{"id":513694,"url":"https://alion.io/job/lightspeed-systems-administrative-assistant","title":"Administrative Assistant","company":{"id":58659,"name":"Lightspeed Systems","domain":"lightspeedsystems.com","url":"https://alion.io/company/lightspeed-systems","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":100,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Basildon, United Kingdom","United Kingdom"],"countries":["GB"],"hiring_countries":["US","GB"],"hiring_countries_total":2,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":47000,"period":"year","method":"role_seniority_country_cell","sample_n":23},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-06-15T20:43:12Z","employer_posted_date":"2026-07-13","last_verified_at":"2026-11-03T08:05:21Z","board_verified":true,"closed_at":null,"days_open":140,"trust":{"level":"ok","repost_count":0,"flags":[],"days_open":140},"description":"At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology.\nWe're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.\nAs an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.\nThis role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK.\nAbout The Role\nCoordinate meetings, appointments, and team calendars.\nSchedule internal and external calls and distribute meeting invitations.\nPrepare meeting agendas, notes, and follow-up action items when needed.\nSupport travel arrangements, including bookings and itineraries.\nAssist with planning team meetings, training sessions, and company events.\nProcess expenses and assist with administrative reporting.\nSupport onboarding and administrative activities for new employees.\nAssist with special projects and administrative tasks as assigned.\nAbout You\n1-3 years of experience in an administrative, office support, coordinator, or customer service role.\nStrong organizational skills with excellent attention to detail.\nAbility to manage multiple tasks and priorities effectively.\nStrong written and verbal communication skills.\nProficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).\nComfortable learning new systems and tools.\nAbility to handle confidential information appropriately.\nFamiliarity with expense management systems.\nKnowledge of Google Workspace.\nThis is a remote position open to candidates residing in the United Kingdom.\nABOUT US \nWith more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. \nWe love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing-at work and beyond. Offerings vary by country.\nABOUT OUR ATX HQ \nIf your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done - and a whole lot more. \n15,000 sq. ft. of open work area, offices, and huddle rooms \nSnacks galore and a private chef serving up lunch Tuesday through Thursday every week \nA state-of-the-art fitness center (with outfitted locker rooms)\nPhysical therapist onsite regularly \nIndoor and outdoor casual collaboration spots \nPet-friendly office environment \nA golf simulator, go-carts, shuffleboard, corn hole, and MORE fun \nAll within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) \nLightspeed Systems is an equal opportunity employer. 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