{"id":2087031,"url":"https://alion.io/job/macdonald-miller-vendor-services-coordinator","title":"Vendor Services Coordinator","company":{"id":2449321,"name":"MacDonald-Miller","domain":"macmiller.com","url":"https://alion.io/company/macmiller","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":78,"open_postings":15,"ghost_share":0,"stale_share":0.867,"repost_share":0,"time_to_fill_p50_days":46,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Seattle, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":32,"max":42,"currency":"USD","period":"hour","gross":null,"usd_annual":84000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-09-22T00:00:00Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-11-02T20:16:49Z","board_verified":false,"closed_at":"2026-11-02T20:16:49Z","days_open":41,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":41},"description":"At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over 1,600 employees across 14 offices, there is a breadth and variety of work to keep you engaged and inspired.\nWe enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:\nNew construction - Engineering, fabrication and installation of mechanical systems for new projects following lean construction practices \nSpecial projects - Retrofits and mechanical repairs for existing buildings for new efficiencies \nService - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response \nBuilding performance - Control systems, fault detection, energy services and remote monitoring \nEnergy & Sustainable Solutions -- Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients\nPeople love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:\nCollaboration - Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.\nDedication - We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.\nSafety - Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.\nCommunity - We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.\nInnovation - We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.\nFun! - Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.\nRequirements\nVendor Services Coordinator:This is where you come in.\nThe Vendor Services Coordinator is responsible for reviewing and setting up all vendor portals and processing customer registrations as they come in. This role involves close collaboration with our accounting, sales administration, and operations teams to ensure all requests are accurately completed. Serving as a liaison between internal MM staff and external customers, the Coordinator maintains constant communication to keep everyone on track with processing updates for vendor requests.\nKey responsibilities include preparing and presenting performance reports, analyzing data to identify areas for improvement, and documenting and communicating various vendor service requests. The ideal candidate is highly organized and excels in open, clear, and timely communication with both internal and external stakeholders.\nIn return for achieving ambitious goals, you’ll be rewarded with increased responsibilities, numerous growth opportunities, and more freedom than you've likely experienced before.\nTop deliverables in the first year to be a hero:\nEfficiently manage incoming vendor email requests.\nMaintain and update various vendor portals to ensure timely and accurate information.\nAnalyze performance data from vendor portals to identify opportunities for improvement.\nDevelop and implement action plans based on performance analysis.\nEnsure effective communication with both internal and external customers.\nWork closely with customers to verify the accuracy and proper submission of documents and requests.\nCollaborate with management to streamline operations and enhance service delivery. \nThe Vendor Services Coordinator reports to Antonio Carrillo, Service Coordination Supervisor, and operates within a collaborative team environment. This role is highly visible and involves working on diverse projects and initiatives to support our growing business. The position requires interaction with all levels and functions within the organization.\nYour Background:What kind of person will thrive in this role?\nYou should have…\nProven ability to deliver results efficiently and on time\nStrong problem-solving skills and a track record of effective solutions\nProficiency with office software, particularly MS Word, Excel, and Outlook\nAnd everyone you work with should describe you as someone who has…\nA strong work ethic\nAdaptability\nPassion and positivity\nAnd you should be motivated by…\nEmpowering yourself to learn how to do something. If you need a ton of handholding or a micro-manager boss, this is not the place for you\nWorking in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year\nHaving fun in an environment high on transparency, open to innovative new approaches with a supportive family feel\nBenefits\nCompensation:$32 to $42/hour\nMacDonald-Miller Facility Solutions presently provides employee coverage for:\nMedical, dental, vision for employees (coverage available for dependents for shared premium).\n401k retirement plan including Company matching.\nVacation and Sick Compensation (PTO), and Holiday Pay!\nDisability income protection including short term and long-term disability.\nEmployee and dependent life insurance.\nWellness Program.\nEmployee Assistance Program.\nWhere you will work:\nOur Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.\nInterested in learning more?\nIf you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!\nMacDonald-Miller Facility Solutions is an Equal Opportunity Employer. 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