{"id":1923534,"url":"https://alion.io/job/machinify-administrative-assistant","title":"Administrative Assistant","company":{"id":7119,"name":"Machinify","domain":"machinify.com","url":"https://alion.io/company/machinify","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":38,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":147,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":30,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-05-19T23:06:30Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-17T10:49:52Z","board_verified":true,"closed_at":null,"days_open":150,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":150},"description":"Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.\nThe Opportunity\nWe’re looking for a warm, organized, and proactive Admin Assistant to be the heartbeat of our Dallas office. You’ll be the first face visitors and employees see, keep daily operations running smoothly, and make sure every detail - from conference rooms to coffee stations - is handled with care. If you love a role where no two days are exactly the same and where your reliability truly matters, this is for you.\nWhat You’ll Do\nFront Desk & Guest Experience\nGreet every visitor with a warm welcome - introduce yourself, offer a beverage, and notify their host promptly\nServe as the first point of contact for calls, walk-ins, and general inquiries\nManage visitor badges and ensure compliance with onsite security protocols\nEscort guests to conference rooms and keep them comfortable throughout their visit\nDaily Office Operations\nOpen the office each morning: check conference rooms, restock snacks/beverages, prep coffee when guests are expected, and review the day’s schedule\nMonitor supply levels throughout the day and place orders or restock from storage as needed\nCoordinate vendor services including cleaning, maintenance, and deliveries\nOversee incoming and outgoing mail, packages, and courier shipments\nKeep shared spaces - kitchens, conference rooms, phone rooms - clean and presentable at all times\nComplete end-of-day closing duties: reset all rooms, power down equipment, log hours, and set Slack status to Away\nAdministrative & Executive Support\nAssist with scheduling onsite meetings, booking conference rooms, and coordinating team events\nPrepare meeting materials, agendas, and light note-taking when needed\nSupport executives and team leads with general administrative tasks and ad hoc requests\nProcess invoices, purchasing requests, and office-related expenses\nMonitor Slack and respond to messages promptly throughout the day\nFacilities & Employee Support\nAct as the point of contact for facilities issues: IT tickets, building services, and repair requests\nHelp coordinate onsite trainings, leadership visits, and employee engagement activities\nAssist with new hire onboarding logistics - badges, seating, and equipment setup\nEnsure compliance with health, safety, and security protocols at all times\nWhat You Bring\n1-3 years of experience in reception, office coordination, or customer-facing administrative work\nWarm, polished, and professional - you make people feel welcome the moment they walk in\nHighly organized with strong attention to detail and the ability to manage multiple priorities at once\nProactive mindset: you anticipate what needs to be done and act on it without waiting to be asked\nComfortable with Microsoft Office, Google Workspace, Slack, and modern office tools\nExperience in healthcare, health tech, or regulated environments is a plus - but not required\nAble to work 100% onsite in Dallas, TX\nWhat We Offer\nTop Medical/Dental/Vision offerings\n\nFSA/HSA\n\nTuition reimbursement\n\nCompetitive salary, 401(k) with company match\n\nAdditional health and wellness benefits and perks\n\nFlexible and trusting environment where you’ll feel empowered to do your best work\nThe salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. \nPay range: $30-$35 per hour.\nEqual Employment Opportunity at Machinify\nWe are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/","description_format":"text","description_chars":4818,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Medical AI","Revenue Cycle & Medical Billing"],"lifecycle":[{"event":"open","at":"2026-10-05T18:57:36Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 32 · green card filings: 1","filings_12m":32,"filings_prev_12m":4,"green_card_filings_12m":1,"median_offered_wage_usd":172955,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.733,"p_room":0.44,"age_days":150,"expected_fill_days":147,"reasons":["conf:1","velocity","win:tail","crowd:junior"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/machinify-administrative-assistant","json_url":"https://alion.io/job/machinify-administrative-assistant.json","meta":{"generated_at":"2026-10-17T11:42:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15361,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7119},"rest":"https://alion.io/mcp/rest/get_company?id=7119"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmachinify-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmachinify-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmachinify-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/machinify-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmachinify-administrative-assistant"}]}