{"id":4041818,"url":"https://alion.io/job/macalester-alumni-engagement-coordinator","title":"Alumni Engagement Coordinator","company":{"id":454660,"name":"Macalester","domain":"macalester.edu","url":"https://alion.io/company/macalester","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Paul, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-10T22:27:17Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T14:42:55Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Overview\nThe Alumni Engagement team at Macalester College is seeking an Alumni Engagement Coordinator to support the team with administrative duties. This position works in a fast-paced environment and serves as the first point of contact for Alumni and other inquiries, as well, oversees student workers.Macalester's Alumni Engagement team creates compelling opportunities for alumni to connect with each other and the college. We value collaboration, communication, time-management skills, and creativity.\nThis position is full time 38.75 hours with a weekly hybrid schedule (Monday and Friday remote Tuesday, Wednesday, and Thursday in office) with business hours typically from 8:30am-4:30pm.\nResponsibilities & Qualifications\nAlumni Engagement Administrative Support:\nOwns the daily rhythm of the Alumni Engagement office so the team can focus on its goals: anticipating needs before they become requests, spotting upcoming deadlines, prepping materials ahead of time, and flagging issues early.\nBuilds, documents, and improves the processes the office runs on, so work is consistent and easy to hand off.\nManages projects as assigned, including data entry, report generation, and meeting support for internal and external groups.\nServes as the first point of contact for Alumni Engagement inquiries and communications. This includes customer service such as responding to Alumni emails and phone calls, routing inquiries to the right colleague, and ensuring nothing falls through the cracks.\nPerforms other administrative support duties as needed.\nEvents Administrative Support:\nProvides logistical support for Engagement events including 50th Reunion, committee meetings, regional and local events, etc.\nManages behind-the-scenes event work: invitations, online registration forms, event packets, on-site support, and post-event follow-up with staff and attendees.\nWorks with the Associate Director of Alumni Engagement for Regional Programs to track the events calendar and ensure all supplies and logistics are completed in a timely manner.\nInitiates communications for events and coordinates the monthly email newsletters.\nSupports Reunion with Award recognition, 50th programs, supply ordering, and campus volunteer coordination.\nPerforms other event administrative support duties as needed. \nCommunications Support\nOwns the monthly alumni email newsletter from planning through send.\nRuns Alumni Engagement's social media accounts, including creating a content calendar and providing regular updates\nKeeps the alumni website current and accurate.\nDirects the student office assistants who help keep social media and the website up to date.\nInitiates communications and invitations for events.\nAlumni Council Support:\nSupports the administrative needs of the Alumni Council meetings including virtual and retreat meeting preparations, calendaring, and communications, etc.\nServes as a staff liaison to the Communications Committee working with them to support contributions to social media and newsletters.\nStudent Management\nRecruits, hires, trains, and supervises student workers.\nDirects student work on research, office inventory, and event supplies creation\nTrains and supports on creating communications, social media posts, and other creative projects.\nStaff Support\nReconciles budgets, credit card purchases, and tracks expenses.\nKeeps track of calendar and timelines to support the work of the Alumni Engagement team\nSupports the Director of Alumni Engagement with day to day office tasks and special projects, including but not limited to scheduling, communicating, and coordinating logistics for meetings as well as preparing supporting materials for work and meetings.\nSupports the AVP for Engagement with office tasks and special projects, including but not limited to scheduling, communicating, and coordinating logistics for meetings, preparing information that supports work and meetings.\nQualifications\n1-3 years of administrative experience.\nHigh school diploma required. Associate’s or Bachelor’s degree preferred. \nStrong attention to detail and organization skills; ability to juggle multiple projects/events simultaneously.\nAbility to use databases and all forms of electronic communications.\nAbility to review and analyze data to produce reports.\nAbility to handle multiple projects and priorities at the same time in a busy, demanding environment.\nExperience with Microsoft Office Suite, Google Business Suite, fundraising software, social media platforms and broadcast emails. \nExperience with volunteers and higher education is helpful. \nAn appreciation for the value of a liberal arts education, the ability to work respectfully with sensitive and confidential information and to build positive, professional relationships. \nAbility to occasionally work evenings and weekends for campus events and board meetings.\nCompensation:\n$23.19-$24.25 HourlyUnion:\nMAPEBenefits\nAt Macalester,we are proud to offer excellent comprehensive employee benefits. Here are some highlights:\n10% employer contributions to the retirement plan. \nOutstanding vacation and sick time packages, plus an additional 10 holidays.\nCompetitive health, dental, vision, and life & disability insurance\nGenerous employer contribution to Health Savings Account.\nTuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.\nFree primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.\nAccess to the athletics fitness facility, wellness coaching, and activities.\nThese are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page\nBargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.\nSatisfactory completion of a criminal background check is a condition of employment.\nApplication Guidelines\nFor best consideration, please submit your cover letter and resume by Sunday, November 29th, 2026. This position will be posted until filled.\nAll inquiries about this position should be directed to:\nJaclyn Howard\n\nTalent Acquisition Manager\nMacalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law. 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