{"id":3409579,"url":"https://alion.io/job/lockrose-office-manager-personal-assistant","title":"Office Manager & Personal Assistant","company":{"id":1842592,"name":"Lockrose","domain":"lockrose.com","url":"https://alion.io/company/lockrose","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Holborn, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":35000,"max":45000,"currency":"GBP","period":"year","gross":null,"usd_annual":59890},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T17:21:12Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-05T00:11:14Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"The Office Manager & Personal Assistant will play a key role in supporting the day-to-day operations and continued growth of LOCKROSE Limited.\nThe role combines responsibility for office management, compliance coordination, administrative processes and HR support with providing high-quality personal and executive assistance to the Managing Directors.\nThe successful candidate will ensure the business operates efficiently, company records and compliance documentation are maintained accurately, and administrative processes are managed effectively. They will also provide proactive support to the Managing Directors, helping them manage their priorities, organise their schedules and focus on the strategic development of the business.\nAs a growing professional services consultancy operating within regulated infrastructure sectors, LOCKROSE requires a highly organised, discreet and proactive individual who can take ownership of administrative responsibilities, anticipate requirements and continuously improve internal processes.\nKey Responsibilities\nOffice and Business Management\nManage the day-to-day administrative operation of LOCKROSE Limited, ensuring the business runs efficiently and professionally.\nMaintain company records, electronic filing systems, document control processes and internal registers.\nCoordinate meetings, appointments, diaries, travel arrangements and internal company events.\nManage office supplies, equipment, facilities and relationships with external service providers.\nAct as a central point of contact for general administrative enquiries from employees, clients and suppliers.\nSupport employee onboarding and offboarding, including the coordination of documentation, IT access, equipment and internal processes.\nMaintain company policies, procedures, templates and administrative guidance.\nCoordinate with external service providers, including IT support, accountants, insurance brokers, HR advisers and other professional advisers.\nSupport the preparation of management reports, presentations, business documents and internal communications.\nIdentify opportunities to improve administrative processes, implement efficiencies and support the continued development of company systems.\nMaintain effective filing and record-keeping systems, ensuring documents can be retrieved quickly when required.\nSupport business continuity arrangements and maintain relevant emergency contact information.\nCompliance and Quality Management\nCoordinate the maintenance of the company's compliance framework, ensuring relevant records, evidence and documentation remain accurate and up to date.\nMaintain compliance registers covering training, qualifications, accreditations, insurance, company policies and other applicable requirements.\nMonitor renewal dates, certification expiry dates and outstanding compliance actions, escalating issues to the Managing Directors where necessary.\nCoordinate internal audits, external assessments and certification activities.\nSupport the implementation and ongoing maintenance of company management systems, including relevant quality, environmental, health and safety processes.\nMaintain ISO-related documentation and coordinate audit preparation, corrective actions and supporting evidence.\nMaintain employee training records, qualification records, induction documentation and relevant competency information.\nCoordinate the collection and submission of compliance documentation required by clients, suppliers, procurement platforms and framework providers.\nSupport the preparation of Pre-Qualification Questionnaires (PQQs), Selection Questionnaires (SQs), tender submissions and supplier assurance documentation.\nMonitor compliance with internal policies and procedures, bringing potential gaps or overdue actions to the attention of the appropriate manager.\nEnsure confidential company and employee information is stored and handled appropriately, in line with applicable data protection requirements.\nMaintain records of relevant policies, procedures and employee acknowledgements.\nCoordinate the completion of compliance actions with internal teams and external providers.\nPersonal Assistant to the Managing Directors\nProvide comprehensive administrative and personal assistance to the Managing Directors, supporting their day-to-day activities and business priorities.\nManage diaries, appointments and meeting schedules, ensuring time is allocated effectively and potential conflicts are identified in advance.\nArrange internal and external meetings, including preparing agendas, coordinating attendees and distributing relevant documentation.\nPrepare meeting minutes, record decisions and maintain action logs, following up on outstanding actions where appropriate.\nCoordinate business travel arrangements, including transport, accommodation, itineraries and associated documentation.\nManage incoming correspondence, emails and telephone enquiries, prioritising matters and responding or escalating as appropriate.\nDraft, proofread and format correspondence, reports, presentations, letters and other business documents.\nPrepare briefing notes and collate information required for meetings, client engagements and management decisions.\nHandle confidential business information, sensitive correspondence and commercially sensitive documentation with discretion.\nOrganise reminders for key deadlines, meetings, renewals, submissions and other important business commitments.\nAssist with the preparation and coordination of board meetings, management meetings and company planning sessions.\nSupport the organisation of company events, client meetings, team activities and employee engagement initiatives.\nMaintain effective communication between the Managing Directors, employees and external stakeholders.\nUndertake ad hoc administrative tasks and projects on behalf of the Managing Directors.\nAnticipate the needs of the Managing Directors, identify potential issues and take appropriate action to ensure activities progress efficiently.\nSupport the coordination of personal administrative commitments where agreed as part of the role.\nHR and Employee Administration\nMaintain accurate employee records, ensuring appropriate documentation is retained securely.\nCoordinate recruitment administration, including interview scheduling, candidate communications and pre-employment documentation.\nSupport employee onboarding, including the coordination of starter documentation, policy acknowledgements, inductions and training arrangements.\nMaintain records of annual leave, sickness absence, training and other relevant employee administration.\nCoordinate employee training and professional development activities, including relevant project management qualifications and professional memberships.\nSupport the administration of employee benefits and company initiatives.\nAssist with the preparation and maintenance of HR policies and procedures.\nCoordinate employee documentation relating to contractual changes, probation reviews and leavers.\nLiaise with external HR advisers where required and escalate employee matters to the Managing Directors.\nMaintain appropriate confidentiality when handling employee information and sensitive HR matters.\nFinancial and Commercial Administration\nSupport the finance function by coordinating the collection and submission of timesheets, expenses and other relevant documentation.\nLiaise with the company's accountants and finance support providers to ensure information is supplied accurately and on time.\nMaintain administrative records relating to purchase orders, client assignments and consultant contracts.\nMonitor purchase order validity and relevant contractual deadlines, escalating upcoming expiries or issues to the appropriate manager.\nAssist with the preparation of management information relating to business operations and performance.\nCoordinate administrative processes relating to supplier invoices, expenses and other financial documentation in accordance with company procedures.\nIdentify discrepancies or missing information and ensure these are referred to the appropriate person for resolution.\nAssist with the organisation and maintenance of financial records required for internal reporting, audits and external reviews.\nSupport the Managing Directors with the preparation and collation of information for management reviews and business planning.\nManagement and Business Support\nProvide administrative and operational support to the Managing Directors and wider management team.\nPrepare regular updates on compliance, HR administration, outstanding actions and other operational matters.\nMaintain action logs and follow up with relevant individuals to ensure agreed actions are completed.\nSupport business planning, internal reporting and the implementation of management initiatives.\nAssist with the preparation and maintenance of business continuity arrangements.\nSupport the preparation of tender submissions, company presentations, capability statements and other business development documentation.\nAssist with the maintenance of company information required for client engagement, framework applications and supplier registrations.\nCoordinate the administration of professional memberships, accreditations and company initiatives.\nSupport the development of effective internal processes as LOCKROSE continues to grow.\nIdentify risks, administrative gaps and opportunities for improvement, raising recommendations with the Managing Directors.\nUndertake other reasonable administrative and business support duties as required.\nWorking Relationships\nThe Office Manager & Personal Assistant will work closely with:\nManaging Directors.\nEmployees and consultants.\nProject and programme managers.\nClients and client representatives, where appropriate.\nExternal HR advisers and accountants.\nIT support providers.\nInsurance brokers and compliance advisers.\nTraining providers and professional bodies.\nRecruitment partners and other business suppliers.\nRequirements\nEssential\nPrevious experience in an office management, personal assistant, executive assistant, business administration or similar role.\nStrong organisational skills and the ability to manage multiple priorities and deadlines.\nExcellent written and verbal communication skills.\nHigh levels of accuracy and attention to detail.\nStrong Microsoft Office skills, particularly Excel, Word, Outlook, PowerPoint and Teams.\nExperience managing diaries, arranging meetings and coordinating administrative activities.\nAbility to handle confidential information with discretion and professionalism.\nExperience maintaining records, registers and administrative systems.\nA proactive approach to problem-solving and process improvement.\nConfidence communicating with employees, clients, suppliers and senior management.\nAbility to work independently, exercise sound judgement and recognise when matters require escalation.\nDesirable\nExperience supporting directors or senior executives within a professional services business.\nExperience working within a consultancy, engineering business or infrastructure sector.\nFamiliarity with compliance management systems, ISO standards or audit processes.\nExperience supporting tender submissions, PQQs, SQs or supplier assurance requirements.\nFamiliarity with HR administration, employee onboarding and training records.\nExperience supporting financial administration and liaising with accountants.\nKnowledge of health and safety administration and document control.\nExperience using business management, finance or document management software.\nPersonal Attributes\nThe successful candidate will be:\nHighly organised: Able to manage competing priorities, maintain accurate records and ensure deadlines are met.\nProactive: Anticipates requirements, identifies potential issues and takes action without unnecessary direction.\nDiscreet and trustworthy: Handles confidential business, financial and employee information appropriately.\nProfessional: Represents LOCKROSE positively wh...","description_format":"text","description_chars":12888,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Company events","Health insurance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Delivery","Supply Chain & Logistics Software"],"lifecycle":[{"event":"open","at":"2026-10-28T17:21:12Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Skilled Worker","cap_exempt":false,"checked_at":"2026-11-04T06:27:35+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":146,"reasons":["conf:1","win:early"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":59890,"is_top_pay":false},"html_url":"https://alion.io/job/lockrose-office-manager-personal-assistant","json_url":"https://alion.io/job/lockrose-office-manager-personal-assistant.json","meta":{"generated_at":"2026-11-05T02:18:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2939,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1842592},"rest":"https://alion.io/mcp/rest/get_company?id=1842592"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flockrose-office-manager-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flockrose-office-manager-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flockrose-office-manager-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lockrose-office-manager-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flockrose-office-manager-personal-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3409579}},{"tool":"search_jobs","arguments":{"company":"lockrose.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3409579},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}