{"id":2959278,"url":"https://alion.io/job/lvmh-executive-assistant","title":"Executive Assistant","company":{"id":5621,"name":"LVMH","domain":"lvmh.com","url":"https://alion.io/company/lvmh","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":35,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":100000,"max":125000,"currency":"USD","period":"year","gross":null,"usd_annual":125000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-20T19:22:14Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-27T20:47:46Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"WHO WE ARE\nfresh is a global skincare brand within the LVMH Group, headquartered in New York City. We emphasize the look, feel, and scent in every product, transforming skincare into an elevated, sensual experience. Our collection of skincare, lip care, bodycare, and fragrances are available in 16 countries, across our fresh boutiques and digital channels, specialty and department stores, and more.\nWe are an organization of curious creators who embrace innovation, optimism, and always keep our customers at the forefront. With a pioneering spirit, we are empowered to challenge the status quo and use our authentic voice to do the right thing for our people, our brand, and the environment.\nHere at fresh, we intentionally foster a spirit of belonging. We celebrate our diversity and support every employee to feel welcomed, valued, respected, and heard. By embracing curiosity and collaboration, we recognize that our differences strengthen us.\nMAIN JOB OBJECTIVE\nWe are seeking an exceptional senior Executive Assistant to provide high-level administrative and operational support to more than one C-Suite/Leadership Executives. This role requires a highly proactive, polished, and trusted partner who consistently thinks ahead, anticipates executive needs, identifies potential problems before they arise, and takes initiative to resolve them. The ideal candidate has proven experience supporting more than one executive simultaneously and is a strong multitasker who can connect dots across priorities, manage complex workflows and competing demands, and adapt quickly without compromising accuracy or follow-through. Resourceful and creative, this individual thinks beyond established approaches, offers practical solutions, and identifies opportunities to streamline processes and help create leverage for senior leaders in a fast-paced global environment. Success requires sound judgment, strong business acumen, excellent communication skills, meticulous attention to detail, and the ability to build effective relationships, remain composed under pressure, and distinguish when to act independently versus escalate. Above all, we are looking for someone who operates with discretion, urgency, and ownership, follows commitments through to completion, and serves as a dependable partner while remaining in an Executive Assistant capacity.\n JOB RESPONSIBILITIES\nManage complex and ever-changing day-to-day schedules for multiple executives via Microsoft Outlook, including prioritizing requests, resolving conflicts, and coordinating meetings across multiple time zones.\nServe as a trusted administrative partner who anticipates executive needs, identifies issues before they arise, and operates with a consistent one-step-ahead mentality.\nAct as a central point of coordination across priorities, meetings, travel, communications, and follow-ups to ensure executives are prepared, aligned, and able to focus on the highest-impact work.\nPrepare executives for meetings and appointments by developing agendas, gathering materials, coordinating logistics, preparing conference rooms and audio/visual needs, and ensuring timely follow-through on next steps.\nDraft, edit, and organize executive communications, presentations, meeting notes, briefings, and other materials with clarity, accuracy, and strong attention to audience and tone.\nMaintain effective document and information management for executives, including preparing, reviewing, organizing, and tracking key records, materials, and action items.\nCoordinate domestic and international travel arrangements; prepare detailed itineraries inclusive of flights, visas, hotels, ground transportation, meeting agendas, and relevant briefing materials.\nOversee executive and departmental expenses, submitting all necessary invoices in Medius and credit card expenses in Concur in a timely and accurate manner.\nHandle confidential and sensitive information with impeccable discretion, sound judgment, and professionalism; know when to escalate, redirect, or protect information appropriately.\nAct as a liaison between executives and internal/external stakeholders, representing leaders with polish, responsiveness, and a strong service mindset.\nSupport special projects and operational initiatives as assigned, helping to organize workstreams, track deliverables, and drive timely follow-through.\nSupport the planning and execution of company-wide events, leadership meetings, team gatherings, offsites, and employee engagement moments, including coordinating timelines, logistics, communications, vendors, materials, and follow-up actions\nAssist with office management and workplace operations, including maintaining an organized, welcoming office environment; coordinating supplies, space needs, visitor logistics, facilities requests, and vendor support; and helping ensure day-to-day office needs are handled proactively and professionally.\nWhat you will learn in the first 6 months:\nLearn each executive's working style, communication preferences, business priorities, key stakeholders, and expectations for meeting preparation, scheduling, travel, and follow-through.\nBecome highly proficient in Microsoft Outlook for advanced calendar management, and master expense systems like Medius and Concur.\nIntegrate into the company culture, learning the organizational structure, key internal and external contacts, and relevant company policies.\nBegin to demonstrate a proactive, business-minded, \"one-step-ahead\" approach by anticipating needs, identifying potential roadblocks, and offering thoughtful solutions.\nWhat you will achieve in 12 months:\nProvide strategic calendar and operational support that enables executives to focus on key priorities, including long-range planning, project coordination, and effective meeting flow.\nConfidently draft and refine memos, presentations, meeting materials, and executive briefings, synthesizing information clearly to support decision-making and alignment.\nStrengthen relationships with internal and external stakeholders, optimizing information flow and demonstrating impeccable discretion with confidential matters.\nConsistently apply independent judgment, problem-solving, targeted research, and process improvement to help streamline administrative operations and strengthen executive effectiveness.\nPhysical Requirements:\nMust be able to remain in a stationary position on average of 7.5 hours/day.\nLight to moderate lifting may be required.\nWhile performing the duties of this job, the employee may be regularly required to stand, sit, reach, stoop, kneel, and operate a computer, telephone, and keyboard.\n PROFILE\nYou have:\n5+ years of experience as an Executive Assistant, ideally supporting multiple C-Suite or senior leadership executives in a fast-paced, complex environment.\nProven experience supporting C-Suite or leadership-level executives with high discretion, urgency, and professionalism.\nExceptional organizational, prioritization, and time management skills, with the ability to manage competing demands and shifting priorities.\nStrong business judgment and the ability to understand context, anticipate implications, and connect information across people, meetings, and priorities.\nExcellent written and verbal communication skills, including the ability to draft clear, polished executive communications and materials.\nA proactive, resourceful, and solutions-oriented mindset; someone who sees around corners, follows through, and takes ownership without needing step-by-step direction.\nHigh emotional intelligence and executive presence, with the ability to build trust and communicate effectively with senior leaders, employees, and external partners.\nProficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint; advanced calendar management skills required.\nExperience with expense management systems such as Medius and Concur is a plus.\nExperience coordinating executive, team, or company-wide events, including managing logistics, vendors, timelines, materials, and stakeholder communications.\nComfort supporting office management or workplace operations, with a proactive approach to maintaining an organized, efficient, and employee-friendly office environment.\nAbility to maintain confidentiality, exercise discretion, and handle sensitive information with maturity and sound judgment.\nBachelor's degree preferred.\n WHAT WE OFFER YOU\nTraining & Development and Culture\nFresh and LVMH Sponsored Trainings and Workshops for Personal and Professional Development\nOpportunities for networking and building relationships with LVMH Community and Network\nOpportunities to join internal communities: DEIB Council, Sustainability Champions, LVMH Employee Resource Groups\nMental Health Support\nFree professional consultation, referrals and counseling through the Employee Assistance Program (EAP)\nFree 24/7 confidential mental health support\nPaid Time Off and Flexibility\nFlexible paid time off policy inclusive of Summer Fridays\nFertility and Family Planning\nFertility Services, Maternity and Newborn Support, Adoption and Surrogacy Assistance, including cryopreservation when part of fertility treatment\nPaid Parental Leave (Inclusive of Maternity, Paternity, Adoption, Surrogacy) at eligibility\nTravel & lodging for those who can’t access care\nBack-up dependent Care and Tutoring\nFresh and LVMH ‘Perks’ and Discounts\nFresh In-Store Discounts and Gratis\nLVMH Group Friends and Family Sales across all divisions within LVMH: Wines and Spirits, Watches and Jewelry, Perfumes and Cosmetics, Fashion and Leather Goods, etc.\nPre-Tax Commuter Benefits through Wage Works\nAdditional Health Club Discounts, Sporting/Entertainment Ticket Discounts, Insurance Discounts (Pet, renters, home)\nHealth Care\nMedical, dental and vision\nRetirement and Additional Benefits\n401k with Company Match + Additional Employer Contribution at eligibility\nFresh provides equal employment opportunities to all employees and applicants without regard to race, color, religion, religious creed, national origin, ancestry, citizenship, sex, gender (including gender identity and expression), pregnancy, age, sexual orientation, physical or mental disability, medical condition, genetic information, sexual orientation, marital status, familial status, veteran status, or any other legally protected status under applicable federal, state or local laws. We are committed to fostering a professional work environment free from discrimination and harassment, including discrimination and harassment based on all protected categories.\nThe salary range for this role is $100,000 - $125,000 USD.\nThis role is based in New York, NY.\nAll your information will be kept confidential according to EEO guidelines.","description_format":"text","description_chars":10728,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["401k plan","Parental leave","Professional development"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Cosmetics & Makeup","Jewelry","Spirits & Distilled Beverages","Fragrances & Perfumes"],"lifecycle":[{"event":"open","at":"2026-10-20T22:26:49Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":6,"expected_fill_days":35,"reasons":["conf:3","win:early"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":125000,"is_top_pay":true},"html_url":"https://alion.io/job/lvmh-executive-assistant","json_url":"https://alion.io/job/lvmh-executive-assistant.json","meta":{"generated_at":"2026-10-27T22:37:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14348,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5621},"rest":"https://alion.io/mcp/rest/get_company?id=5621"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Flvmh-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Flvmh-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Flvmh-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/lvmh-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Flvmh-executive-assistant"}]}