{"id":3505181,"url":"https://alion.io/job/mace-assistant-office-manager","title":"Assistant Office Manager","company":{"id":678612,"name":"Mace","domain":"macegroup.com","url":"https://alion.io/company/macegroup","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Phenom","truth_index":{"grade":"A","score":96,"open_postings":7,"ghost_share":0,"stale_share":0.143,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":53000,"period":"year","method":"role_country_seniority_unknown","sample_n":504},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-29T09:41:58Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-05T04:29:33Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.\nManage projects to achieve agreed outcomes on time, within budget and quality standards. Provides day-to-day leadership, aligning teams to deliver objectives and KPIs. Manages risks, change processes, and internal fee targets, ensuring collaboration and excellence throughout project delivery.\nWe are looking for an organised, proactive and personable assistant office manager to support the efficient day-to-day running of a busy project office and provide coordination and administrative support to the wider team.\nThis is a varied, hands on role for someone who enjoys keeping an office organised, supporting colleagues and ensuring that meetings, reporting, records and general administration run smoothly.\nYou’ll be responsible for:\nSupporting the smooth day-to-day running of the office.\nCoordinating meetings, room bookings, refreshments and team events.\nPreparing agendas, taking minutes, tracking actions and distributing meeting notes.\nSupporting monthly client reporting and contract reviews.\nAssisting with presentations and materials for internal and external meetings.\nCoordinating new starter and leaver administration, including HR documentation and IT/equipment requests.\nMaintaining training records, training matrices and CSCS card information.\nKeeping holiday and absence records up to date.\nArranging travel, including train and hotel bookings.\nLiaising with suppliers for stationery, couriers, printing, PPE and signage.\nSupporting petty cash administration and reconciliations.\nMaintaining project circulation lists, CVs and project profiles.\nOrdering and maintaining general office supplies.\nProviding general administrative support to senior colleagues and the wider project team.\nBuilding positive working relationships with internal stakeholders, project teams and external suppliers.\nSupporting the team's commitment to net zero carbon and the identification and reduction of carbon emissions.\nYou’ll need to have:\nPrevious experience in an office administration, office coordinator, team assistant or assistant office management role.\nExcellent organisation and time-management skills.\nStrong attention to detail and the ability to manage multiple priorities.\nExperience coordinating meetings and ideally taking minutes and following up actions.\nGood written and verbal communication skills.\nConfidence dealing with colleagues, senior stakeholders and external suppliers.\nStrong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.\nA proactive, flexible and collaborative approach.\nExperience supporting project or professional services teams would be advantageous.\nOur values\nSafety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.\nClient focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.\nIntegrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.\nCreate opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.\nMace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.\nWe are also open to discussing part time, flexible, and hybrid working options if suitable within the role.","description_format":"text","description_chars":3829,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Retail & Shop Systems"],"lifecycle":[{"event":"open","at":"2026-10-30T05:16:27Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Graduate Trainee, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Global Business Mobility: Graduate Trainee; Skilled Worker","cap_exempt":false,"checked_at":"2026-11-05T06:29:30+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":6,"expected_fill_days":41,"reasons":["conf:1","velocity","win:early","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/mace-assistant-office-manager","json_url":"https://alion.io/job/mace-assistant-office-manager.json","meta":{"generated_at":"2026-11-05T06:39:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8260,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":678612},"rest":"https://alion.io/mcp/rest/get_company?id=678612"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmace-assistant-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmace-assistant-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmace-assistant-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mace-assistant-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmace-assistant-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3505181}},{"tool":"search_jobs","arguments":{"company":"macegroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3505181},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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