Project Manager

Overview:

The Project Manager is an organized, detail-oriented professional who enjoys bringing structure to projects and helping teams deliver exceptional work. This role supports the successful planning, coordination, and execution of marketing and development projects by keeping timelines on track, facilitating communication, and ensuring team members have the information they need to succeed.

The Project Manager works closely with internal teams to coordinate project activities, monitor deadlines, communicate updates, and identify potential risks before they become issues. This position is ideal for someone beginning their project management career who enjoys solving problems, learning new systems, and working in a fast-paced agency environment.

This is a hybrid role. Candidates who are further than a 2 hour radius from Pittsburg, Kansas are less likely to be considered.

Who We Want

• An exceptional organizer who naturally creates structure and keeps projects moving.
• A dependable communicator who follows through on commitments and keeps others informed.
• A collaborative teammate who enjoys helping others succeed.
• A proactive learner who seeks opportunities to grow and improve every day and is willing to continuously learn and adapt as AI shapes the role..
• A problem solver who anticipates challenges before they become larger issues.
• A detail-oriented professional who takes pride in delivering high-quality work.
• Someone who thrives in a fast-paced agency environment and enjoys managing multiple priorities.

Responsibilities

• Support the planning, coordination, and execution of multiple marketing and development projects simultaneously.
• Develop project plans, timelines, task assignments, and schedules under the guidance of senior project managers or supervisor.
• Utilize project management software, including Teamwork, to organize projects, assign tasks, monitor progress, and maintain project documentation.
• Communicate project timelines, deliverables, expectations, and next steps clearly to internal team members.
• Facilitate communication between departments to ensure projects move efficiently through each phase of production.
• Prepare project updates, meeting notes, status reports, and documentation for internal stakeholders.
• Track deadlines and proactively remind team members of upcoming deliverables.
• Escalate project risks, blockers, resource constraints, or scope changes to senior team members in a timely manner.
• Monitor project hours, budgets, and resource allocation
• Builds rate cards and resource plans using margin and cost, flag over-service, and compare estimates versus actuals
• Assist in identifying project risks and developing basic contingency plans when needed.
• Maintain accurate project documentation and ensure decisions, ownership, and action items are clearly recorded.
• Build collaborative working relationships with designers, developers, marketers, strategists, AI agents, and account managers.
• Continuously improve project management knowledge through training, coaching, feedback, and hands-on experience.

Communication & Collaboration

• Communicates project updates clearly and professionally with internal teams.
• Keeps stakeholders informed of deadlines, deliverables, and project expectations.
• Responds promptly to questions and requests while escalating concerns appropriately.
• Adjusts communication style based on technical and non-technical audiences.
• Builds positive working relationships that support collaboration across departments.

Project & Time Management

• Understands fundamental project management processes and workflows.
• Utilizes project management tools to organize work and monitor project progress.
• Assists in building project plans, timelines, and task assignments.
• Tracks deadlines and helps ensure project milestones are achieved.
• Adapts project plans under supervision when priorities or scope change.

Team Coordination & Leadership

• Facilitates communication among project team members.
• Helps coordinate work across departments to keep projects moving forward.
• Documents meeting outcomes, action items, and project ownership.
• Supports collaboration by ensuring everyone understands priorities and expectations.
• Seeks guidance appropriately when complex situations arise.

Risk & Resource Management

• Recognizes potential project risks before they impact delivery.
• Monitors project resources, hours, and budgets under supervision.
• Communicates delays, risks, or resource conflicts promptly.
• Assists in developing contingency plans for project challenges.
• Learns risk assessment and mitigation through practical project experience.

Continuous Learning & Adaptability

• Demonstrates curiosity and a desire to continuously improve project management skills.
• Adapts to new processes and best practices with AI tools and AI agents
• Seeks and applies feedback to improve organization, communication, and execution.
• Adapts effectively to changing priorities and client needs.
• Participates in ongoing professional development opportunities.
• Embraces new tools, systems, and agency processes with a positive attitude.

Qualifications

• 1-2 years of professional experience in project coordination, marketing, client services, operations, or a related field. Agency experience is a plus.
• Bachelor's degree in Marketing, Business, Communications, Project Management, or a related field preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Comfortable learning and working within project management software such as Teamwork, Asana, Monday.com, or similar platforms.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong problem-solving skills and willingness to ask questions when clarification is needed.
• Comfortable working in a collaborative, fast-paced environment.
• Proficiency with Google Workspace and Microsoft Office applications.

What We Offer

In addition to Medical, Dental, and Life Insurance, LimeLight offers:

• A work environment that works best for you, whether that's fully remote, in our office, or hybrid.
• Flexible, self-managed vacation.
• Flexible schedule with the option for half-day Fridays.
• 10 company-paid holidays.
• A strengths-based and performance-oriented culture.
• Extended holiday break between Christmas Eve and New Year's Day.
• Remote work stipend.
• Leaders who support, position, empower, and engage you.
• Ongoing learning and development opportunities.
• Weekly group learning opportunities with diverse team members.
• Team retreat.
• Company Christmas party.
• Paid maternity and paternity leave.
• Employee and client referral bonuses.
• Dedicated time for health and wellness, including group workouts and wellness bonus.
• Beautiful new office located in downtown Pittsburg.
• Competitive salary with benefits.
• Simple IRA match up to 3%, as well as periodic financial wellness and planning sessions throughout the year.

Physical Demands

• Ability to sit for extended periods of time.
• Ability to read computer screens, written documents, and email.

Work Environment

• Professional, deadline-driven agency environment.
• Frequent collaboration with cross-functional teams.
• Professional written and verbal communication with internal stakeholders.
• Hybrid collaboration through project management and communication platforms.

Additional Duties

• Additional duties and responsibilities may be assigned at any time.

This job description does not state or imply that these are the only responsibilities performed by the employee. Employees are expected to perform other job-related duties as assigned by their supervisor.

Job Classification

Exempt, Full-Time

Work Schedule

Monday through Friday, 8:00 a.m. - 5:00 p.m.