{"id":1433957,"url":"https://alion.io/job/macomb-county-administrative-coordinator","title":"Administrative Coordinator","company":{"id":1868661,"name":"Macomb County","domain":"macombgov.org","url":"https://alion.io/company/macombgov","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-04T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50007,"max":64680,"currency":"USD","period":"year","gross":null,"usd_annual":64680},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-09-25T00:00:00Z","employer_posted_date":"2026-09-25","last_verified_at":"2026-10-05T01:02:42Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.\nTo learn more about Macomb County benefits click here\nCLASSIFICATION TITLE:\nAdministrative CoordinatorSALARY:\n$50,007.10 - $64,680.01DEPARTMENT:\nPurchasingOpening Date:\n09/25/2026Closing Date:\n10/09/2026 12:00 a.m.This position provides administrative and financial support to Macomb County Purchasing, including invoice processing, bid support, and customer service. Success in the role requires accounts payable expertise, strong organization and communication skills, and the ability to manage multiple priorities in a government environment.\nFLSA STATUS: Non-exempt - Overtime pursuant to Collective Bargaining Agreement\nEMPLOYMENT RELATIONSHIP: Just cause subject to probationary period\nGENERAL SUMMARY\nPerforms complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative.\nESSENTIAL FUNCTIONS AND RESPONSIBILITIES\nPerforms administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.\nPrepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.\nMaintains and monitors assigned division’s operating budget on a daily basis.\nPrepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.\nPrepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.\nProcesses account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.\nMonitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.\nOrders, tracks, and maintains inventory records including office and program supplies and off-site storage facilities.\nProcesses and monitors equipment maintenance and repair requests.\nReceives incoming requests and provides support and assistance appropriate to skills level.\nInteracts with outside agencies and organizations to conduct business.\nOperates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.\nOperates an automobile to perform assigned job functions.\nPerforms related duties as assigned.\nQUALIFICATIONS\nRequired Education and Experience\nHigh school diploma or GED equivalent\nThree (3) years of office clerical work experience\nAdministrative support experience\nPreferred Education and Experience\nAssociates degree or higher\nBookkeeping or accounting related work experience\nRequired Licenses or Certifications\nPossession of a valid Michigan driver’s license and operable, insured automobile for authorized travel\nCOMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES\nKnowledge of:\nModern office procedures and methods\nVarious and specialty designated data processing/computer systems and applications for office administration across many departments in the County\nPrinciples and practices of basic bookkeeping and invoice processing\nGeneral clerical/administrative support and secretarial processes common to office administration\nAccounts receivable and payable procedures\nPayroll processing and timekeeping\nManual and electronic filing and record keeping procedures and retention schedules\nHIPAA and other laws or County policies for maintaining record confidentiality\nCounty, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation\nA variety of programs eligibility, enrollment and verification policies and practices\nDatabase applications and report writing, data mining and collection for operational review\nSkill in:\nInterpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public\nProviding customer service to internal and external customers via phone, email and in person\nPerforming a variety of duties, often changing from one task to another of a different nature\nPerforming somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios\nOrganization and time management\nAssigning, prioritizing, monitoring, and reviewing work assignments\nOperating personal computers with current versions of office efficiency software and applications\nPerforming data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting\nAbility to:\nWork in an environment which embraces the county’s Dignity Campaign\nEffectively speak, write and understand the English language\nEffectively speak, write and understand a language other than English is preferred\nUnderstand and carry out oral and/or written instructions\nAccurately organize and maintain paper documents and electronic files\nMaintain the confidentiality of information and professional boundaries\nTake initiative and work independently\nProvide excellent customer service to both internal and external customers with tact and courtesy\nMeet schedules and deadlines of the work\nPerform moderate to high-level clerical/administrative related duties with a high degree of accuracy\nLead and train staff and coworkers\nLearn new policies, practices and procedures\nRead and understand laws, rulings and other published guidance\nHandle, process and account for large sums of cash/money\nUnderstand and follow complex registration, eligibility and enrollment guidelines\nWORK ENVIRONMENT/CONDITIONS\nThe work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.\nN/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously\nWork Environment\nOffice or similar indoor environment: F/C\nOutdoor environment: N/S\nStreet environment (near moving traffic): N/S\nConstruction site: N/S\nConfined space: N/S\nExposures\nIndividuals who are hostile or irate: O\nIndividuals with known violent backgrounds: N/S\nExtreme cold (below 32 degrees): N/S\nExtreme heat (above 100 degrees): N/S\nCommunicable diseases: N/S\nMoving mechanical parts: N/S\nFumes or airborne particles: N/S\nToxic or caustic chemicals, substances, or waste: N/S\nLoud noises (85+ decibels): N/S\nBlood Borne Pathogens: N/S\nPHYSICAL DEMANDS\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\nN/S =Never/Seldom O =Occasionally F/C = Frequently/Continuously\nDemand:\nBalancing on even or uneven surfaces/ground: N/S\nBending (forward or backward bending at the waist): N/S\nClimbing up or down stairs, ladders, scaffolding and platforms: N/S\nCrawling (moving about on hands and knees). Inspecting in confined spaces: N/S\nDigging: N/S\nDriving on sealed and unsealed roads: O\nGrasping, gripping, holding, clasping with fingers or hands: O\nKneeling to work at low levels: O\nManual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C\nLift/Carry/Move objects from one level/position to another:\nUp to 10 pounds: O\nUp to 50 pounds: O\nMore than 50 pounds: N/S\nOver 100 pounds: N/S\nPush/Pull objects away from or towards the body: N/S\nReaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S\nSitting in a seated position during the task performance: F/C\nStanding in an upright position without movement: O\nWalking considerable distances in the facility on multiple surfaces: O\nRunning considerable distances in the facility on multiple surfaces: N/S\nGENERAL REQUIREMENTS AND DISCLAIMERS\nComplies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.\nThe intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.\nFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.\nThe AFSCME-411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.","description_format":"text","description_chars":9183,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-29T02:21:56Z"}],"visa":[],"liveness":{"score":72,"band":"hot","label":"Hiring now","p_open":0.9,"p_active":0.804,"p_room":1,"age_days":9,"expected_fill_days":30,"reasons":["conf:52","win:early"],"computed_at":"2026-10-04T05:45:00Z"},"pay":{"stated_usd_annual":64680,"is_top_pay":false},"html_url":"https://alion.io/job/macomb-county-administrative-coordinator","json_url":"https://alion.io/job/macomb-county-administrative-coordinator.json","meta":{"generated_at":"2026-10-05T03:29:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4684,"day_limit":5000,"remaining_today":316,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}