{"id":2888512,"url":"https://alion.io/job/lumentum-executive-assistant","title":"Executive Assistant","company":{"id":5264,"name":"Lumentum","domain":"lumentum.com","url":"https://alion.io/company/lumentum","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":37,"ghost_share":0,"stale_share":0.946,"repost_share":0,"time_to_fill_p50_days":36,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Jose, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":63000,"max_usd":146000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":137},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-14T00:00:00Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-22T09:25:13Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!\nPosition Overview\n[Position is onsite 5 days in our San Jose HQ office]\nLumentum is seeking a highly strategic, proactive, and discreet Executive Assistant to provide comprehensive support to the Chief Executive Officer and Chief Financial Officer. In addition to executive support, this role will manage key aspects of the company’s corporate travel program, including travel policy administration, employee compliance, reporting, and coordination with the company’s travel management partner.\nThis position operates at the center of the organization and requires exceptional judgment, business acumen, organization, and discretion. The ideal candidate will be a trusted partner to the CEO and CFO while serving as a knowledgeable resource for employees, executive assistants, and business leaders on corporate travel processes and policy requirements.\nKey Responsibilities\nExecutive Support\nManage complex calendars for the CEO and CFO, prioritizing critical meetings and optimizing time across multiple time zones.\n\nCoordinate domestic and international travel, including detailed itineraries, visas, ground transportation, and expense reporting.\n\nServe as a gatekeeper and liaison with internal and external stakeholders, including Board members, investors, customers, and senior leadership.\n\nPrepare executives for meetings by developing agendas, briefing materials, presentations, and follow-up actions.\n\nAnticipate executive needs and proactively resolve scheduling, logistical, and administrative issues.\n\nHandle confidential information and communications with the highest level of discretion.\n\nCorporate Travel Management\nAdminister and support Lumentum’s global corporate travel program in partnership with the company’s travel management company.\n\nServe as a primary point of contact for employees, executive assistants, managers, and leadership regarding travel booking procedures and policy requirements.\n\nReview travel bookings and reports to confirm compliance with approved travel policies, including airfare, hotel, rental car, and other travel requirements.\n\nIdentify out-of-policy bookings, communicate with travelers and managers, and recommend corrective actions or alternative travel options.\n\nMonitor airfare pricing, cabin selection, hotel rates, rental car class, advance-purchase practices, and other travel-related expenses.\n\nPrepare and distribute regular travel reports, including spend, booking activity, out-of-policy travel, savings opportunities, and travel trends.\n\nAssist with travel emergencies, schedule changes, cancellations, disruptions, and executive travel requirements.\n\nMaintain current knowledge of corporate travel practices, airline and hotel programs, travel technology, and applicable company policies.\n\nSupport future enhancements to the travel program, including employee communications, training, reporting, and process improvements.\n\nStrategic Coordination\nPartner with the CEO and CFO on key initiatives, tracking priorities and ensuring timely execution.\n\nSupport Board of Directors activities, including meeting logistics, materials preparation, and coordination with Legal and Investor Relations.\n\nAssist with earnings preparation, investor meetings, and financial communications in collaboration with Finance and Investor Relations.\n\nCoordinate leadership meetings, offsites, and company-wide events.\n\nOperations and Communication\nDraft, edit, and manage high-level correspondence, presentations, reports, and executive communications.\n\nFacilitate cross-functional communication and ensure alignment across executive leadership.\n\nDevelop and maintain administrative procedures, templates, travel resources, and reference materials.\n\nCoordinate with internal teams and external vendors to ensure timely completion of business and travel-related activities.\n\nConfidentiality and Judgment\nHandle sensitive executive, financial, employee, Board, and business information with complete discretion.\n\nExercise sound judgment when making decisions or recommendations on behalf of the executives and the company.\n\nManage competing priorities calmly and effectively in a fast-paced, global environment.\n\nBuild trust and maintain professional relationships at all levels of the organization.\n\nQualifications\nBachelor’s degree or equivalent experience.\n\n10+ years of experience supporting C-level executives, preferably in a public company or technology environment.\n\nProven experience supporting multiple senior executives simultaneously; CEO and CFO support experience strongly preferred.\n\nExperience managing or administering a corporate travel program, preferably in a global organization.\n\nWorking knowledge of corporate travel policies, travel management companies, online booking tools, travel authorization processes, and travel reporting.\n\nExperience reviewing travel bookings or expense reports for policy compliance.\n\nStrong understanding of corporate governance, Board processes, earnings cycles, forecasting, or other public-company activities.\n\nExperience working with airlines, hotels, car rental providers, travel agencies, and executive travel arrangements preferred.\n\nSkills and Competencies\nExceptional organizational, prioritization, and time-management skills.\n\nMeticulous attention to detail and strong follow-through.\n\nStrong business acumen and ability to anticipate executive and organizational needs.\n\nPractical understanding of airfare pricing, cabin classes, hotel rates, rental car categories, and travel alternatives.\n\nAbility to interpret and consistently apply corporate travel policies with sound judgment.\n\nStrong analytical skills and experience preparing reports or analyzing travel spend.\n\nExcellent written and verbal communication skills.\n\nHigh emotional intelligence and ability to build effective relationships across all levels.\n\nProfessional, diplomatic, and confident when addressing policy concerns with employees and senior leaders.\n\nAdvanced proficiency in Microsoft Office, collaboration tools, calendar systems, expense platforms, and travel booking/reporting systems.\n\nAbility to protect confidential information and exercise discretion.\n\nAbility to thrive in a fast-paced, dynamic, and global environment.\n\nPay Range:\nP70-USA-1 :$134,750.00 - $192,500.00Disclaimer:\nFinal base salary for the successful candidate will depend on multiple factors, including but not limited to, job location, where work will be performed, qualifications, work history and relevant experience. With our continual goal of making Lumentum a best place to work for our employees, we strive to offer employees competitive total compensation packages, which may include annual bonus, commission for certain sales roles, equity, and health and welfare benefits.","description_format":"text","description_chars":6996,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Lasers & Laser Systems","Optical Communications","Optics & Photonic Components"],"lifecycle":[{"event":"open","at":"2026-10-20T01:04:50Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 6 · green card filings: 1","filings_12m":6,"filings_prev_12m":13,"green_card_filings_12m":1,"median_offered_wage_usd":148214,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":8,"expected_fill_days":36,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/lumentum-executive-assistant","json_url":"https://alion.io/job/lumentum-executive-assistant.json","meta":{"generated_at":"2026-10-22T22:37:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7931,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5264},"rest":"https://alion.io/mcp/rest/get_company?id=5264"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flumentum-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flumentum-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flumentum-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lumentum-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flumentum-executive-assistant"}]}