{"id":1042362,"url":"https://alion.io/job/luster-national-document-control-specialist-2","title":"Document Control Specialist","company":{"id":678346,"name":"Luster National","domain":"luster.com","url":"https://alion.io/company/luster-3","size_band":"51-200","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":140000,"currency":"USD","period":"year","gross":null,"usd_annual":140000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Power BI","optional":true}],"status":"live","first_seen_at":"2026-09-18T19:22:41Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-23T17:05:53Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About the Positions\nWe’re seeking Document Control Specialists of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. These positions own the integrity of the project record: which revision is current, who holds it, where it lives, and whether it will still stand up when someone pulls it years from now. Luster’s quality management system is ISO 9001:2015 certified, so controlled document practice on our programs is a standard we are audited against rather than a preference.\nThis post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.\nResponsibilities may include, but are not limited to, the following:\nNote: We are seeking candidates of various skill levels, and the following responsibilities represent the core of these roles. Scope and complexity increase with experience level.\nMaintain the controlled document register in the program’s electronic document management system, so the current approved revision is the only one in circulation.\nApply the program’s numbering, naming, metadata, and revision conventions to incoming and outgoing records, including drawings, specifications, submittals, and correspondence, so any document can be retrieved years later.\nControl the distribution of controlled documents against the program’s distribution matrix, and issue transmittals that record who received which revision and when.\nVerify that superseded revisions are withdrawn from circulation and archived, and that the record set in the field offices matches the record set in the system.\nAdminister user access, permissions, and confidentiality handling in the document management system, including restricted handling of procurement, legal, and security sensitive records.\nAudit the document register for missing, misfiled, or unindexed records, and correct discrepancies before they surface in an audit or a claim.\nPrepare records for internal and external audits, including ISO 9001:2015 quality audits, agency reviews, and funding reviews, and produce the requested evidence within the time the auditor allows.\nCoordinate document flow across program technical staff, designers, contractors, and agency reviewers on assigned packages.\nTrain program staff, consultants, and contractors on the document control procedure, and correct misuse of the system before it corrupts the record.\nReport register status to the project management team, including revision status, overdue transmittals, and records outstanding against the procedure.\nCompile and turn over the closeout record set, including as-built documentation, warranties, and archival against the program’s retention schedule.\nAttributes\nExcellent written and verbal communication and interpersonal skills.\nExcellent multi-tasking and organizational skills.\nCollaborative mindset that fosters teamwork, trust, and positive relationships.\nNatural curiosity, problem-solving abilities, and a commitment to continuous improvement.\nMinimum Qualifications\nBachelor’s degree in construction management, project management, engineering, or information management, or related field, or equivalent combination of education and experience.\n5+ years of document control experience for large (>$500M), complex, heavy-civil infrastructure projects.\nExperience controlling construction and program records through a full revision lifecycle, including drawings, specifications, submittals, requests for information, and correspondence.\nWorking knowledge of ISO-based document control practice, including numbering and metadata conventions, control of documented information, distribution control, and records retention.\nExperience with industry standard document management and project / construction management software (e.g., SharePoint, Oracle Aconex, e-Builder, Unifier, Kahua, etc.).\nProficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).\nPreferred Qualifications\nMaster’s degree in construction management, project management, engineering, or information management.\nActive professional certifications such as CRM (ICRM), IGP (ARMA), and/or CDT (CSI).\nExperience serving as the lead document control resource for the owner on a program exceeding $1B in construction value.\nExperience standing up a document control function at the start of a program, including the numbering convention, metadata schema, workflow configuration, and the written document control procedure.\nExperience supporting external quality audits under ISO 9001:2015 and producing objective evidence on request.\nExperience controlling records across multiple concurrent contracts or work packages on the same program, including highway, bridge, transit, airport, and water and wastewater work.\nProficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.\nCompensation Details\nExpected Salary: $80k-$140k/year ($38-$67/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level and years of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.\nJust LOOK at the Benefits We Offer!\nUnlimited flexible time off\nPaid holidays\nPaid parental leave\nHealth, dental, and vision insurance\nFlexible spending accounts (healthcare and dependent or elder care)\nLong-term disability insurance\nShort-term disability insurance\nLife insurance and accidental death and dismemberment\n401(k) plan with guaranteed employer contribution\nFormal career planning and development program\n$2,500 annually toward professional development\nWellness program with monthly wellness stipend\nCompany cell phone or cell phone plan reimbursement\nFree personalized meal planning and nutrition support with a registered dietitian\nFree personal financial planning services\nEmployee assistance program\nEmployee discounts\nEmployee referral bonus\nSpecific plan details and coverage for each benefit noted above will be provided upon offer.\nIf you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply. \nLuster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.\nAll positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.\nThis job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills requiredfor the position.\nLuster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. \nPlease email  for accommodations necessary to complete the application process.","description_format":"text","description_chars":8274,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible time off","Life insurance","Parental leave","Professional development","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Government","Professional Services","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-18T19:57:19Z"}],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":4,"expected_fill_days":26,"reasons":["conf:0","wave","win:early"],"computed_at":"2026-09-23T05:45:00Z"},"pay":{"stated_usd_annual":140000,"is_top_pay":true},"html_url":"https://alion.io/job/luster-national-document-control-specialist-2","json_url":"https://alion.io/job/luster-national-document-control-specialist-2.json","meta":{"generated_at":"2026-09-23T18:05:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}