{"id":3156551,"url":"https://alion.io/job/linklaters-office-operations-manager","title":"Office Operations Manager","company":{"id":40317,"name":"Linklaters","domain":"linklaters.com","url":"https://alion.io/company/linklaters","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":25,"ghost_share":0,"stale_share":0.96,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Management","role_family":"Management","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":91000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2874},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-22T00:00:00Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-24T00:51:19Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"For Linklaters Warsaw, we are currently recruiting for the Office Operations Manager role.\nAbout the Team\nJoin our local Operations team responsible for office and facilities management, workplace experience, supplier oversight, ESG, CSR and employee engagement initiatives. Collaborating with senior stakeholders in Warsaw, the Head of Operations Europe and wider Linklaters teams, the team supports strategic planning, service delivery, office projects and continuous improvement across the Warsaw office.\nYou will be responsible for:\nStrategic office and facilities management\nLead strategic planning of office space in Warsaw, working closely with senior stakeholders to understand current and future business needs.\nDesign, plan and oversee new office space set-up, including layout, workplace standards, operational readiness and employee change management.\nProvide expert recommendations on workplace strategy and office developments to the LGS Warsaw Core Management Team and other senior stakeholders.\nMonitor office space and facilities to ensure they remain safe, compliant, efficient and aligned with evolving business requirements.\nWorkplace experience and office environment\nEnsure excellent coordination of reception services and help create a welcoming, professional environment for employees and visitors.\nContribute to the design and continuous improvement of the Warsaw office, with a focus on ergonomics, functionality, employee experience and future growth.\nBring fresh ideas and market insight on modern workplace solutions and technologies that support collaboration, hybrid working and expansion.\nUse employee feedback and data to identify improvements, optimise costs and enhance comfort, wellbeing and productivity.\nSupplier and cost management\nTake ownership of selected facilities- and operations-related suppliers and contracts, from sourcing and selection through to performance management and exit where needed.\nEmbed firmwide responsible supplier management principles and environmental, social and governance considerations in supplier selection and ongoing evaluation.\nOptimise supplier performance, service quality and spend to ensure value for money and alignment with firm standards.\nEnsure office supplies and key workplace services are available and managed in a cost-effective way.\nPeople leadership\nLead and support team members by setting clear objectives, defining priorities and fostering a high-performing, service-oriented culture.\nManage, coach and develop junior team member(s), providing regular feedback and encouraging growth and development.\nAllocate team resources effectively to respond to changing business needs and service expectations.\nRole model collaborative behaviours and build strong relationships with stakeholders in Warsaw and across the wider Linklaters network.\nOperational support\nAct as backup for the LGS Warsaw Office Assistant during absences, ensuring continuity of office administration, reception services and personal assistant support for the Head of LGS Transformation & Service Delivery and other key managers as required.\nApply if you:\nHave 3-5 years of experience in a similar role within an international, matrix organisation.\nHave people leadership experience, including setting goals, managing performance and coaching or developing team members.\nHave delivered office set-ups or major refurbishments, including coordination, stakeholder management and change management.\nBuild strong relationships with senior stakeholders and influence effectively across functions.\nCan manage multiple projects and priorities in a fast-paced environment, with strong organisational skills and close attention to detail.\nTake a proactive, solution-oriented approach, work independently and drive continuous improvement with a strong sense of ownership.\nBring a positive, professional mindset and a strong service focus.\nCommunicate fluently in English and Polish, both spoken and written.\nUse Microsoft Office tools confidently, including Excel.\nHave experience in supplier and contract management, and in events delivery.\nUnderstand ESG principles and have experience supporting related initiatives.\nHave an understanding of ISO standards and related certification processes.\nBenefits\nJoining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:\nPrivate medical care\nFree in-house fitness centre\nLife insurance\nWorldwide travel insurance for business and non-business travel\nBenefit Multisport club card or subsidised travel card\nWide range of training opportunities\nAbout Linklaters\nLinklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.\nWe look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.\nOurs is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.\nWe respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.\nWe recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.\nWhat sets us apart\nAt Linklaters\nWe offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business\nWe belong to a firm that embodies its corporate social, environment and governance responsibility commitments\nWe celebrate diversity, equity and inclusion so our people can bring themselves to work\nWe advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to\nWe invest in custom-fit career paths for our people in line with their talents and aspirations\nWe provide agile working solutions to meet the changing needs of our people and our business\nWe are committed to people first relationships based on mutual trust, respect and appreciation\nWe support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed\nWe invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others\nTechnical Skills:\nAdministrative Systems Management, Business Continuity Planning (BCP), Contract Management, Facility Management, Guest Service, Inventory Management, KPI Analytics, KPI Design, Process Design, Process Improvements, Project Management, Security ManagementThis list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.","description_format":"text","description_chars":7329,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Polish","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity","Hybrid work","Life insurance"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-23T14:43:42Z"}],"visa":[],"liveness":{"score":57,"band":"ok","label":"Likely open","p_open":0.9,"p_active":0.632,"p_room":1,"age_days":4,"expected_fill_days":38,"reasons":["conf:53","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/linklaters-office-operations-manager","json_url":"https://alion.io/job/linklaters-office-operations-manager.json","meta":{"generated_at":"2026-10-26T11:08:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14969,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":40317},"rest":"https://alion.io/mcp/rest/get_company?id=40317"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flinklaters-office-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flinklaters-office-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flinklaters-office-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/linklaters-office-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flinklaters-office-operations-manager"}]}