{"id":3774462,"url":"https://alion.io/job/lincoln-machinery-administrative-assistant","title":"Administrative Assistant","company":{"id":258430,"name":"Lincoln Machinery","domain":"lincoln.com.sg","url":"https://alion.io/company/lincoln-2","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["El Segundo, United States","Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T17:39:45Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-14T18:19:49Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"The Administrative Assistant position reports directly to the CAS Advisory & Transactions Operations Lead and will provide day-to-day management of key processes, including operational support, invoicing, and administrative oversight of the CAS team.\nThe Administrative Assistant is an instrumental part of CAS and is a major contributor in coordination and support of brokerage operations. We are looking for a professional ready to make a career move within commercial real estate. As an Administrative Assistant, this person will be supporting invoicing and operational duties with a high level of business insight and strong EQ, becoming a driving force of the team’s success.\nEssential Duties and Responsibilities\nManage the deal close-out process, including generating invoices, following up on payments and liaising with the accounting team\nHelp oversee the team’s transactions, tracking critical dates and regularly updating clients and colleagues\nMaintain company databases to track prospects and business opportunities as well as internal revenue forecast\nOrganize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.)\nCommunicate with internal and external contacts at all levels in a confident, professional manner to maintain effective relationships. Direct questions/requests to other staff, as appropriate.\nInteract effectively with colleagues at all levels in the business to strengthen team culture, continuously improve the work environment, and identify and resolve issues.\nPerform additional duties and oversee special projects as assigned, including acting as a project manager and using influence to elicit results from others.\nQualifications\n4-year degree preferred, At least 1-2+ years of administrative experience in a professional environment may be accepted in place of a degree\nCommercial real estate experience is an asset\nAdvanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint)\nSuperior organizational skills and scrupulous attention to detail\nBusiness maturity and demonstrated potential to influence at all levels\nSound judgement, strong situational leadership, and strategic, enterprise-focused thinking\nStrong written and verbal communication skills\nThis position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.\nPay Range\n$65,000—$75,000 USD\nAbout Lincoln Property Company\nLincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.\nAll job offers are contingent on completion of a background check and proof of eligibility to work in the United States.\nBy submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.\nLincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.","description_format":"text","description_chars":4301,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Commercial Real Estate","Industrial Machinery"],"lifecycle":[{"event":"open","at":"2026-11-04T22:43:31Z"}],"visa":[],"liveness":{"score":85,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.849,"p_room":1,"age_days":9,"expected_fill_days":40,"reasons":["conf:1","win:early","comp:junior"],"computed_at":"2026-11-14T05:58:10Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/lincoln-machinery-administrative-assistant","json_url":"https://alion.io/job/lincoln-machinery-administrative-assistant.json","meta":{"generated_at":"2026-11-14T23:13:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30959,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":258430},"rest":"https://alion.io/mcp/rest/get_company?id=258430"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flincoln-machinery-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flincoln-machinery-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flincoln-machinery-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lincoln-machinery-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flincoln-machinery-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3774462}},{"tool":"search_jobs","arguments":{"company":"lincoln.com.sg","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3774462},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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