Accounts Payable Administrator (Maternity Cover- Fixed Term Contract)
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Position Purpose
Responsible forvetting, processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.
Key Responsibilities
Manage all shared accounts payable mailboxes
Manage approval workflow in VIM - Vendor Invoice Management
Post NPO and PO invoices as needed
Process 3rd party account payable invoices
Prepare and administrate regular payment runs (SAP to CITIdirect and RMB)
Post & reconcile all payments processed (SAP to CITIdirect and RMB)
Prepare monthly vendor age analysis
Prepare & reconcile the vendors’ aging to vendor statements as required
Prepare, Reconcile and Business Expense Claims & Company Credit Card Expenses
Verify discrepancies on vendor, Business Expense Claims & Credit Card reconciliations and resolve reconciling items
Assist the Corporate Finance team with any ad-hoc tasks that may arise
Provide supporting documentation and GL downloads for auditing purposes
Review new vendor & employee SAP take-on forms with correct authorization sign-offs
Create new vendor accounts on INFORMATICA and file vendor application formsand supporting documentation
Amend master data on INFORMATICA and file vendor supporting documentation
Knowledge, Skills & Experience
Excellent interpersonal and communication skills
Proactive attitude
Methodical and structured approach to tasks
Able to set priorities and clear targets
Able to grow with the level of responsibilities and with the size and structure of thebusiness
Minimum of 2 years accounts payable or general accounting experience
Proficiency in English and in MS Office
Grade 12 / Standard 10
Diploma / Certificate / Course in Accounts Payable or Finance advantageous
Previous experience gained within International FMCG environment advantageous
Strong MS (Outlook, Excel, Word) skills
SAP experience considered to be a distinctive advantage
An understanding of basic double entry accountancy is advantageous