{"id":3402521,"url":"https://alion.io/job/loop-returns-executive-operations-manager","title":"Executive Operations Manager","company":{"id":179522,"name":"Loop Returns","domain":"loopreturns.com","url":"https://alion.io/company/loop-returns","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":null},"role":"Management","role_family":"Management","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Columbus, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":85000,"max":105000,"currency":"USD","period":"year","gross":null,"usd_annual":105000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-28T14:00:27Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-10-31T02:58:58Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Loop has built a dynamic work experience rooted in strong collaboration and a customer-first mentality, making Loop a special chapter in every employee’s career as we define what great looks like in our industry. Two core components of what keeps the Loop engine running and doing our best work, is the effectiveness of our CEO, and the engagement of our employee base. As Loop’s Executive Operations Manager, you’ll play a central role in shaping the day-to-day coordination of the CEO’s priority business rhythms and the experience for team members working and visiting our central collaboration space in Columbus.\nAt Loop, we’re intentional about the waywe work so that we can doour best work. We call this our Blended Working Environment. We work from our HQ in Columbus, OH, or one of our Hub or Secluded locations, and are distributed throughout the United States, select Canadian provinces, United Kingdom, and Australia. For this role, we’re looking for someone to join us at our Columbus HQ 3 days per week.\nWhat You'll Do: Executive Operations (60%)\nOversee the CEO’s core operating system, including task management, meeting preparation, and calendar/travel planning.\nProvide the CEO with daily updates on key priorities, what they need to take action on, and what to prepare for. \nOptimize your executive stakeholder’s time by ruthlessly prioritizing their calendars and commitments.\nCreate and manage email and LinkedIn inbox communications on behalf of your executive stakeholder that match their tone and effectively communicate their message.\nCoordinate your executive stakeholder’s travel, understand their preferences, create clear travel documents, be proactive and available during travel, etc.\nSparingly support with personal assistant work.\nPartner with senior leaders to provide administrative support for quarterly onsite sessions and Board of Directors meetings.\nWhat You'll Do: Office Management (30%)\nManage office access, from allocating keys and parking passes to ensuring the safety and security of employees and visitors in the Columbus office. \nPlan cultural events in the office that strengthen connections among employees and celebrate company & individual accomplishments. \nCoordinate scheduling for 15+ annual team on-sites to ensure remote employees visiting Columbus have everything they need to run productive working sessions. \nOversee lease and resource coordination for the London co-working office and likely 1-2 additional co-working spaces coming to fruition in 2027. \nLiaise with nearby hotels to keep discount programs active and manage food & beverage orders and reservations when events and office gatherings require it. \nManage storage and inventory of office and kitchen supplies. \nPartner with building management on maintenance and safety compliance. \nMaintain the cleanliness of our office space and manage the relationship with our external cleaning vendor. \nOrganize and triage physical mail delivered to our office and the off-site post office.\nWhat You'll Do: Company All Hands (10%)\nOwn execution of our bi-weekly full company meeting, aligned with the company engagement strategy, including:\nWork with presenters to confirm speaking time, readiness, and content.\nFinalize the agenda and publish it in internal comms channels. \nCompile information for post-meeting consumption. \nInfuse with new ideas on how to enrich our culture with moments of celebration, education, and engagement.\nYour Experience:\n5+ years as an Executive Assistant to a CEO, President, or COO in a fast-paced environment; VC-backed or high-growth SaaS experience is a strong plus. Loop is a rapidly evolving, dynamic environment, and it’s a requirement that the Executive Operations Manager has experience in a similarly paced professional setting. \nAlternatively, comparable experience as an Executive Project Manager, Executive Communications Specialist, or similar role directly covering areas like executive operations, office management, event planning, employee engagement, or project management.\nYou’re based in Columbus, OH, and excited to go into our HQ (in the Short North) at least 3 days a week.\nYou’re passionate about helping others and making their jobs easier and more enjoyable. \nCommunication is your superpower - you should impress others with your style, thoroughness and frequency of communication through email, call, video, chat, you name it! \nYour coworkers have described you as more organized and detailed than most others - even the smallest of details don’t pass by you. You can manage a checklist in your sleep and know how to anticipate challenges and dependencies. \nCan share a few examples of how you’ve created exceptional relationships with stakeholders you’ve supported across your organization. \nCan share a few examples of how you’ve been proactive to solve problems instead of waiting to be given direction. \nYou care deeply about the quality of your work and others notice. \nHave been accountable for confidential and sensitive information, and handled it flawlessly.","description_format":"text","description_chars":5038,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["E-commerce Platforms","Supply Chain & Logistics Software"],"lifecycle":[{"event":"open","at":"2026-10-28T14:59:08Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":38,"reasons":["conf:0","win:early"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":105000,"is_top_pay":false},"html_url":"https://alion.io/job/loop-returns-executive-operations-manager","json_url":"https://alion.io/job/loop-returns-executive-operations-manager.json","meta":{"generated_at":"2026-10-31T05:26:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7819,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":179522},"rest":"https://alion.io/mcp/rest/get_company?id=179522"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Floop-returns-executive-operations-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Floop-returns-executive-operations-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Floop-returns-executive-operations-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/loop-returns-executive-operations-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Floop-returns-executive-operations-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3402521}},{"tool":"search_jobs","arguments":{"company":"loopreturns.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3402521},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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