{"id":3481044,"url":"https://alion.io/job/lotlinx-hr-assistant-payroll-clerk","title":"HR Assistant & Payroll Clerk","company":{"id":679359,"name":"Lotlinx","domain":"lotlinx.com","url":"https://alion.io/company/lotlinx","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chandler, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":55000,"max":65000,"currency":"USD","period":"year","gross":null,"usd_annual":65000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Machine Learning","optional":false}],"status":"live","first_seen_at":"2026-10-29T18:35:51Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-31T17:42:28Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Since our founding in 2012, Lotlinx has consistently pioneered advancements in the automotive landscape. We specialize in empowering automobile dealers and manufacturers by providing cutting-edge data and technology, delivering a distinct market advantage for every single vehicle transaction. Today, we stand as the foremost automotive AI and machine learning powered technology, excelling in digital marketing, risk management, and strategic inventory management.\nLotlinx provides employees with a dynamic work environment that is challenging, team-oriented, and full of passionate people. We offer great incentives to our employees, such as competitive compensation and benefits, flex time off, and career development opportunities.\nJob Summary\nThe HR Assistant & Payroll Clerk supports the People Operations team with: preparing and checking payroll data for the US and Canada, and handling the administrative side of HR. That includes new-hire paperwork, employee records, benefits forms, and filing. You will work under the guidance of the Senior Manager, People Operations, and often be the first person employees contact with routine pay and HR questions. This role is a good fit for someone early in their payroll or HR career who wants hands-on experience in both.\nKey responsibilities\nPayroll Clerk (approximately 50%)\nFull-time, Monday to Friday, in our West Palm Beach, FL office or Chandler, AZ. Workloads are heavier around payroll dates, year-end (December-February), and open enrollment.\nCollect, review, and enter timesheets, hours, and pay changes ahead of each US and Canadian payroll cutoff.\nEnter new hires, terminations, and pay, deduction, and direct-deposit changes in the payroll system.\nPrepare commission, bonus, and expense reimbursement inputs for review.\nRun pre-payroll audit reports and flag discrepancies for the Senior Manager to resolve before approval.\nHelp prepare off-cycle payroll inputs for final pay and severance.\nTrack deductions such as 401(k), RRSP, benefits, garnishments, and parking.\nAssist with payroll-to-general-ledger reconciliations and gather support documents for Finance.\nFile and track payroll tax notices, agency letters, and audit requests.\nHelp with year-end tasks: W-2 and T4 data checks, Records of Employment (ROEs), and employee address updates.\nAnswer routine pay stub, direct deposit, and tax form questions, and escalate complex questions.\nHR Assistant (approximately 50%)\nPrepare and send new-hire paperwork, collect forms (I-9, W-4, TD1, direct deposit), and follow up on missing items.\nComplete I-9 verification and E-Verify cases within required timelines.\nEnter and update employee records in Rippling (HRIS) and keep personnel files complete and organized.\nSet up orientation schedules, equipment, and system access requests with IT and hiring managers.\nProcess offboarding checklists, including access removal, equipment return, and exit paperwork.\nSubmit benefits enrollments, life-event changes, and terminations to carriers, and help reconcile monthly invoices.\nTrack leave and workers' compensation dates and paperwork for the Senior Manager.\nProcess employment verification requests and distribute required annual notices and postings.\nPull headcount, new-hire, and turnover reports.\nSupport HR programs such as open enrollment, performance review cycles, recruiting, and employee events.\nQualifications\nRequired\n1-3 years of experience in payroll, HR administration, accounting support, or a similar office role.\nHigh school diploma or equivalent.\nExperience with an HRIS or payroll system (Rippling, ADP, Paychex, or similar).\nStrong data-entry accuracy and comfort with Excel or Google Sheets (sorting, filtering, basic formulas).\nProven discretion with confidential employee and pay information.\nAbility to work full-time on-site in West Palm Beach, FL.\nPreferred\nAssociate degree or coursework in HR, accounting, or business administration.\nExposure to multi-state US payroll or Canadian payroll.\nExperience with I-9 and E-Verify.\nFPC (Fundamental Payroll Certification) or a PHR\nWhat success looks like\nPayroll inputs are complete, accurate, and submitted before every cutoff.\nNew hires have all paperwork, I-9s, and system records done before their first day.\nEmployee records and personnel files pass audit without gaps.\nRoutine employee questions get a response within one business day.\nYou Are\nDetail-obsessed: you double-check numbers and catch issues before they reach an employee's paycheque.\nOrganized under deadline pressure, with several payroll calendars running at once.\nClear, friendly communicator who can explain pay and benefits in plain language.\nProcess-minded: you document what you do and look for ways to automate it.\n Workloads are heavier around payroll dates, year-end (December-February), and open enrollment.\n$55k- 65K + Annual Target Bonus\nMedical, Dental, Vision, and Matching 401k\nFlexible Time Off\nLotlinx is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.\nLotlinx is not currently able to offer sponsorship for employment visa status.\nLotlinx is headquartered in Peterborough, NH and has locations in Holmdel NJ, Manitoba, Ontario and British Columbia, Canada in addition to a large team spanning from the US to Canada.\nOur success relies heavily on our customers but also our dedicated talent that continuously moves our platform forward. We value our employees, their abilities and seek to foster an open, cooperative, dynamic environment where the team and company alike can thrive.","description_format":"text","description_chars":5778,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible time off"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Advertising","AI Agents"],"lifecycle":[{"event":"open","at":"2026-10-29T20:12:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":42,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-31T05:58:55Z"},"pay":{"stated_usd_annual":65000,"is_top_pay":false},"html_url":"https://alion.io/job/lotlinx-hr-assistant-payroll-clerk","json_url":"https://alion.io/job/lotlinx-hr-assistant-payroll-clerk.json","meta":{"generated_at":"2026-10-31T20:29:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32231,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":679359},"rest":"https://alion.io/mcp/rest/get_company?id=679359"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flotlinx-hr-assistant-payroll-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flotlinx-hr-assistant-payroll-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flotlinx-hr-assistant-payroll-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lotlinx-hr-assistant-payroll-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flotlinx-hr-assistant-payroll-clerk"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3481044}},{"tool":"search_jobs","arguments":{"company":"lotlinx.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3481044},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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