{"id":3044498,"url":"https://alion.io/job/mackay-administrative-assistant","title":"Administrative Assistant","company":{"id":720279,"name":"MacKay","domain":"gomackay.com","url":"https://alion.io/company/gomackay","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":11,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":43,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vancouver, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":66000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T22:31:28Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-26T01:50:48Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"At MacKay, we believe great people are the foundation of our growth and success.\nWe are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high-quality work and helping our projects succeed.\nIf you thrive on meeting challenges, solving problems, and rock at juggling responsibilities, this Administrative Assistant role with MacKay’s Vancouver team might be for you!\nIn this role, you will support multiple teams with a variety of short- and long-term activities. You will handle tasks and coordinate daily activities to drive success, utilize strong organizational and communication skills, and take on additional responsibilities. \nMarkers of success in this role include attention to detail, a proactive approach, a customer service focus, and a preference for a fast-paced, multitasking environment.\nBe part of a team that continues to raise the bar, makes work fun, tackles challenges together, and brings their A-game to level up the entire team. \nKey responsibilities:\nGreet visitors and answer phones in a professional and friendly manner in accordance with our core values of honesty, dedication, and relationships\nEnsure the smooth running of the office; maintain office supplies; mail/shipping tasks, plan set deliveries; handle requests; and oversee the facilities and workspace.\nManage travel arrangements for staff, and support travel and expense reporting\nOrganize food orders for a variety of employee events, including lunch-and-learns.\nEvent management support with logistics, employee engagement activities\nNew hire onboarding support and coordination\nOther duties as assigned\nWhat you will bring to us:\nUp to two years of experience in a similar role\nHigh proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines.\nExcellent verbal and written communication skills.\nProficiency in Google Office Suite (Docs, Sheets, Meet etc.)\nExperience with a T&E Platform is preferred\nMust be proactive, self-motivated, able to multitask, work both independently and in a team environment.\nThe ability to interact effectively and professionally with clients, consultants and the community at large.\nWhy Join MacKay?\nA people-first culture\nAt MacKay, we put people first. We are committed to creating an environment where employees can grow, contribute, and do their best work. We support well-being, encourage balance, and create space for people to succeed both professionally and personally.\nMeaningful work and real impact\nOur teams take on complex infrastructure and environmental challenges that support critical systems and shape the places where people live and work. Every role contributes to delivering that work and making it successful.\nGrowth and opportunity\nWe are in an exciting phase of growth, expanding across geographies, services, and markets. That growth creates opportunities for our employees to take on new challenges, build their careers, and contribute in new ways as the company evolves.\nA strong and trusted foundation\nBuilt on more than 50 years of experience, MacKay has developed a reputation for quality work, strong relationships, and dependable results. You’ll be part of a team with a solid foundation and a clear direction for the future.\nOpportunities to share in success\nWe provide opportunities for employees to participate in ownership and build long-term financial value as the company grows.\nOur Values\nAt MacKay, our values guide how we work, collaborate, and support one another.\nHonesty. We build trust through transparency, integrity, and accountability.\nDedication. We are committed to the success of our team members, clients, and communities.\nRelationships. We foster lasting connections that strengthen our work and the teams around us.\nWho We Are\nMacKay is an infrastructure and environmental services firm built on more than 50 years of experience and a growing collective of expertise.\nWe are in an exciting phase of growth, expanding our reach, strengthening our capabilities, and bringing together talented teams across the country. That growth is creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long-term careers.\nEvery role at MacKay contributes to the success of our projects and the clients we serve. Whether your work is technical or operational, you are part of a team that delivers quality, builds relationships, and moves projects forward.\nWe’re looking for dedicated, talented individuals who deliver excellence, thrive in collaborative environments, and value both meaningful work and work-life balance. If this sounds like you, we’d like to hear from you. \nPlease note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.\nUS Pay Range\n$27—$31.50 USD\nFull-time employees receive a well-rounded benefit package including access to our company-sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees receive paid vacation and sick time, 11 paid holidays, and are able to participate in employee ownership options. MacKay pays for expenses associated with licensure as well as annual performance bonuses.\nEmployment requires passing a pre-employment background check and drug screen. \nAs a federal contractor, we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.\nOpen until filled.","description_format":"text","description_chars":5955,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Construction"],"lifecycle":[{"event":"open","at":"2026-10-21T23:55:01Z"}],"visa":[],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":3,"expected_fill_days":43,"reasons":["conf:3","stale_co","win:early","comp:junior"],"computed_at":"2026-10-25T05:49:26Z"},"pay":null,"html_url":"https://alion.io/job/mackay-administrative-assistant","json_url":"https://alion.io/job/mackay-administrative-assistant.json","meta":{"generated_at":"2026-10-26T03:11:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4179,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":720279},"rest":"https://alion.io/mcp/rest/get_company?id=720279"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fmackay-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fmackay-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fmackay-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/mackay-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fmackay-administrative-assistant"}]}