Office Coordinator

At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.

From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.

We are seeking a highly organized and proactive Office Coordinator to support the daily operations of our Brno office. In this varied role, you will coordinate office administration, business travel, facilities, employee onboarding, and other administrative activities. You will be a key contact for employees, managers, visitors, and external service providers, helping to ensure an efficient workplace and a positive employee experience.

This role will initially be filled as a 12-month fixed term contract, with the possibility of extension.

Responsibilities

• Coordinate day-to-day office operations and provide general administrative support
• Organize domestic and international business travel, including bookings and travel documentation
• Support travel expense administration and travel policy compliance
• Support visa applications and travel-related requirements
• Coordinate internal meetings, workshops, team events, and company functions
• Act as the primary contact for office suppliers, maintenance providers, and facility-related matters
• Manage office supplies, equipment orders, and incoming deliveries
• Ensure a safe, professional, and well-functioning office environment
• Support HR administration and employee lifecycle processes
• Coordinate onboarding activities for new employees and maintain onboarding schedules
• Prepare onboarding materials, welcome packages, and employee documentation
• Coordinate system access, badges, equipment, and workplace readiness for new hires
• Maintain organizational charts, contact lists, and employee information records
• Monitor completion of mandatory onboarding and compliance training

Requirements

• Completed vocational training or equivalent qualification in business administration, office management, HR, tourism, or a related field
• Experience in office administration, coordination, HR support, or a comparable role is an advantage
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Fluent English and Czech language skills, both written and spoken
• Valid driver’s licence
• Excellent attention to detail and a structured approach to work
• Ability to work independently while maintaining a strong team-oriented mindset
• Professional and confident communication skills when interacting with employees, managers, and external partners
• Strong service-oriented attitude and customer-focused approach
• Proven ability to handle confidential information with discretion
• Experience coordinating travel arrangements and events is advantageous
• Good understanding of Microsoft Office applications
• Experience with Concur or other travel/expense management systems is an advantage

Benefits

• Meal allowance
• 25 days annual leave
• 5 sick days per year
• Flexible working hours
• Home office option of up to 1 day per week
• Training and development opportunities
• Corporate benefits program and employee discounts

Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.

Lummus Technology is an Equal Opportunity Employer. We value diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to any protected characteristic under applicable law. Applicant information will be processed in accordance with applicable privacy and data protection laws.