{"id":2743710,"url":"https://alion.io/job/mach-industries-office-events-manager","title":"Office & Events Manager","company":{"id":4935,"name":"Mach Industries","domain":"machindustries.com","url":"https://alion.io/company/machindustries","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":100,"open_postings":5,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-29T05:49:05Z"}},"role":"Marketing","role_family":"Marketing","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Huntington Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-16T20:24:29Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-29T16:33:20Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"About Mach Industries\nFounded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.\nOur vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.\nThe Role\nWe are seeking a highly organized, resourceful, and proactive Office & Events Manage r to oversee daily office administration, coordinate company events, and provide administrative support to executive leadership. This role will serve as a central point of coordination for office administration, employee engagement activities, company events, and executive administrative needs. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and can independently manage competing priorities while maintaining a professional and welcoming office environment. This is a hands-on role requiring strong organizational skills, discretion, flexibility, and a willingness to support responsibilities beyond traditional office management\nKey Responsibilities\nOffice Management & Administration\nOversee daily office administrative functions to ensure efficient and organized operations.\nManage office supplies, general purchasing, inventory, and administrative resources.\nServe as a primary point of contact for general office inquiries, visitors, and administrative requests.\nCoordinate incoming and outgoing mail, deliveries, shipments, and general office correspondence.\nManage administrative vendor relationships, including office supply providers, catering services, and other general service providers.\nAssist with administrative budgets, purchasing, expense tracking, invoice processing, and procurement activities.\nDevelop and maintain office procedures, administrative records, and organizational systems.\nCoordinate with HR, IT, and other departments to support new-hire onboarding and employee administrative needs.\nWorkplace & Office Operations\nServe as a primary point of contact for day-to-day workplace and office needs.\nEnsure office spaces remain organized, functional, professional, and ready to support employees, executives, and visitors.\nCoordinate office supplies, common-area standards, workplace amenities, furniture, and employee support needs.\nSupport conference rooms, collaboration spaces, breakrooms, kitchens, executive areas, and shared workplace environments.\nCoordinate with Facilities on building-related issues impacting the employee workplace experience.\nPartner with IT and Security on workstation moves, conference room requirements, access needs, and employee onboarding/offboarding activities.\nSupport workplace readiness for new hires, visitors, leadership meetings, company events, and other business activities.\nManage workplace vendors and service providers as assigned.\nMonitor employee workplace feedback and identify opportunities for continuous improvement.\nEvent Planning & Employee Engagement \nLead the planning, coordination, and execution of company-sponsored events, employee engagement activities, and corporate gatherings.\nOrganize internal events, including all-hands meetings, leadership gatherings, team-building activities, holiday celebrations, and company milestones.\nManage event logistics, including venue selection, catering, vendor coordination, transportation, equipment, setup, and breakdown.\nDevelop and manage event budgets, schedules, and planning timelines to ensure successful execution.\nPartner with HR, leadership, and cross-functional teams to develop initiatives that strengthen employee engagement and company culture.\nCoordinate executive and VIP visits, including meeting arrangements, hospitality, and onsite logistics.\nExecutive & Leadership Support\nProvide administrative and logistical support to designated executives and senior leaders as business needs require.\nAssist with calendar management, meeting coordination, scheduling, and preparation for internal and external meetings.\nCoordinate meeting logistics, conference rooms, catering, technology requirements, materials, and other executive meeting needs.\nSupport executive travel planning, itineraries, reservations, and related logistics when required.\nCoordinate executive and VIP visits, including workplace readiness, access, meeting spaces, catering, and visitor experience.\nAssist with leadership offsites, company events, customer meetings, and other high-priority gatherings.\nHelp manage competing priorities and proactively identify scheduling, workplace, or logistical conflicts.\nPrepare or coordinate meeting materials, agendas, presentations, and other administrative documentation as needed.\nHandle sensitive and confidential business information with a high degree of professionalism and discretion.\nServe as a responsive point of coordination between executives, internal teams, visitors, and external partners.\nCross-Functional & General Operations \nAssist with special projects, organizational initiatives, and other business operations as assigned.\nIdentify opportunities to streamline administrative processes and improve operational efficiency.\nMaintain accurate administrative records, documentation, vendor information, and reporting.\nDemonstrate flexibility and a willingness to perform duties outside the traditional scope of office management, including general administrative, logistical, and operational support as business needs evolve.\nRequired Qualifications \n3-5+ years of professional experience in office management, executive administration, hospitality, event management, or a related field.\nDemonstrated experience supporting senior executives or executive leadership teams in a fast-paced professional environment.\nStrong organizational and project management skills, with the ability to manage multiple priorities and competing deadlines.\nExperience independently planning and executing corporate events, meetings, and employee engagement activities.\nProficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and other common productivity tools.\nExcellent written and verbal communication skills, with a high degree of professionalism and interpersonal awareness.\nDemonstrated ability to handle sensitive and confidential information with discretion.\nExperience managing vendors, coordinating services, tracking budgets, and processing purchase requests.\nStrong problem-solving skills, resourcefulness, and the ability to operate independently with minimal supervision.\nWillingness to be hands-on and support evolving administrative needs in a dynamic startup environment.\nAbility to occasionally lift, move, or arrange office supplies and event materials weighing up to 25 pounds.\nFlexibility to support occasional early morning, evening, or weekend events based on business needs.\nWillingness to travel occasionally to other Mach locations or offsite company events, as required.\nPreferred Qualifications \n5+ years of progressive experience in office management, executive administration, business operations, or a related field, preferably supporting senior leadership in a fast-paced organization. \nBachelor's degree in Business Administration, Hospitality Management, Communications, or a related discipline. \nExperience coordinating complex meetings, executive visits, events, travel, or leadership offsites.\nExperience supporting high-growth technology, aerospace, defense, advanced manufacturing, or startup environments.\nExperience managing office moves, expansions, renovations, and tenant improvement projects.\nFamiliarity with accessibility requirements, building codes, and workplace planning best practices.\nExperience managing workplace vendors, furniture dealers, and design consultants.\nFamiliarity with workplace utilization and occupancy data.\nAdditional Requirements\nAvailable to work extended hours and weekends as needed\nITAR Requirements\nTo conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. \nPay Range\n$75,000—$90,000 USD\nAt Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends.\nKey Elements of Our Compensation Philosophy:\nCompetitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location.\nPerformance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel.\nEquity Participation: We offer stock options or equity to employees, ensuring that you share in the success and growth of the company.\nBenefit Packages: Our benefits include healthcare, dental and vision plans, retirement savings, and paid time off, because we understand that your well-being extends beyond the office.\nProfessional Development: We allocate funds for continuing education, training, and career growth.\nTransparency: We are committed to openness about our compensation tiers and how decisions are made, ensuring trust and mutual respect.\nBy joining Mach, you’re not just accepting a job-you’re becoming a key part of a team that values your contributions and invests in your growth. Together, we aim to create a rewarding environment that sets the stage for long-term success.\nData Privacy\nTo view Mach Industries candidate data privacy policy, please visit https://machindustries.com/privacy-policy.\nDisclosures\nThis position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.\nMach participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.\nThe salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.\nMach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, plea...","description_format":"text","description_chars":12013,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":true,"languages":[]},"benefits":["Company events","Equity","Health insurance","Professional development","Retirement plans","Stock options"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Missiles","Military Drones","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-16T21:38:27Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":352500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":12,"expected_fill_days":44,"reasons":["conf:2","velocity","win:early","comp:brand"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":false},"html_url":"https://alion.io/job/mach-industries-office-events-manager","json_url":"https://alion.io/job/mach-industries-office-events-manager.json","meta":{"generated_at":"2026-10-29T20:39:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30637,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4935},"rest":"https://alion.io/mcp/rest/get_company?id=4935"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmach-industries-office-events-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmach-industries-office-events-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmach-industries-office-events-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mach-industries-office-events-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmach-industries-office-events-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2743710}},{"tool":"search_jobs","arguments":{"company":"machindustries.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2743710},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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