{"id":3329074,"url":"https://alion.io/job/lozier-administrative-assistant","title":"Administrative Assistant","company":{"id":1847275,"name":"Lozier","domain":"lozier.com","url":"https://alion.io/company/lozier","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":17,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Middlebury, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Jira","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-30T15:03:32Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"ABOUT LOZIER\nEvery day, millions of people interact with Lozier products without even realizing it. From the shelving in retail stores to the storage systems powering warehouses and online fulfillment, our products keep retail moving. If you’ve shopped in a store or ordered online, chances are you’ve experienced what we build.\nFor 70 years and counting, Lozier Corporation has been the industry leader trusted by top brands across the country. Headquartered in Omaha, Nebraska, with facilities nationwide, we combine innovation, advanced manufacturing, and a people-centric culture to shape the future of retail. At Lozier, you’ll join a team that designs industry-leading solutions, builds products retailers and warehouses depend on, and be part of a company that prioritizes growth and development of its workforce.\nWant to learn more about our culture and what it's like to work at Lozier? Watch this short Come Work With Me video to hear directly from a team member about their experiences and what makes our company a great place to build a career.\n\nBENEFITS AND SCHEDULE\nCompany bonus potential.\nAdditional second shift hourly shift differential.\nPTO (Paid Time Off) plus paid holidays.\nCompetitive benefits package (Eligible for medical, dental, and vision benefits on the first day of employment).\nOnsite Health Clinic.\n401(k) with employer match.\nEmployee Assistance Program.\nEducational Assistance Program.\nCareer Development Programs.\nCasual dress.\nRelocation benefits available, (as applicable).\nMonday thru Friday schedule, onsite.\nPOSITION SUMMARY:\nThe Administrative Assistant role is responsible for providing support to several assigned departments within the organization. This role will interact with all levels of a multi-site organization and is responsible for confidential, time sensitive clerical material and administrative support for assigned department business objectives.ESSENTIAL JOB FUNCTIONS\nChampion Lozier’s Mission, Vision, and Core Values by demonstrating the behaviors that contribute to Lozier’s success.\nAnswer, assist, and transfer incoming calls.\nProvide daily support to front desk and reception functions, including assisting callers and greeting in-person visitors (vendors, guests, applicants).\nPrepare and review assigned memos, forms, letters, tables, minutes, reports, and agendas.\nMay distribute and administer assigned corporate communications (e.g. condolences, retirement cards, fliers, etc.).\nTimely and accurately maintain assigned subscriptions, memberships, assigned files, etc.\nProcess and distribute incoming and outgoing mail (including certified mailings).\nResearch and compile information for departmental reports.\nScan and review documents for errors and/or missing files.\nProcess, reconcile, and maintain petty cash, purchase card transactions, invoices, expense documentation, and assigned departmental records.\nMaintain office operations activities, including conference room coordination, office supply administration, refreshment supplies, mail distribution, vendor coordination, and common area readiness.\nSupport onboarding activities and coordinate new employee orientation logistics and related administrative tasks.\nLeveraging standardized processes and systems to coordinate meeting and events arrangements; including, but not limited to catering, reservations, notifications, setup and cleanup.\nProvide support to event planner in coordinating employee engagement activities, recognition, other events, and meetings.\nReview and update as needed the standard operating procedures for deadline sensitive items.\nProvide assistance and support for other areas as necessary.\nDemonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments.\nAbility to work and interact well with others.\nOTHER JOB FUNCTIONS\nPerform special projects as assigned.\nJOB QUALIFICATIONS\nEducation: High School Diploma, or equivalent is required. Associate degree in business administration, accounting, human resources, communications, or related field is preferred.\nExperience: Minimum of 2 years of experience in clerical, administrative, or other relevant experience, if degreed. Minimum of 4 years of experience in clerical, administrative, or other relevant experience, if non-degreed.\nRequired Skills:\nAdvanced PC skills (Microsoft Excel, Word, Outlook).\nDemonstrated ability to maintain high level of confidentiality.\nIntermediate communication skills including written and oral.\nAdvanced organizational, prioritization, and time management skills.\nAdvanced proficiency with spreadsheets, reporting tools, and presentation development.\nStrong attention to detail and follow-through.\nAdvanced problem-solving and coordination skills.\nCustomer-service mindset.\nExperience or willingness to learn and leverage, standardized service-desk software for standardized workflows; Jira preferred.\nPreferred Skills:\nExperience supporting multiple departmental teams.\nExperience coordinating business operations or cross-functional initiatives.\nKnowledge of organizational policies, business systems, and operational practices.\nExperience preparing enterprise presentations and communications.\nExperience assisting with company events, conferences, and leadership meetings.\nSPECIAL DEMANDS\nNone at this time.\nThe above job description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as assigned by their supervisor. Lozier reserves the right to modify, interpret, or apply this job description in any way desired and the essential job functions may be modified to reasonably accommodate qualified individuals with a disability. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Successful completion of pre-hire drug screen and post offer background screen is required to obtain employment. 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