Executive Assistant

At L'Oréal, operational excellence powers our beauty innovation. We are looking for a highly organized, dynamic, proactive, and resilient Executive Assistant. Are you a senior-level professional who thrives on bridging the gap between high-level administration and strategic project execution? In this role, you will go far beyond classic calendar management. Working at the very heart of our organization, you will act as a key partner for our General Manager and Director, drive operational projects, manage high-level logistics, and represent the executive team with senior internal and external stakeholders.

Key Responsibilities:

• Executive & Expat Support: Provide detailed, high-attention support to our General Manager and 1 Director. Coordinate complex expat relocation procedures, local arrangements, and legal documentation in Poland (partnering with relocation agencies).
• Calendar Management: Deliver comprehensive administrative support to the General Manager and Director-managing complex calendars, organizing agendas, handling correspondence, and preparing meeting minutes.
• Travel & Expense Excellence: Manage flights, hotels, and detailed travel itineraries. Process and oversee travel expense reports via Concur.
• Financial & Business Administration: Oversee financial admin tasks including issuing Purchase Orders (POs) in SAP, managing annual vendor contracts (e.g., CWT, iTaxi) with Procurement, and ordering products/samples for the executive office.
• Senior Stakeholder & Project Coordination: Actively lead and support key business initiatives. Design high-impact presentations in PowerPoint and perform financial/data/survey analysis in Excel to prepare leaders for critical monthly ManCom meetings.
• High-Level Event Management: Plan and execute flagship events and workshops, including the annual ManCom Offsite and the Annual Company Party, partnering with Communications on external GM appearances.

What We Are Looking For:

• Experience: Minimum 5 years of experience in a similar senior executive support role within a fast-paced, international corporate environment, with a proven track record of supporting board-level executives.
• Mindset & Competencies: Highly assertive, self-confident, discreet, and easy-going with a proactive 'can-do' attitude and exceptional multi-tasking skills.
• Technical Skills: Advanced proficiency in MS PowerPoint and Excel. Strong hands-on experience with Concur, and practical knowledge of SAP or Ariba.
• Languages: Fluency in both English and Polish is essential and French will be an asset.
• Competencies: Outstanding prioritization, attention to detail, strong problem-solving skills, and comfort working with numbers, financial tools, and databases.

We offer:

• Friendly and dynamic work atmosphere in the diverse environment of the market beauty leader.
• Plenty of opportunities to grow - cross-divisionally and functionally.
• #Learningneverstops mindset: wide learning and e-learning package.
• Attractive benefits package including sports card, private health care, life insurance, pension package and internal boutique with a discount, product allocations.
• Modern and sustainable office in Warsaw city center.
• Community-engaged in Sports and CSR activities.

We are open for candidates with disabilities.

“ I agree to the processing my personal data by L’Oréal Polska Sp. z o.o. with its registered office at Grzybowska 62, 00-844 Warsaw included in the CV, recruitment form and other application documents for the purpose and the scope necessary to carry out the recruitment process for the position of Executive Assistant *'

[ ] I agree to the processing of my personal data included in the CV, recruitment form and other application documents for the use in the future recruitment by L’Oréal Polska Sp. z o.o. with its registered office at Grzybowska 62, 00-844 Warsaw.

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Information clause

The controller of personal data is L’Oréal Polska Sp. z o.o with its registered office in Warsaw (00-844) at Grzybowska 62. Contact with the Data Protection Officer and additional information about the personal data processing carried out by the Company is possible via e-mail address: [email protected].

The processing of personal data is carried out for the purpose of the recruitment process in accordance with Article 6(1)(c) of the General Regulation on Personal Data of 27 April 2016, (hereinafter GDPR). Data processing to a wider extent than resulting from the provisions of labour law, for the purposes of the future recruitment processes will be carry out on the basis of the given consent with accordance with Article 6(1)(a) of the GDPR.

Your personal data will not be disclosed to other entities without your prior consent. Your personal data may be made available and at the request of entities authorized to do so under the law. The controller may, by means of a written contract, entrust to another entity the processing of your personal data to the extent and for the purpose necessary to perform the service. Your personal data will not be transferred to a third country/international organization.

Your personal data will be kept for a period of 2 years from the end of the recruitment process - in which case these data will be processed until the consent is withdrawn.

You have the right to access their data, rectify, delete, object, limit processing and transfer. Your consent may be withdrawn at any time. Withdrawal of the consent will not affect the lawfulness of the processing of your personal data that was made on the basis of your given consent before its withdrawal. A declaration of withdrawal of the consent to the processing of your personal data should be sent to the e-mail or postal address indicated above.

You have the right to lodge a complaint to the President of the Personal Data Protection Office if you feel that the processing of your personal data violates the provisions of the GDPR.

Provision of personal data is voluntary but necessary for the participation in recruitment process. Failure to provision of personal data will result in the inability to participate in the recruitment process.