Administrative Assistant IV
Lumen is the trusted network for the AI-powered world, connecting people, data, and applications through our expansive fiber network and connected ecosystem. We enable secure, high-performance connectivity across cloud, edge, and AI workloads for enterprises, governments, and communities.
At Lumen, you’ll work on infrastructure customers rely on today and build for what’s next, where performance, security, and resilience matter.
This is a high accountability environment where bold ideas drive real innovation for our customers, partners, and industry. The work is challenging, expectations are clear, and trust is built into how we operate. If you’re ready to take ownership, deliver meaningful impact, and help shape the future of AI-ready connectivity, join us today.
The Role
We are seeking a highly organized and proactive Administrative Assistant IV to provide advanced administrative support to an SVP and VPs within the SVP's leadership team. This role operates in a fast-paced, dynamic environment and serves as a trusted business partner by managing complex priorities, coordinating across teams, and ensuring seamless day-to-day operations. The ideal candidate exercises sound judgment, maintains the highest level of confidentiality, and thrives while managing multiple high-priority initiatives.
Location
This is a hybrid role based in our Bellevue, WA office, with an expectation of being onsite 1-2 days per week.
The Main Responsibilities
- Provide comprehensive executive support, including complex calendar management, meeting coordination, and schedule prioritization.
- Manage short-term and long-term priorities, ensuring critical deliverables, actions, and commitments are tracked and completed.
- Coordinate activities and communications across departments and business units to support organizational objectives.
- Prepare, edit, and distribute reports, presentations, agendas, correspondence, and other executive-level materials.
- Support executive and team operations by processing expenses, invoices, travel arrangements, and other administrative activities.
- Serve as a professional point of contact for visitors, phone inquiries, and email communications, ensuring prompt and effective responses.
- Anticipate potential issues, proactively identify solutions, and manage competing priorities with minimal supervision.
- Facilitate knowledge sharing and cross-training among administrative support staff to ensure business continuity.
What We Look For in a Candidate
- Bachelor's degree or equivalent combination of education and experience.
- 5+ years of experience supporting senior executives or providing equivalent executive-level administrative support.
- Proven ability to work effectively in a demanding, fast-paced environment while managing multiple priorities.
- Strong organizational skills with exceptional attention to detail, accuracy, and confidentiality.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Experience supporting senior leaders within a large, complex, or global organization.
- Experience coordinating across multiple time zones and supporting geographically dispersed teams.
- Familiarity with SAP, Concur, or similar enterprise business systems.
- Ability to remain composed and resourceful while managing urgent requests and shifting priorities.
- Experience developing and maintaining executive communication materials and presentations.
- Availability for occasional travel to support offsite meetings and events.
- Demonstrated ability to work independently while building effective partnerships across the business.
Compensation
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges
$54,698 - $91,163 in these states: WA
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
Requisition #: 343548
Life at Lumen
Life at Lumen is human and connected, even in a fast moving, AI-focused organization. We set clear expectations and trust people to meet them. With real support and shared accountability, teams collaborate better, move faster, and deliver meaningful outcomes.
Our Lumen 8 behaviors guide how we interact, make decisions, and work together, shaping a culture built to perform and win.
To learn more about Life at Lumen and how we live the Lumen 8, please visit:
https://jobs.lumen.com/global/en/life-at-lumen
Background Screening
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page. Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Equal Employment Opportunities
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
Privacy Notice
Lumen is committed to protecting the privacy and security of personal information collected during the recruitment and hiring process. Our Applicant Privacy Notice explains how we collect, use, disclose, and protect applicant information, as well as how individuals may request access to or deletion of their personal data.
To review Lumen’s Global Employment Applicant and Talent Community Privacy Notice, please visit:
https://jobs.lumen.com/global/en/privacy-notice
Disclaimer
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.