{"id":4127576,"url":"https://alion.io/job/limitlessli-commercial-property-assistant","title":"Commercial Property Assistant","company":{"id":3856826,"name":"Limitlessli","domain":"limitlessli.com","url":"https://alion.io/company/limitlessli","size_band":"201-500","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":{"grade":"B","score":75,"open_postings":7,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Charlotte, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":60000,"max":70000,"currency":"USD","period":"year","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-25T19:29:52Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-11-12T01:43:48Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"Commercial Property Assistant\nLocation: Charlotte, NC (100% Onsite)\nPosition Type: Direct Placement (Full-Time)\nSalary Range: $60,000 - $70,000 / year + $2,500 - $3,000 annual discretionary bonus\nBenefits: Comprehensive benefits package, 3 weeks PTO\nPosition Overview\nWe are seeking a personable, organized, and proactive Commercial Property Assistant to provide comprehensive administrative and operational support to our Property Management team. In this newly created role, you will assist with the day-to-day management of a diverse commercial portfolio, including retail, office, medical office, and mixed-use properties.\nThis position offers a clear career path with significant growth potential for candidates seeking to advance to Assistant Property Manager (APM) and Property Manager roles over time.\nKey Responsibilities\nTenant & Client Relations\nPrepare and process tenant correspondence, notices, reports, and property owner communications.\nCoordinate seamless tenant move-ins, move-outs, and daily maintenance service requests.\nDevelop and maintain strong, professional relationships with tenants, vendors, property owners, and internal teams.\nLease & Document Administration\nMaintain organized electronic files for leases, service contracts, amendments, and certificates of insurance.\nTrack and manage Certificates of Insurance (COI) to ensure full compliance across all properties.\nMaintain detailed operational logs, including Tenant Gross Sales, HVAC Maintenance Agreements, and lease tracking files.\nVendor & Maintenance Coordination\nObtain and evaluate vendor proposals, assisting with contract administration and service verification.\nCreate and assign work orders in the property management system, following up to ensure timely completion.\nSchedule preventive maintenance and maintain annual testing logs for roof, sprinkler, fire panel, backflow, and fire extinguisher compliance.\nFinancial & Administrative Support\nAssist with tenant mailings, including Welcome Letters, annual reconciliation packages, and TICAM letters.\nSupport collections processes and the management of aged receivables.\nManage updates to building access control systems and record tenant address changes.\nProperty Operations & Inspections\nParticipate in routine property inspections and generate detailed follow-up reports.\nMonitor overall property conditions and coordinate necessary repairs with external vendors.\nSupport Property Managers in achieving key operational goals and maintaining high property standards.\nQualifications & Requirements\nRequired:\n Experience: 1+ years of property management experience (Commercial experience strongly preferred; residential property management experience will be considered).\n Technical Skills: Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook), with advanced Excel skills preferred.\nCore Competencies: Exceptional organizational, communication, and multi-tasking abilities with high attention to detail.\nSoft Skills: Professional demeanor, customer service orientation, and a strong drive to learn and take initiative.\nMobility: Valid driver’s license and reliable transportation for travel between local properties.\nPreferred:\nHands-on experience with commercial real estate property management software (Yardi, MRI, AppFolio, or similar).\nFamiliarity with AI efficiency platforms (e.g., ChatGPT, Claude, or similar productivity tools).\nBasic understanding of building operating systems and commercial property maintenance.\nPhysical Requirements & Work Environment\n Work Location: 100% in-office position located in the South End area.\nStandard office hours with occasional weekend or after-hours support required for operational needs.\nAbility to lift and carry files or property supplies up to 25 lbs.\nAbility to travel locally between properties in varying weather conditions.","description_format":"text","description_chars":3840,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Virtual Assistant Services","Healthcare Staffing"],"lifecycle":[{"event":"open","at":"2026-11-12T01:43:48Z"}],"visa":[],"liveness":{"score":30,"band":"fade","label":"Fading","p_open":1,"p_active":0.688,"p_room":0.44,"age_days":47,"expected_fill_days":34,"reasons":["conf:1","win:tail","crowd:junior"],"computed_at":"2026-11-12T03:28:58Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":false},"html_url":"https://alion.io/job/limitlessli-commercial-property-assistant","json_url":"https://alion.io/job/limitlessli-commercial-property-assistant.json","meta":{"generated_at":"2026-11-12T03:28:58Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7572,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3856826},"rest":"https://alion.io/mcp/rest/get_company?id=3856826"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flimitlessli-commercial-property-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flimitlessli-commercial-property-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flimitlessli-commercial-property-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/limitlessli-commercial-property-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flimitlessli-commercial-property-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4127576}},{"tool":"search_jobs","arguments":{"company":"limitlessli.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4127576},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); 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