{"id":1955240,"url":"https://alion.io/job/lumentum-facilities-compliance-coordinator-administrator","title":"Facilities Compliance Coordinator / Administrator","company":{"id":5264,"name":"Lumentum","domain":"lumentum.com","url":"https://alion.io/company/lumentum","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":38,"ghost_share":0,"stale_share":0.921,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":31000,"max_usd":49000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-06T12:12:01Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-20T19:25:43Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!\nRole Purpose\nTo provide effective administrative, procurement and compliance support to the maintenance and facilities function, ensuring that planned maintenance, statutory inspections, contractor activities, purchase orders, records and compliance documentation are accurately controlled and maintained.\nThe role will support the safe, reliable and compliant operation of site infrastructure, critical utilities, production areas and building services.\nKey Responsibilities\nMaintenance Administration\nMaintain accurate maintenance records, schedules and documentation.\nCoordinate planned preventative maintenance activities and follow up outstanding actions.\nUpdate the Computerised Maintenance Management System (CMMS) or maintenance tracker.\nMonitor maintenance completion, overdue tasks and recurring failures.\nSupport the preparation of weekly and monthly maintenance reports.\nMaintain asset registers, equipment information and maintenance histories.\nTrack spare parts, service reports, certificates and operating manuals.\nSupport the planning and coordination of maintenance shutdowns and site interruptions.\nPurchase Orders and Procurement\nRaise purchase orders for maintenance, facilities, compliance and contractor requirements.\nEnsure purchase orders are raised against approved quotations, budgets and agreed scopes of work.\nCheck that correct cost centres, project codes and approval routes are used.\nLiaise with procurement, finance, suppliers and contractors to resolve purchase order queries.\nTrack purchase orders through to completion and confirm delivery of goods or services.\nSupport the matching of purchase orders, delivery notes, invoices and service reports.\nMonitor outstanding commitments and highlight potential budget issues.\nMaintain accurate procurement records and provide regular updates on open orders.\nAssist with obtaining quotations and comparing supplier proposals where required.\nEnsure emergency or urgent purchases are appropriately documented and authorised.\nCompliance and Statutory Inspections\nMaintain the statutory compliance register and inspection schedule.\nCoordinate inspections, testing and certification for safety-critical and legally required equipment.\nEnsure inspection reports and certificates are received, reviewed and filed correctly.\nMonitor expiry dates and escalate overdue or non-compliant activities.\nMaintain evidence for internal, customer and external audits.\nSupport compliance with applicable health and safety, environmental and facilities legislation.\nAssist with the management of actions arising from audits, inspections and risk assessments.\nMaintain records for critical systems, including HVAC, pressure systems, lifting equipment, fire systems, electrical systems, emergency power and life-safety equipment.\nContractor and Permit Administration\nCoordinate contractor attendance, pre-arrival requirements and site access.\nEnsure contractors have completed the required induction and provided suitable documentation.\nMaintain contractor records, insurance details, competencies and training certificates.\nSupport the administration of permits to work, risk assessments and method statements.\nTrack contractor performance, service reports and outstanding actions.\nEnsure work affecting production, tools or critical services is correctly authorised through the WPS process.\nSupport Green-to-Green planning and the maintenance of the daily interruptions tracker.\nRisk, Audit and Document Control\nMaintain maintenance-related risk registers and action plans.\nSupport investigations into equipment failures, repeat defects and compliance issues.\nMaintain controlled copies of procedures, inspection records and operating documentation.\nEnsure documents are correctly named, dated, approved and stored.\nProvide accurate information and evidence for audit and management review.\nEscalate risks, overdue actions and potential compliance failures to the Maintenance Manager or Senior WPS Manager.\nCommunication and Coordination\nLiaise with maintenance technicians, engineers, contractors, production, EHS, procurement and finance.\nArrange meetings, issue actions and monitor completion.\nProvide clear updates on maintenance, procurement and compliance performance.\nSupport the preparation of dashboards, KPI reports and management summaries.\nPromote a positive, organised and professional maintenance culture across the site.\nKey Performance Indicators\nPlanned preventative maintenance completion rate.\nNumber of overdue maintenance and statutory tasks.\nPercentage of statutory inspections completed on time.\nClosure rate for audit and inspection actions.\nContractor documentation and permit compliance.\nAccuracy and completeness of maintenance records.\nPurchase orders raised accurately and within required timescales.\nTimely closure of purchase orders and invoice queries.\nBudget and commitment tracking accuracy.\nReduction in repeat failures and outstanding corrective actions.\nExperience and Qualifications\nEssential\nExperience in a maintenance, facilities, engineering, procurement or compliance administration role.\nExperience raising and managing purchase orders.\nStrong organisational and administrative skills.\nExperience managing records, schedules and compliance documentation.\nGood working knowledge of Microsoft Office, particularly Excel and Outlook.\nAbility to manage multiple priorities and meet deadlines.\nStrong attention to detail and accuracy.\nConfident communication skills and the ability to work with internal teams and contractors.\nDesirable\nExperience working in a manufacturing, engineering, laboratory, cleanroom or high-compliance environment.\nExperience using a CMMS, ERP or procurement system.\nKnowledge of statutory inspection requirements and contractor control.\nExperience supporting audits, risk assessments and corrective action plans.\nIOSH, NEBOSH or relevant compliance training.\nExperience with permit-to-work systems and controlled documentation.\nPersonal Attributes\nHighly organised and methodical.\nProactive and capable of following actions through to completion.\nProfessional, approachable and reliable.\nComfortable challenging incomplete or non-compliant information.\nAble to work independently while supporting a wider team.\nStrong commitment to safety, compliance and operational reliability.\nDiscreet when handling confidential or commercially sensitive information.\nWe are an equal opportunity employer and value diversity at our company.\nWe do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.\nWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.\nPlease contact us to request accommodation.","description_format":"text","description_chars":7194,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hardware","Lasers & Laser Systems","Optical Communications","Optics & Photonic Components"],"lifecycle":[{"event":"open","at":"2026-10-06T12:12:01Z"}],"visa":[],"liveness":{"score":51,"band":"ok","label":"Likely open","p_open":1,"p_active":0.572,"p_room":0.9,"age_days":13,"expected_fill_days":35,"reasons":["conf:0","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/lumentum-facilities-compliance-coordinator-administrator","json_url":"https://alion.io/job/lumentum-facilities-compliance-coordinator-administrator.json","meta":{"generated_at":"2026-10-21T03:33:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5274,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5264},"rest":"https://alion.io/mcp/rest/get_company?id=5264"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flumentum-facilities-compliance-coordinator-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flumentum-facilities-compliance-coordinator-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flumentum-facilities-compliance-coordinator-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lumentum-facilities-compliance-coordinator-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flumentum-facilities-compliance-coordinator-administrator"}]}