{"id":3539169,"url":"https://alion.io/job/lockton-executive-assistant","title":"Executive Assistant","company":{"id":7444,"name":"Lockton","domain":"lockton.com","url":"https://alion.io/company/lockton","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Talentsoft","truth_index":{"grade":"B","score":75,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":54000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-30T12:00:00Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-03T13:24:51Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"General information\nReference\n004143\nVacancy location\nLocation\nUnited Kingdom, London, London\nWork Place\nHybrid\nSecondary Location\nLondon\nRegion\nUK\nVacancy details\nJob Profile\nLockton - Experienced Professional\nTitle\nExecutive Assistant\nDescription\nYou will have accountability for the smooth running and organisation of meetings, travel, entertainment, expenses, and diaries. Wherever able, provide support and solutions to ensure efficient and effective outcomes.\nResponsibilities\nArrange both domestic and overseas travel (inc. visas, flights, car transfers, accommodation)\nArrange off-site team meetings (inc. venue, accommodation, transport, IT equipment, lunches/dinners)\nSupport the coordination and management of client events \nLiaise with brokers, clients, underwriters and their assistants in the arrangement of client visits, conferences, meetings, lunches and dinners\nCo-ordinate attendance and meeting rooms for Executive Meeting including follow up actions and minutes\nIntegrate and understand operational and office services and have a general understanding of all operational systems and platforms\nCo-ordinate with individual managers for new starter on-boarding\nAwareness and accessibility of Executive members calendars/diaries.\nAssist team with complex administrative functions.\nFirst point of contact for all the team for problem solving\nAdherence to the Lockton LLP procedures and best practices.\nAd-hoc personal administration duties\nSupport the coordination and management of BU charity initiatives\nOffice management - maintenance of office area, document management (SharePoint ), stationary orders and ad hoc moves\nCandidate Profile\nSkills and Knowledge\nAbility to communicate effectively and professionally both verbally and in writing with clients, insurers and other associates.\nAbility to manage time, prioritise and ensure that deadlines are met without compromising quality.\nExcellent organisational and project management skills\nDeep knowledge of Microsoft products (Word, Excel, Outlook, Power Point) or similar software applications.\nAnalytical and problem-solving skills, including research and investigation.\nWork in support of other team colleagues.\nWillingness and ability to continue to develop knowledge on a continual basis\nHigh level of confidentiality\nA thorough understanding of and adherence to Lockton LLP standards, procedures and guidelines in conjunction with our regulated environment\nKnowledge of the available resource skills in Lockton LLP\nAbility to use appropriate Lockton LLP systems competently\nExcellent attention to detail, self-motivated & pro-active\nAbout The Position\nSince our foundation in 1966 Lockton has grown to become the world’s largest privately held independent broker. Our private ownership allows us to pursue a long-term strategy where our decision-making focuses on our clients, our people, and our communities.\nWe attract the best professionals to come and work with us who are excited by our unique and caring culture that puts clients first and empowers our people. 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