lighthouseai-office-assistant","json_url":"https://alion.io/job/lighthouseai-office-assistant.json","meta":{"generated_at":"2026-09-23T20:06:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}