{"id":2957154,"url":"https://alion.io/job/lummus-technology-office-coordinator","title":"Office Coordinator","company":{"id":2226134,"name":"Lummus Technology","domain":"lummustechnology.com","url":"https://alion.io/company/lummustechnology","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brno, Czech Republic"],"countries":["CZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":15000,"max_usd":31000,"period":"year","method":"role_country_seniority_unknown","sample_n":13},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-20T21:53:54Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-21T21:17:03Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.\nFrom our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.\nWe are seeking a highly organized and proactive Office Coordinator to support the daily operations of our Brno office. In this varied role, you will coordinate office administration, business travel, facilities, employee onboarding, and other administrative activities. You will be a key contact for employees, managers, visitors, and external service providers, helping to ensure an efficient workplace and a positive employee experience.This role will initially be filled as a 12-month fixed term contract, with the possibility of extension.\nResponsibilities\nCoordinate day-to-day office operations and provide general administrative support\nOrganize domestic and international business travel, including bookings and travel documentation\nSupport travel expense administration and travel policy compliance\nSupport visa applications and travel-related requirements\nCoordinate internal meetings, workshops, team events, and company functions\nAct as the primary contact for office suppliers, maintenance providers, and facility-related matters\nManage office supplies, equipment orders, and incoming deliveries\nEnsure a safe, professional, and well-functioning office environment\nSupport HR administration and employee lifecycle processes\nCoordinate onboarding activities for new employees and maintain onboarding schedules\nPrepare onboarding materials, welcome packages, and employee documentation\nCoordinate system access, badges, equipment, and workplace readiness for new hires\nMaintain organizational charts, contact lists, and employee information records\nMonitor completion of mandatory onboarding and compliance training\nRequirements\nCompleted vocational training or equivalent qualification in business administration, office management, HR, tourism, or a related field\nExperience in office administration, coordination, HR support, or a comparable role is an advantage\nStrong organizational skills with the ability to manage multiple priorities simultaneously\nFluent English and Czech language skills, both written and spoken\nValid driver’s licence\nExcellent attention to detail and a structured approach to work\nAbility to work independently while maintaining a strong team-oriented mindset\nProfessional and confident communication skills when interacting with employees, managers, and external partners\nStrong service-oriented attitude and customer-focused approach\nProven ability to handle confidential information with discretion\nExperience coordinating travel arrangements and events is advantageous\nGood understanding of Microsoft Office applications\nExperience with Concur or other travel/expense management systems is an advantage\nBenefits\nMeal allowance\n25 days annual leave\n5 sick days per year\nFlexible working hours\nHome office option of up to 1 day per week\nTraining and development opportunities\nCorporate benefits program and employee discounts\nLummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.\nLummus Technology is an Equal Opportunity Employer. We value diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to any protected characteristic under applicable law. 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